REGISTERED CHARITY NUMBER: 227480 Report of the Trustees and Unaudited Flnanclal Statsments for the Year Ended 31 March 2023 for Blllingshurst Centre Trading as Bllllngshurst Community & Conference Centre Mulberry & Co Chartered CertifEd Accountsnts & Chartered Tax Advisers 9 Pound Lane Godalmillg Surrey GU7 IBX
Bllllngshurst Centre Trading as Billingshurst Community & Conference Centre Contents of the Financial Statements for the Year Ended 31 March 2023 Page Repojt of theTrustees I to 2 fndependent Examlnerfs Report Statement of Financlal Activities Balance Sheet Notes to the Flnancial Statements 6 to 11 Detalled Stsiement of Finandal Activitles 12 to 13
BIlllngshut Centre Tradtng as Blllingshurst Community & Conference Centre Report of the Trustees for the Year Ended 31 March 2023 The trustees prent Ihelr report with the Ilnanaal strdtetTrnts of the charlty for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charit5.. Stalement of Recommended Practi applicable to charities prerIng their accounts in accordan with the Financial Reporttng Standard aOicable In the UK aNI RepttblK of Ireland (FR5 ID2) (effectroe l January 2019). OBJECTIVES AND ACTivrriES Objectives and aims To provide a property for the purpo ol a Vlllage Hall for the use and benefit csf the Inhabitants ol Billiwshwst. The faalii(es wlthln the property provide for a range of swrt, social, buslness and other activitie5 that benefit, direcdy or Indirectly, local people. Publlc benefit The trustee conflrms that It has refeTied to guidance in the Chadty COMMs1o[l,S general guldance on publlc benefit when revlewlng the charity's alm5 and obiectvies and in pkinnlng futu¥e acti[[e$. The Trustee has made the Blllngshursi Centre available for hlre by inhabltants of the parksh for community groups, clu, societies and individua1 hire. ACHIEVEMENT AND PERFORMANCE Charitable actiwities The charlty has continued to meets its aThs and obiettives by leiting its fat11iti to the local cunmuThty. FINANCIAL REVIEW Financial position The natu scope and type of activiti of the charty have not changed year on year and Income and expenditure ranains consistent wilh prK>r years and in line with expectation. ReseThes policy The charity hè5 a policy to hold slx months worth of income a5 a general reserve al ln the event It tecorn necessary to earmark further reserves for future capital spending. STRUCTLIRE GOVERNANCE AND MANAGEMENT Governing document The charity Is controlkd by its goveitling documenL a deed of trust and consbtutes an Un[L)rporat charity. Billingshutst Community & conferen Centre was tablished in 1906 and Is registered th the Charities CommissiDn for England & Wales ufider number 227480. The Cent changed, with approval from the Charities Commission, Its tlile from Billingshurst Village Hall to the Billingshurst Centre. The charlty 15 goverrod by the conveyar1 dated 1959. De¢Ésion making The managetnent of the centre is undertaken by BilIingshurst Parish Council as sole managlng trustee. The day to day managent of the centre (s delegated to the cterk to the counol Under the direction of Ihe trustee's commlttee who meet monthly and rep¥xt to the Cou1 as trustee. Rlsk management trustees have a duty to identify a1 review the risks to whkh the charity 55 expled and to Qre approprkite contro a in pbce to provide rEasonable aSSUTance aga fraud and erior. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Charlty number 227480 Page I
Blllingshurst Centre Trading as Blllingshurst Communhty & Conference Centre Report of thÈ Trustees forthe Year Ended 31 March 2023 Principal addre55 Billingshurst Centre Roman Way Billlngshur5t West Sussex RH14 9QW Truste&s Billingshutst Parfsh Coun% 15 the SO Managlng Trustee and as such the Parish Council as a corpoTate body arKI T¥tee is re5POllsible for the runnlng and managelnent of the Bill[hrst Centr&, with the parfsh councillors acbng as representati of the Council. Independent Examlner Mark Mulberry Mulberry & Co Chartered CertifEd Accountants & Chartered Tax AdserS 9 Pound Lane Godaltning Surrey GU7 IBX Approved by order of the b(rd of trustees on ............ nd signed on its behalf by.. BPC - Chak- Trustee Page 2
Independent Examiner's Report to the Trustees of Billingshurst Centre Independent examiner's report to the trustees of Billingshurst Centre I report to the charlty trustees on my examination ol the accounts ol 6illingshurst Centre (the Trust) for the year &nded 31 March 2023. Responslblllties Jnd basls of report As the charlty tru5tee5 of the Trt you are respolbIe for the preparatK)n ol the accounts In accoritsnce wlth the reqvirements ol the Charities Att 20111.the ACV). I rerKJrt in respect ol my examlDatK)n of the Trust's accounts carried out under Seclion 145 01 the Act and In carrying out my examlnatlon I have followed all appllcable Directions given by th& Charity Con7mL%snn under Secbon 14515llb) ol Act. Independent examlner's statement I have completed my eKamlnation, J confirm that no material matteTS have come to my attentKm In connection wth the examlnation giving rne cdus& to believe that In any material respect., accounting records were kept In respect of theTrust requlred by Sertion 130 of the Act,. or the accounis do not accord with the records,. OT the accounts do not comply with the appllcable require concernlng form and content of account5 set out in the Ch61itles {Accounts and Reports) Regulations 2008 other than any requirem2nt that the accounts glve a true and lair view which Is not a trkatter considered as part ol an Independent examinaon. I have Th) concerns and have cotn2 across no other matters in connertion with the examination to whlch attentlan should b2 drawn In this rert in Drder to enable a proper undetslanding or the accounts to be reached. Maik mulrry Mulberry & Co Chartered Certified Accountants & Chartered Tax Advisers 9 Pound Lane GDda5ming Suirey GU7 IBX 2nd November 2023 Date.. Page 3
Billingshurst Centre Trading as Billing5hurst Community & Conferen Centre Ststement of Financial A¢tSvltles for the Year Ended 31 March 2023 31.3.23 Total funcÈ 31,3.22 Totsl ruNJs UnrestrKted fund Restricted fund Notes INCOME AND ENDOWMENTS FROM Donatioiis and legacies 92,568 92,568 85,228 Charitable activltles Charitable Acbvltlgs 104,145 t04,145 86,772 InvestmeAt incon 655 655 14 Total 197,368 197,368 172,014 EXPENDITURE ON Charitable a¢tiyities Charilable Activities 171,323 171,323 252,027 NET INCOMEI(EXPENDrruRE) 26,045 26,045 180,013) RECONCILIATfoN OF FUNDS Totsl funds brought forward 1,417,472 3,268 1,420,740 1,500,753 TOTAL FUNDS CARRIED FORWARO 1,443,517 3,26B 1,446,785 1,420,740 The notes form part of th&e financial siatemenis Page 4
Billingshurst Centre Trading as Blllingshur5t Community & CollferencE Centr¢ Balance Sheet 31 March 2023 31.3.23 Total funds 31.3.22 Total furn15 UnrestrKted fund R&tricied fund Notes FIXED ASSETS Tanglble assets 1,319,420 1,3Lg,420 L,335,511 CURRENT ASSFrs Debtors Cash at bank and in hand 11,040 142,425 11,040 145,693 13,432 IL3,55J 3,268 153,465 3,268 156,733 126.983 CREDITORS ounts falling due wlthin one year 129,3681 129,3681 141,754) NET CURRENT ASSETS 124,097 3,268 J27,365 85,229 TOTAL ASSETS LESS CURRENT LIABILITIES 1,443,517 3,268 1,446,785 1,420,740 NET ASSETS 1,443,517 3,268 1,446,785 1,420,740 FUNDS Unrestricted funds Restrlded fund5 li 1,443,517 3,268 1,417,472 3,268 TOTAL FUNDS 1,446.785 1,420,740 The financial skteffÉnts were approved by Board of Trustees and authorl*d for issue on nd were 5vJned on tis behalf by.. BPC- Ve Chair- Trustee The notes form part of these flnanaal sktements Page 5
Billingshurst Centre Trading as Billingshurst Community & Conferen Centre Notes to the Finanaal Ststements for the Year Ended 31 March 2023 ACCOUNTING POLICIES Basls of preparing the firlanclal statements The financial statements of the charity, which is a publlc benefit elltity under 102. have been prepared In accordance with the Charitieg SORP IFRS 1021 'Accounting and Reporting by Charitie5.' Statement of Recommended Prait¥ce applicable to charitie5 preparing th&ir accoLints in accordance with the Fin8ncial Rewrtlng Stalldard applicable in the UK and Republlt ol Ireland IFRS 1021 leffettive L January 20L9)', Financial R.porting Standard 102 Yhe Financlal Reportlng Standard applicable In the UK and Republic of Iieland, and the Charities Act 2011, The financial statents have been prepared under Ihe hist(XiC(Il CO conventlM. The linancial statemenis are prepared on a going concern basls under the hlstorical cost conventbn, rlfIed to indude iteTn5 at lair value. The financial statetnents are presented In sterllng which is functional currency of the charlty rourKIed to the nearest whole pound. Changes in accounting polldes There have been no changes to acuJuntiThJ policies in year under revlew. Unless otherw15e stated all accounting policies listed bekm have been applled coAsi5tently. Income All Income s recogllisd In the Statement of Flnanaal Activitles On the charty has entitlement to the funds, It 15 probable that the IncorrE will be received and the amount can l)e measured rollabty. Income frorn hall lett1 is recognised wher it is r[Vae, where 1Corne & reiVed in reLidon to future peri(xJs It is illduded In accounts a5 deferred income. Granfs are accounted for undw perfomiance model. Grant income Is recognised as follows.. A grant that does not imFX)5e spea1d future perfomiaftce-related conditions on the plent is recognlsed In Income when the grant proceeds are received or recetvable. A grant that Imposes specSfted future perfomièn-re1ated condlt4ons on the rellpient Is recognised in Income only when the performanCe-IatCd conditions are met; and - Grants reNed bOre the revenue reuJgnltl criteria are Satfled are regogn1 as a IL4bllty. Expendlture abilities are recDgnlsed as expenditure as as there a kgal or constwctsve obligatlon committing the charity to that expenditure, it is probable Ihat a transfer of econom benefits wlll requlred in settlernent and the amouDt ol the obligatlon can bp. measured rellably. EXnditre is accounted for on an dccruals basi5 and has been dassilied under headlngs that aggregate all cost related to the category. Where co%ts cannot be directly attributed to particular headlngs they have been allix3ted to 2Ctpiiti& on a baS con51stent witli the use ol resources. Tangible fixed a55ets Depreciation provlded al the following annual rates In order to write off each asset over its e5tlmaled useful life. 2% on cost 5 years on cost Freehold property Fixtures and fittings Taxation The iharlty is exempt from tax on its tharltable activitie5. Fund accounting Unrestritted funds can be used In accordance with the thèritable obRctlves at tkr dscretlDn of the trustees. Pe6 cont4nued...
Bllllngshurstcentre Tradlttg as Blllingshurstcommunity & Conferemce Centre Note5 tts the Flnancial Statements- rontlnued for the Year Ended 31 MaY(h 2023 ACCOUNTING POLICIES- contlnued Fund accounting Restrided funds can only be used loi partlcuhi $trIcted fAIrpo within the d)jects the charity. RestriLtion5 arise when specilLed by the donor or when funds are raed for particular restrirted purp. Further explanation ol the nature and purpose of each frtd is Ined ill the notes to the Ilnènc4al statement* Penslon costs and other post-retirement benefits The charity operates a deflned contributlon pension scheme. ContributK)ns payable to the charfty's ponsion scheme are charged to the Statement of FInala1 Acbwtieg In the p10d to which they relate. INVESTMENT JNCOME 31.3.23 31.3.22 Interest r1vable- tradlng 655 14 CHARITABLE ACTivrriES COSTS Direct Costs Charitable Activiie5 171,323 TRUSTEES. REMUNERATION AND BENEFThS There were no trLthes' rernuneratK)n or other nefIts for the ended 31 March 2023 nor for the year ended 31 March 2022. Trustees. exppnses The were no trusteeg expen5e5 paid for the year ended 31 March 2023 nor for the year endeij 31 Maid) 2022. STAFF co¥rs 31.3.23 31.3.22 Wage£ and salarles Social 5e£urity costs other pension c¢Jsts 58,975 2,672 8,686 50,766 7,893 70,333 60069 The aVerJe monihly nutnber of ernpioyee5 durlru the year was as follows: 31.3.23 31.3.22 Dlrect Charftable No empbyees received emduments excess of £60,orK>. Page 7 continued...
Billingshurst Centre Tradlng as Billingshurst Communlty & Conference Centse Notes tts the Flnancial Statements- contÉnued for the Year Ended 31 Marc* 2023 COMPAIiATIVES FOR THE STATEMENT OF FXNANCIAL ACTIVITIE5 Unre5trict2d fund Restricted fund Total funds XNCOME AND ENDOWMENTS FROM DDnatlons and legacles 85,228 85,228 Charitable artivhtres tharitabk Adiviti 86,772 86,772 Investment income 14 14 Total 172,014 172,Ol4 EXPENDIYURE ON Charitable artlvlties Charitable Actyviti 252,027 252,027 NET INCOMEI{EXPENDrruRE) {80,D131 (80,0131 RECONCILIATION OF FUNDS Total funds t)rought forward 1,497,485 3,268 1,5CQ,753 TOTAL FUNDS CARRIED FORWARD 1,417,472 3,268 1,420,740 TANGIBLE FIXED ASSETS Fixtures and flttings Freehold property Tota COST At l April 2022 afid 31 March 2023 1,609,058 93,431 1,702,489 DEPRECIATION At l April 2022 Charge lor year 273,547 16,091 93,431 366,978 16,091 At 31 March 2023 289,638 93,431 383,069 NET BOOKVALUE At 31 March 2023 1,319,420 1,319,420 At 31 March 2022 1,335,511 1,335,511 Page 8 contlnued...
Bllllngshur5t Centre Trading as Bllllngshurst Communlty & Conference Centre Notes to the Flnanclal Statements- continued for the Year Ended 31 March 2023 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.23 31.3.22 T¥ade debtors VAT Prepaymwts 10,230 11,040 1,582 810 810 11,040 13,432 CREDITORS: AMOUNTS FALLING DUE WJYHIN ONE YEAR 31.3.23 31.3.22 Bank bars and overdfafts (see note 101 T¥ade creditois Taxatlon aiid sacial securlty Olher crecstors 10,267 7,658 1,685 9,758 279 4,231 37,244 29,368 41,754 io. LOANS An analysls of the maturity knns Is given below.. 31.3.23 31.3.22 Amounts falling due withln one year on demarhd.. Bank overdftfts 10,267 279 The &counts show an overdrawll rx)sitlon on the Crnt accollnt,. however, ti should be noted thi5 15 a &ep account which has a daily closing baLince of £I¢XJ. The charlty ha5 comblned plte bank bala[e5. ii. MOVEMENT IN FUNDS movement in funds At 1.4.22 31.3.23 Unrestricted funds General fund 1,417,472 26,045 1,443,517 Restricted funds Restrided Funds 3,268 3,268 TOTAL FUND5 1,42D,740 26,045 1,446,785 Page 9 contuiued...
illingshur5t Centre Tradin9 as Billingshur5t Ci)mmunity & Conference Centre Notes to the Financlal 5tatements- tontlnued for the Year Ended 31 March 2023 ii. MOVEMENT IN FUNDS- contlnued Net movement in funds, locluded In the above are as folbws,. Incoming resource5 Resources extEnded Movement In funds Unrestricted funds General lund 197,368 1171,3231 26.045 TOTAL FUNDS 197,368 1171,323) 26,045 Comparatlves for movement In funds Net movement In funds At 31.3.22 At L.4.21 Unrestricted funds General lund 1,497,485 180.013) 1,417,472 lie5tricted funds Restrlcted Fun< 3,268 3,268 TOTAL FUNDS 1,500,753 {80,013} 1,420,740 Comparatlve net movement Ill funds, included In the above are as Idbws= Incomlng Resour expend&J Movement in funds Unrestrlrted funds General fund 172,D14 {252,027) (80,013) TOTAL FUNDS 172,014 1252,0271 180,0131 Page 10 continued..
BÈlling$hurst Centre Tradlng as Billingshurst CommurtSty & Conference Centre Notes to the Financlal Ststements- contlnued for the Year Ended 31 March 2023 ii. MOVEMENT IN FUNDS- wntinued A current year 12 mnths and prior year 12 comblned tK>sltk>n Is as fdlow5'. Net movement in funds At 31.3.23 At 1.4.21 Unrestricted funds General fund 1,497,485 {53,9681 1,443,517 Restrlcted funds Restrittal Funds 3,268 3,268 TOTAL FUNDS 1,500,753 153,96B) L,446,785 A currert year 12 rrthths and prlor year 12 months combined net movwnent In fwds, included in above are follow5: IncDtning resources Resour5 expended MovenEnt in fun Unrestricted funds General fund 369,382 (423,3501 153,968) TOTAL FUNDS 369,382 1423,3501 153,9681 RELATED PARTY DISCLOSURES The tharity has provlded an Offi to Billingshut5t Padsh Council (The sole tnanaging trustee) rent Iree. Page 11
Billingshur5t Centre Trading as Billingshurst Commurtity & Conference Centre DÈtallÈd Ststement of Flnancial Activit4es for the Year Ended 31 March 2023 31.3.23 31.3.22 INCOME AND ENDOWMENTS Donation5 and legacie5 Grants 92,568 85,22B Investment Èncome IniQt re1Vable- trading 655 14 Charitable activitles Hall Letting commercial Hall Letting- commeiaal Coterlng other lettitwJ income 54,804 28,508 7,180 13,653 44,571 32,591 3,077 6,533 104,145 86,772 Total incomÈng resources 197,368 172,014 EXPENDITURE CharEtable activities Wage5 Social Serity Pensions Rates and water Insurance Light and heat 'Idephone P051age anct 5tailMery AdvesIng Sulldries Catering Refuse collection Stsff tralnlng Computer consumab5 Repalrs& malntenance 58,975 2,672 8,686 1,561 4,497 8,411 582 972 368 2,828 7,975 420 760 4,007 37,771 7,504 3,080 1,221 1.314 228 1,400 16,091 50,766 2,210 7,893 970 4,497 8,319 442 852 1,602 3,282 357 1,059 133,657 4,642 2,207 1,137 8,801 Gardell mainter*e Llcens Other profes5tonal fee5 debts Independent exarninatron Freehold property Fixtures and fittings 1,400 1é,091 1.843 171,323 252,027 This page does nDt lortn part of the 5tstutDry linancSal statemÉnts Page 12
Bllllngshurst Centre Trading as Bllllngshurst Communlty & Conference Centre Detailed Statement of Financial Actlvlties for the Year Ended 31 March 2023 31.3.23 31.3.22 Trtal resources exrended 171.323 252,027 Net ineomel(expendSture) 26,045 180,0131 Thts pagE £*]es not form part of the statutory Ilnanoal statefflents Page 13