Roydon Village Hall (Registered Charity Number 227643) Annual General Meeting - 3rd March 2025 Re ort of Chairman Helen Re nolds Roydon Village Hall is registered with the Charity Commission for England and Wales. The property, in Harlow Road, and sundry assets of the charity are held to the ownership of Roydon Parish Council which is the Custodial Trustee. The Roydon Village Hall Management Committee is the Managing Trustee of the charity. Up to eight residents of Roydon Parish who are over 18 years are elected at the annual general meeting to serve on the committee. At the 2024 AGM the following were elected: Andrew Whybrow (Treasurer) Richard d'souza lan Greig (Vice Chairman) Helen Reynolds (Chair) Annalei Smith Jackie Clark {Secretary). Nominated representatives of the user groups and organisations to serve on the committee were: Miss Nicola Wilkinson (The Roydon Society) Mrs Lisa Rozee (Roydon Pre-school) Mrs Janice Sparkes {Evening Badminton) Mrs Pat Greenhill (St Peter's Church) Allan Storrar (West Essex Model Trucks) formerly RIMFC Chris Brookes (Short Mat Bowls) Karina Brookes (Short Mat Bowls) Heather Oakes (Pilates) Kim Rogers {Dancingl Andrea Jones (Parish Council) My thanks go to them for taking on these posts. A big thank you to Pat Greenhill for all that she has contributed over the years. Pat stepped down as Chairman at our last AGM and has now stepped down as a representative for St Peter's. I was elected as Chairman at the AGM in 2024.
The committee meets bi-monthly on the first Monday of January, March, May, July, September and November. l am very grateful to Andrew Whybrow who has kept us updated. Our income has kept us with sufficient for day to day expenses and has allowed us to quickly get on with re-roofing the flat roof over the last half term break, re-painting through the hall and replenishing fire extinguishers, fire safety lights and curtains since the last AGM. The Art Show did well raising around £1,800 and 2024's exhibition saw exhibitors, demonstrating some work other than their painting a8ain, which was well received. Many thanks to lan Greig and Geoff Preston and their demonstrators for their initiative, it was enjoyed by all. Moving forward, lan and Geoff have passed on the Art Show organisation to Sarah Seabrook, Louise Smyth and Tim Collins. Thank you team for helping with this and carrying on such an enjoyable and worthwhile event. Our regular Hall bookings continue including exercise and dance classes, model trucks and the Village Market. Thanks to all those who run and attend them. They are all an asset to the Village. I continue to help with the running and advertising of the Village Market, with Sarah Seabrook taking on the planning, which has been a huge help. My thanks go to Jackie & Steve, Andrew and Sarah and who have helped with assembling everything, lan and Sarah who have put up and taken down all the Market posters and Richard who has helped with monthly Parish News articles. The market averages 110 customers a month, reaching 180 last Christmas. Both halls have often been used and we have a helpful format to make the small hall feel busy and helpful to stallholders moving forward. The times for the Market are 9.30am-Ipm. We are grateful to all who run the refreshments in aid of many d ifferent charities. Markets also attended by representatives from Neighbourhood Watch and the Epping Community Police Team, providing residents with an opportunity to chat in an informal and relaxed environment. Pre-school runs on Monday and Tuesday afternoons and now also on Thursdays. Thank you Pre-school for looking after the hall so well and to all of the
committee who were able to help with transforming the grounds for Pre-school since the last AGM. We also have a good number of private bookings, including children's parties, with recommendations bringing in new bookings. Thank you to Jackie, Steve and team for organising another New Year's Eve party to see us into 2025. This was enjoyed by all and lit up the halll The finances of the Hall can be seen on another report and Andrew will explain them. I would like to say a big thank you to Andrew Whybrow for dealing with our finances and to Jackie Clark, for both administrative and practical help. And indeed to all committee members fortheir support, and lastly a bigthank you to Vikki West for all the cleaning. Thank you to Andrew and Jackie who have taken on the responsibility of keeping our bookings up to date. We must not forget that the Village Hall is a registered charity and we must abide by the Charity Commission rules. In response to this, I have reflected upon our Constitution and the charity's purpose, which is here for the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Roydon without d istinction of political, religious, or other opinions, includ ing use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabita nts. It is clear that we have abided by our charity's purpose by providing a range of community activities for the parish. Use of the hall has been frequent, which is easily reflected through our bookings this year. Some of the means by which we have achieved such variety and frequent use of the hall, has been through committee representation from across the village and their user groups, website advertising and a reliable and easily accessible booking system. Thank you all for helping to create this community Space for our parish. Helen Reynolds 03 March 2025
Roydon Village Hall-Treasurer's Report for the year ended 31° December 2024 Our f inances continue to be healthy and there was a surplus of £17671.11 in 2024 compared to£11267.01 in 2023. On 31" December2024we held total cash amounting to £56930.07 and the value of the investmentwith CCLA Investment Management Investment Ltd was £23335.67. Giving 8 tot81 of £80265.74. InGome Total income was £35421.04 compared to £32667.19 in 2023 and represents an increase of 2753.8518.43¥01. The main variances were Group hire increased by £2789.15 Private hire increasecl by £1011.02 Village market increased by £665.00 Dividends and Interest increased by £497.69 Grants and Qonations reduced by £804.04 Ithis was due to a one-off donation made by the People of Roydon towarcls the cost of the defibrillator in 20231 The increase in value of the units held with CCLAw8s £1404.97 lower than in 2023, the value still increased by £515.51 in 2024 Expenditure Total expenditure was £17197.26 compared to £18144.11 in 2023 and represents a reduction of £946.8515.51 Vol. The main variances were Energy costs reduced by £3241.48 New equipment costs reduced by £2708.80 Internet costs reduced by £573.83 (this was due to a one-off payment in 2023 tor the redesign of the website Repairs and maintenance increased tsy £2322.47 There were relatively small increases in other expense areas Investments Interest rates were relatively high during 2024, but the outlook is for further reductions in 2025 and therefore the interest received in 2025 will be lower. I don't propose to recommend any further investments in CCLA.
Summary I would like to express my thanks to Geoff Mason for completingthe required Independent Examination of our accounts. The finances ofthe Village Hall remain healthy. and we can continueto make repairslimp¥ovement8 in the knowledge there 1$ a sound f inancial base. Andrew Whybrow Treasurer 28" February 2025
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CHARITY (OMMISSION FOR ENGLAND AND WAIE5 Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trustees On accounts for the year 1 31 St December 2024 ended Charty no 227643 lif any) Set out on pagos K ¥ I report to the Iruslees on my examination of the accounts of the above chanty14t*SQi for the year ended 311121204. As the charity's trustees, you are responsible for the preparation of the aco)unls in accordance with the requirements of the Charities Act 2011 {'the Act"). Responsibilities and basls of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Chartly Commission under section 14515}{bl of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention In connection with the examination (other than that disclosed below ') which gives me cause lo believe that in, any material respe¢t". the accounting records were not kept in accordance wilh section 130 of the Charities Act.. or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order lo enable a proper undefslanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. Date: Signed: 02.5 Name: D r D G-É6JFfil< y W.A£neJ Relevant professional qualificationls) or body {if any): Address: li KJY LEQS IER Oct 2018 C_MI Él
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any Items that the examiner wishes to disclose. IER Oct 2018