REGISTERED CHARITY NUMBER: 227480 Report of the Trustee and Unaudited Flnancial Statements for the Year Ended 31 March 2025 for Billingshurst Centre Trading as Billingshurst Community & Confèvence Centre Mulberry & Co Chartered Certified Accountants & Charted Tax Advisers CIO Mulberry & Co Eastgate House Dogflud Way Farnham Surrev GU9 7UD
Bllllngshurst Centre Trading as Bi1ling5hurst Community & Conference Centre Contents of the Firtancial Statements for the Year Ended 31 March 2025 Page Report of the Trustee I to 2 Jndependent Examlner's Report ststement of Flnancial Actlvitie5 Balance Sheet Notes to the Financial Statements 6 to 11 Detailed Statement of Flnanclal Activities 12
Bllllngshurst Centre Trading as Billingshurst Community & Conference Centre Report of the Trustee for the Year Ended 31 March 2025 The Tnstee pre*nts its report wlth the financial slaternents of the charity for the year ended 31 Narch 2025. The Trustee ha5 adopted the provisions of AcLY)unting and Repothng by Charitie5'. Stsiernent of Recommended Practi applicable to charities preparing their accounts In accordance with the Finanoal Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (effectivè l January 2019). OBJECTIVES AND ACTIVITIES Objectives and alms To provide a property for the purpoge of a Village Hall for the use and benefit of the inhabltants of Bllllngshurst. The facilities within the property provkle for a lange of sport, soaal, bvsines5 and other activities that benefit, dlrecily or indirectlyi Iocdl people. Public benÈfJt The Trustee confim)s that it his referred to the guldènce in the Charity Commlsslon's general guidan on public benefit when rewewing the charity's aims and objecbves and in planning future aCtilIeS. The Trustee has made the Billingshurst Centre available for hire by inhabitants ol the parish for community groupsj du, societies and individual hlre. ACHIEVEMENTS AND PERFORMANCE Charitable Jcttvities The chdrlty has continLfed to meets its aims and ob]'ectives by lettlng its tscilsbes to the local community. FINANCIAL REVIEW FinancFal position The nature scope and type of active5 of the charity have not changed year on year and income and exFenditure remains consistent with prior years and in line with expectation. Reserves pollcy The charity ha5 a pollcy to hold slx months, worth of income ¥ a general resen and in the event it iEcomes aecessary to earmark further reserves for future capltal spending. STRUCTURE, GoveRNANCE AND MANAGEMENT Governlng document The charity Is controlled by its governlng document, a deed of t¥ust and constitutes an unlncorporated charity. Billingshurst Community & Conference Centre was established Original as the Billingshurst Village Hall in 1906 and is reglstered with the Charitles CommissK)n for England & Wales under llumber 227480. The centre changed, with approval from the tharities Commissi(1, its title from Billingshur5t Village Hall to the Bs11ingshurst Cenire. The charity 15 governed by the Conveyan dated 1959. Decision making The management of the centre Is undertaken by Blllingshurst Parish Council as 501e nrnagIng Twstee. The day to day management of the centre 15 delegated to the derk to the Council under the direction of the trustees committee who meet monthly and rewxt to the countil as trustee. Rlsk management The Trustee has a duty to Kjentify and review the risks to vthich the thèrity is exkK)sed and to ensure approprkite controls are in place to provide reasonable assurance against fraud and error. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Charlty number 227480 Page L
Billinushurst Centre Trading as Billingshurst Community & Conference Ctntre Report of the TNstee for the Year Ended 31 March 2025 Principal address Billingshurst Centre Ronian Way Billingshurst West Sussex kH14 9QW Trustee Billingshurst Parish Council is the Sole Managing Trustee arKJ 35 such the Parish Councll as a corporate body and Trustee is respK)nsible for the runnlng and management of the Billingshurst Centre, with the parish Cou110r$ acting as reesent1Ves of the Council, Independent Examiner Mark Mulberry Mulberry & Co Chartered Cerhfied Accontants & Chartered Tèx Advisers CIO Mulberry & Co Eastgate House Dogflud Way Farnham Surrey Gug 7UD Aptxoved by order of the board of Trustees on .......... and Signed on its behalf by.. BPC- Chair- rustee Page 2
Independent Examiner's Report to the Trustee of Billirbgshurst Centre Independent examiner's report to the Trustee of Billingshurst Centre I report to the charity Trustee on my examin4tion of the accounts of Billingshurst Centre {the Trust) for the year ended 31 March 2025. Responsibilities and basis of report As the charity Trustee of the Trust you are responsible for the preparation of the accounts in accordan wSth the requiretnents of the Charities Act 20111'the ACVI. I report in respect of my examinatlon of the Trust's accounts carrSed out under Section 145 of the Act and in carrying out my examination I have folbwed a15 appllcable Directions given by the Charity Commission under Section 145{5)Ibl of the Independent examlner's statement I have completed my exarnination. I confirm that no material tnatters have come to my attention In connection with the examlnation giving me cause to believe that In any material respect.. accoLJnting records were r)ot kept in respect of the Trust as required by Sertion 130 of the Act; or the accounts do not accord with those records. or the accounts do not comply with the applicable requirements concerning the form and content of accounts *t out in the Charifies (Accounts and RepK)rts) Regulations 2008 other than any requirement that the accounts give a true and falr view which is not a matter considered as part of an Independent examination. I have no concerns and have come across no other maiters in connection with the examination to which atiention should be drawn in this resx)rt in order to enable a proper understanding of the accounts to be reached. Mark Mulberry MLJItr1ry & Co Chartered Cert4fled Accountsnts & Ch4rtered Tax Advlsers CIO Mulberry & Co Eastgate House Dogllud Way Farnham Surrey GU9 7UD Date.. Page 3
Billingshurst Centre Trading as Billingshurst Communlty & Conference Centre statement of Financial Activitie5 for the Year Ended 31 March 2025 31.3.25 Total fun 31.3.24 Total fun Unrestricted fund Restritted fund Notes INCOME AND ENDOWMENTS FROM Donations and legaaes 16,000 16,(X>O 145,148 Charitable activities Charltable Acts"vities 113,752 113,752 £66,380 Investment income Other Income 753 753 854 Total 130 505 130,505 314 736 EXPENDITURE ON Charitable activltles Charitable Activltles 207 325 207 325 350 866 NET INCOMEI(EXPENDITURE) T¥ansfers between funds {76,8201 2260 (76,820) (36,130) io Net movement in funds {74,5601 12,2601 {76,820) (36,130) RECONCILIATION OF FUNDS Total funds brought forward 1,407,387 3,268 1,410,655 1,446,785 TOTAL FUNDS CARRIED FORWARD 1332 827 1333 835 1410 655 The notes form part of these financi41 statements Page 4
Bi51ingshurst Centre Trading as Billingshurst Community & Conference Centre Balance Sheet 31 March 2025 31.3.25 Total funds 31.3.24 Total funds Unrestricted fund Restricted fund Notes FIXED ASSETS Tangible assets 1,287,239 1,287,239 1,303,329 CURRENT ASSETS Debtors Cash at bank and in hand 14,226 14,226 20,747 133 087 62,272 1,008 63,280 153,834 CREDITORS Amounts falling due wthin one year {16,684) 116,6841 146,508} NET CURRENT ASSETS 107 326 TOTAL ASSETS LESS CURRENT LIABILITIES 1,332,827 1,008 1,333,835 1,410,655 NET ASSETS 1332 827 1333 835 1410 655 FUNDS Unrestritted funds Restrfcted funds io 1,330,567 1,407,387 TOTAL FUNDS 1333 835 1410 655 The financial statements were approved by the Trustee and authorised for ssue on weie slgned on its behaw by: OTr 1026 and BPC- Vice Chair- Trustee The not& form part of these financial statements Page 5
Blllingshurst Centro Trading as Billingshurst Community & Conference Centre Notes to the Financial Statements for the Year Ended 31 March 2025 ACCOUNTING POLICIES BasÉs of preparing the financial statements The financlal statements of the charity, which is a public benefit entity under Ffts 10?, have been prepared in accordance wlth the Charities SORP {FRS 1021 'Accounting and Re)rtIng by Charities.. Statement of Recommended Practice applicable to charities preparlng their accounts in accordance with the Financial Reporting Standard applicable in the UK ènd Republic of Ireland {FRS 102) (effective l January 20191,, Financial Reporting Standard 102 'The Financial Reporting Standard applicable In the UK and Republic ol Ireland, and the Charities Act 2011. The financial staternents have been prepared under the historical cost convention. The financlal slaterttents are prepared on a golng concem basls under the histor1 cost convention, mOdifd to include items at fair value. The financial Statements are presented in sterling which Is the functional currency of the chality rounded to the nearest whole pound. Changes in accounting policies There have been no changes to accounting policies In the year under revlew. Unless otherwise stated all accwnting policies Ilsted below have been applied consistently. Incomé All Income Is recognised in the Statement of Financial Activitles once the charity has entitlement to the funds, it Is probable that the income will bp retslved and the amount can be rneasuied reliably. Inc(xne from hall lettings is reCJnised when It IS reivable, where income reiVed in relation to fulure perlods It Is included In the accounts as deferred income. Grants are accounted for under the perforrnance model. Grant income Is recognised as folk)w5= A grant thai doe5 not itnkY>se specified future performall-re13ted condition5 on the reclpient is récognlsed in Income when the grant prote5 are received or re1Vable. A grant that Imposes eCIfled future wrformance-related condltions on the recipient Is recognised in incorne only when the perlormance-related cotKJitiuns are met,. and Grants received before the revenue recognStlon criteria are satisfied are reco9nised as a liaiylily. Expenditure Liabilitles are recognlsed as expendlture as swn a5 the Is a legal or constructive obligatlon committing the tharity that expenditure, it is probable that a transfer of etonomic benefits wlll be required in Qttlement and the amount of the obligation can be meèsured reliably. Expenditure is accounted for on an accrua15 basis and has beeTr ilassified under headlngs thal aggregate all cost re.latpd to the category. Where costs cannot be dlrectlv attrtbuted to particular heèdings they have been allocated io acbvitles on a basi5 Consistent with the use of resour. Tangible fixed a$t$ Deryeciation is provKJed at the followiry annual rates in orfer to write off each asset over its estirnated useful Freehold property Fixture5 and fittings 2QJo on cost 5 years on cost Taxation The charity is exempt from tax on its CharItsb activities. Fund accounting Unrestricted fund5 can be used in accordance with the charitable objectives at the dIscretn of the Trtee. Restrlcted funds can only be used for particular restrlrted purposes withln the objects of the charity. Restrictions èrise vhen specified by the donor or when funds are raised for particular resiricted purposes. Page 6 continued...
Billingshyrst Cèntre Trading as BillÈngshurst Community & Ctsnference Centre Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES- contlnued Fund accounlin Further explanation of the nature and purtK>se ol each fund is incltjded in the notes to the financial statements. Pensioh costs and other post-retlrement benefits The charlty operates a defined conlribution pension scheme. Contributions pab]e to the ch3rfty's pension schème are charged to the Statement of Financial A¢tlvltles In the period to whlth they relate. INVESTMENT INCOME 31.3.25 31.3.24 Interest receivable- trading 753 854 CHARITABLE ACTIVITIES COSTS Direct Costs Charftsble Activibes 207 325 TRUSTEE, REMUNERATION AND BENEFITS There were no Trustee's remuneration or other benefits for the year ended 31 March 2L125 nor for the year ended 31 March 2024. Trustee, expenses There were no Trustee's expenses paid for the year ended 31 Maich 2025 nor for the year ded 31 March 2024. STAFF COSTS 31.3.25 31.3.24 wa and salaries Social security costs other pension costs 65,129 3,151 62,309 2,826 The average monthty number of employees durlng the year was as follows: 31.3.25 31.3.24 Direct Ch3ritab No employees received emoluments in ex55 of £60,000. Page 7 contlnued...
Bllllngshurst Centre Tradsng as Billingshurst Communlty & Conference Centre Notés to the Firtancial Statemertts - continued for the Year Ended 31 March 2025 COMPARATIVES FOR THE STATEMEwf OF FINANCIAL ACTD4mES Unrestricted fund ReSttted fund Total funds INCOME AND ENDOWMENTS FROM Doaations and legacies 145,148 145,148 Charltable activities Charitable Activities 166,380 166,380 InvestrYTrent income Other income 854 854 Totsl 314,736 314736 EXPENDITURE ON Charitable activlties Charitable Attiwitie5 NET INCOMEI(EXPENDITURE) 136,1301 {36,1301 RECONCILIATION OF FUNDS Total funds brought forward 1,443,SL7 3,268 1,446,785 TOTAL FUNDS CARRIED FORWARD 1407,387 1410 655 TANGIBLE FIXED ASSErs xtures alld fittings Freehold property TotsLs COST At l April 2024 and 31 Narch 2025 1609 058 1698 977 DEPRECIATION At l April 2024 Charge for year 305,729 89,919 395,648 16,090 At 31 March 2025 321819 411738 NET BOOK VALUE At 31 March 2025 1 287 239 1287 239 At 31 march 2024 1303 329 1303 329 Page 8 contlnued...
Billingshurst Centre Trading as Billingshurst CommuDIty & Confèrènce Centre Notes to the Financial Statements- Contlnued for thè Year Ended 31 March 2025 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 Trade debtors VAT Prepayrllents 6,143 5,025 13,162 6,775 810 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 Trade credltors Taxation and social securiiy Other creditors 281 6,858 37,690 6,858 io. MOVEMENT IN FUNDS Net moverllent in funds Transfers between funds At 31.3.25 At 1.4.24 Unrestricted funds General fund 1,407,387 {76,820) 2,260 1,332,827 R85trictetl funds Restricted Funds 3,268 12,2601 1,008 TOTAL FUNDS 1410 655 76 820) 1333 835 Net movernent In funds, included in the above are as foll0b.. Incoming y&rceS Resour9 expended Movement in funds Unrestricted funds Geneial lund 130,505 {207,325) (76,820) TOTAL FUNDS 130 505 207 325) 76 820) Paoe 9 contlnued...
Billingshurst Cèntre Trading as Billingshurst Communlty & Conferencé Centr8 Notes to the Financial Ststements- ¢ontlnued for the Year Ended 31 March 2025 io. MOVEMEKf XN FUNDS- continued Comparatives for movement In funds Net movement in funds At 31.3.24 At 1.4.23 Unrestilrted funds General fund 1,443,517 (36,130) 1,407,387 Restrlrted funds Restricted Fut 3,268 3,268 TOTAL FUNDS 36 L30) 1410 655 Comparative net movement in fvd$, included in the above are as follo., Incomlng resources Resources expended Movement in funds Unrestricted funds General fund 314,736 (350,866) (36,130) TOTAL FUNDS 314 736 350 8661 36 J301 A CUrnt year 12 months and prior year 12 months comned wsition is folbws.. Net Tnovement in funds Transfers betyveen funds At 31.3.25 At 1.4.23 Unrestricted fullds General fund 1,443,517 IL12,950) 2,260 1,332,827 Restrlcted funds Restricted Funds 3,268 12,260) 1,008 TOTAL FUNDS 1446 785 112 9501 1333 835 A current year 12 Mont and prior year 12 mortths combined net movement in funds, Included in the above are as foltows.. Incorning reSoUrS Resources expended Movement in fijnds Unrestricted funds General fund 445,241 (558,1911 {112,9501 TOTAL FUNDS 445 241 558 1911 112 950) Page 10 continued...
Billingshurst Centre Trading a5 Blllingshurst Community & Conference Centre Notes to the FinantÉal Statements- continued for the Year Ended 31 March 2025 ii. RELATED PARTY DISCLOSURES The charlty has provided an office to Billingshvrst Parish Council (The sole managing trustee) rent free. Page 11
illingshurst Centre Trading as Billlngshurst Community & Conference Centre Detailed Statement of Finantial Actlvlties for the Year Ended 31 March 2025 31.3.25 31.3.24 INCOME AND ENDOWMENTS Donatlons and legacles Grants 16,000 145,148 Investment Income Interest receivable- trading 753 854 Charitable activities Hall Letting - commercial Hall Letting - non commeraal terirtg Other letting iKome 39,735 48,247 13,185 52,532 50,131 10,484 IL3,752 166,380 Other income Gain on sale of tangible fixed assets Total incoming rèsources 130,505 314,736 EXPENDITURE Charitabl¢ a¢tlvltles Wages Social security Pensions Rat water Insuran Light and heat Postage and stationery Adveitisi Sundries Catering 65,129 3,151 8,877 819 5,072 20,310 1,798 1,255 2,133 7,934 62,309 2,826 8,781 646 4,903 14,073 1,075 50 2,979 10,147 E l! Refuse collection staff training Computer consumables Repairs& maintenance Cleaning Garden maintenance LIn$ Other professlonal fees Bad debts Independent examinatlon Freehold property 1,052 880 755 1,407 203,461 9,9tJi 2,691 1,220 5,191 4,228 47,620 10,154 4,585 1,274 3,837 6Q6 1,41)0 16,Q91 1,400 207 325 350,866 Totsl resources expended 207 325 350 866 Net expenditure 76 8201 36 1301 This page d0&5 not form part of the stslutory financlèl statemenis Page 12