Roydon Village Hall
(Registered Charity Number 227643)
Annual General Meeting - 3rd March 2025
Re
ort of Chairman Helen Re
nolds
Roydon Village Hall is registered with the Charity Commission for England and
Wales. The property, in Harlow Road, and sundry assets of the charity are held
to the ownership of Roydon Parish Council which is the Custodial Trustee. The
Roydon Village Hall Management Committee is the Managing Trustee of the
charity.
Up to eight residents of Roydon Parish who are over 18 years are elected at the
annual general meeting to serve on the committee. At the 2024 AGM the
following were elected:
Andrew Whybrow (Treasurer)
Richard d'souza
lan Greig (Vice Chairman)
Helen Reynolds (Chair)
Annalei Smith
Jackie Clark {Secretary).
Nominated representatives of the user groups and organisations to serve on
the committee were:
Miss Nicola Wilkinson (The Roydon Society)
Mrs Lisa Rozee (Roydon Pre-school)
Mrs Janice Sparkes {Evening Badminton)
Mrs Pat Greenhill (St Peter's Church)
Allan Storrar (West Essex Model Trucks) formerly RIMFC
Chris Brookes (Short Mat Bowls)
Karina Brookes (Short Mat Bowls)
Heather Oakes (Pilates)
Kim Rogers {Dancingl
Andrea Jones (Parish Council)
My thanks go to them for taking on these posts. A big thank you to Pat
Greenhill for all that she has contributed over the years. Pat stepped down
as Chairman at our last AGM and has now stepped down as a representative
for St Peter's. I was elected as Chairman at the AGM in 2024.

The committee meets bi-monthly on the first Monday of January, March, May,
July, September and November.
l am very grateful to Andrew Whybrow who has kept us updated. Our income
has kept us with sufficient for day to day expenses and has allowed us to quickly
get on with re-roofing the flat roof over the last half term break, re-painting
through the hall and replenishing fire extinguishers, fire safety lights and curtains
since the last AGM.
The Art Show did well raising around £1,800 and 2024's exhibition saw
exhibitors, demonstrating some work other than their painting a8ain, which was
well received. Many thanks to lan Greig and Geoff Preston and their
demonstrators for their initiative, it was enjoyed by all. Moving forward, lan and
Geoff have passed on the Art Show organisation to Sarah Seabrook, Louise
Smyth and Tim Collins. Thank you team for helping with this and carrying on
such an enjoyable and worthwhile event.
Our regular Hall bookings continue including exercise and dance classes, model
trucks and the Village Market. Thanks to all those who run and attend them.
They are all an asset to the Village.
I continue to help with the running and advertising of the Village Market, with
Sarah Seabrook taking on the planning, which has been a huge help. My thanks
go to Jackie & Steve, Andrew and Sarah and who have helped with assembling
everything, lan and Sarah who have put up and taken down all the Market
posters and Richard who has helped with monthly Parish News articles.
The market averages 110 customers a month, reaching 180 last Christmas. Both
halls have often been used and we have a helpful format to make the small hall
feel busy and helpful to stallholders moving forward. The times for the Market
are 9.30am-Ipm. We are grateful to all who run the refreshments in aid of many
d ifferent charities.
Markets also attended by representatives from Neighbourhood Watch and the
Epping Community Police Team, providing residents with an opportunity to chat
in an informal and relaxed environment.
Pre-school runs on Monday and Tuesday afternoons and now also on Thursdays.
Thank you Pre-school for looking after the hall so well and to all of the

committee who were able to help with transforming the grounds for Pre-school
since the last AGM.
We also have a good number of private bookings, including children's parties,
with recommendations bringing in new bookings. Thank you to Jackie, Steve and
team for organising another New Year's Eve party to see us into 2025. This was
enjoyed by all and lit up the halll
The finances of the Hall can be seen on another report and Andrew will explain
them.
I would like to say a big thank you to Andrew Whybrow for dealing with our
finances and to Jackie Clark, for both administrative and practical help. And
indeed to all committee members fortheir support, and lastly a bigthank you to
Vikki West for all the cleaning.
Thank you to Andrew and Jackie who have taken on the responsibility of keeping
our bookings up to date.
We must not forget that the Village Hall is a registered charity and we must abide
by the Charity Commission rules. In response to this, I have reflected upon our
Constitution and the charity's purpose, which is here for the provision and
maintenance of a village hall for the use of the inhabitants of the Parish of
Roydon without d istinction of political, religious, or other opinions, includ ing use
for meetings, lectures and classes and for other forms of recreation and leisure
time occupation, with the object of improving the conditions of life for the said
inhabita nts.
It is clear that we have abided by our charity's purpose by providing a range of
community activities for the parish. Use of the hall has been frequent, which is
easily reflected through our bookings this year. Some of the means by which we
have achieved such variety and frequent use of the hall, has been through
committee representation from across the village and their user groups, website
advertising and a reliable and easily accessible booking system. Thank you all
for helping to create this community Space for our parish.
Helen Reynolds 03 March 2025

Roydon Village Hall-Treasurer's Report for the year ended 31°
December 2024
Our f inances continue to be healthy and there was a surplus of £17671.11 in 2024
compared to£11267.01 in 2023. On 31" December2024we held total cash amounting
to £56930.07 and the value of the investmentwith CCLA Investment Management
Investment Ltd was £23335.67. Giving 8 tot81 of £80265.74.
InGome
Total income was £35421.04 compared to £32667.19 in 2023 and represents an
increase of 2753.8518.43¥01. The main variances were
Group hire increased by £2789.15
Private hire increasecl by £1011.02
Village market increased by £665.00
Dividends and Interest increased by £497.69
Grants and Qonations reduced by £804.04 Ithis was due to a one-off donation
made by the People of Roydon towarcls the cost of the defibrillator in 20231
The increase in value of the units held with CCLAw8s £1404.97 lower than in
2023, the value still increased by £515.51 in 2024
Expenditure
Total expenditure was £17197.26 compared to £18144.11 in 2023 and represents a
reduction of £946.8515.51 Vol. The main variances were
Energy costs reduced by £3241.48
New equipment costs reduced by £2708.80
Internet costs reduced by £573.83 (this was due to a one-off payment in 2023 tor
the redesign of the website
Repairs and maintenance increased tsy £2322.47
There were relatively small increases in other expense areas
Investments
Interest rates were relatively high during 2024, but the outlook is for further reductions
in 2025 and therefore the interest received in 2025 will be lower. I don't propose to
recommend any further investments in CCLA.

Summary
I would like to express my thanks to Geoff Mason for completingthe required
Independent Examination of our accounts. The finances ofthe Village Hall remain
healthy. and we can continueto make repairslimp¥ovement8 in the knowledge there 1$ a
sound f inancial base.
Andrew Whybrow
Treasurer
28" February 2025

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CHARITY (OMMISSION
FOR ENGLAND AND WAIE5
Independent examiner's report on the
accounts
Section A
Independent Examiner s Report
Report to the trustees
On accounts for the year 1 31 St December 2024
ended
Charty no 227643
lif any)
Set out on pagos
K ¥
I report to the Iruslees on my examination of the accounts of the above
chanty14t*SQi for the year ended 311121204.
As the charity's trustees, you are responsible for the preparation of the
aco)unls in accordance with the requirements of the Charities Act 2011
{'the Act").
Responsibilities and
basls of report
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Chartly Commission
under section 14515}{bl of the Act.
Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention In connection with the examination (other than that
disclosed below ') which gives me cause lo believe that in, any material
respe¢t".
the accounting records were not kept in accordance wilh section 130
of the Charities Act.. or
the accounts did not accord with the accounting records.. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination lo which attention should be drawn in this report in
order lo enable a proper undefslanding of the accounts to be reached.
' Please delete the words in the brackets rf they do not apply.
Date:
Signed:
02.5
Name:
D r D G-É6JFfil< y W.A£neJ
Relevant professional
qualificationls) or body
{if any):
Address: li KJY LEQS
IER
Oct 2018
C_MI Él

Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Give here brief details of
any Items that the
examiner wishes to
disclose.
IER
Oct 2018