Ha00d. Lan$ & Co Page-1 COALPIT HEATH VILLAGE HALL TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Charity No: 227189 RW104310 Charity Acs 2025
Harwood, Lan8 & Co Page-2 COALPIT HEATH VILLAGE HALL CONTENTS Pag• Trustees. Repori Independent Examiners Report Slalemenl of Financial Activitie8 B818nca Sheet Statement of Cash Flow Notes lo the Accounts 10-14 RW10431Q Charity A¢$ 2025
Harwood, Lane & Co Page-3 COALPIT HEATH VILLAGE HALL TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 The Trustees present their report and indèpendently examined financial slalemenls for the year endod 31 March 2025. Reference and Admlnl¥tr#tlv• Datslls of the Charlty Charity Narne- Co8lFNI Heath Village Hall Ch8rity registration number.. 227189 Registered Office and operation81 addrègs.. 214 Badmlnton Road Coalpil Heath Bristol BS36 2QB Management Committeg Mèmbèrs MrDLee Mr A Mallhew8 Mrs J O'Donoghue Mrs L C Smith Chaimian Vice Chairman Secretary Treasure Repr8s•ntatlve Members No representative Mrs G O'Donoghue Mrs S Eyland Mr R O'Donoghue- Manager Mr M 8idwell Mrs A Hollrd8y No representative Weslerleigh Padsh Council The Coalpit Heath Enl8tlainm8nt Committee The Coalpit Heath Bar Soaal Club Committee The Coalpil He8lh Bar Social Club The Coalpil Healh Snooker Club Sl Saviours Church Conservative As30Ci81ion Co-opted Membern MT A Cameron Mrs S Cryer Mr K Davles Indep•rMlent Examlner D C Cox FCA, Hanmood. Lane & Co Chartered Accountant Units 1- 4 Crossley Farm Busines8 Centre Swan Lane Wlnterbourne Bri8101 8S36 1RH Bankers Natwest Bank. Yale, BTl8101 Sollcltors B8ican*Klrby. Regent Street, Kingswood, Bristol RW104310 Charity Ac$ 2025
Hatwood. Lane & Co Page-4 COALPIT HEATH VILLAGE HALL TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2025 StrL¢Cture, Governance and Managèment Co8lpit Heath Village Hall is an unincorporated assoclation, is registered as a charity with the Charity CommisslonÉrs INO. 2271891 and is constltuted by a trust deed dated 16 October 1963. The Charty Is administered by a Comrnillee of Manag8ment. comprising up to six elected membeTS', UP to len represenlalive memb8r5 frotn th8 named local bodies, org8nis8lions, clubs and as50tIOns.. and up to four co-opted m8mbers. The objed of the Charity is the provislon and maintenance of a village hall for the u8e of the inhabitants of 'Coalpil He8lh and the Neighbourhood" wilhout distindion of polltical, religious or other oplnions, induding use for meetings. lectures and ¢lasse8, and for other forms of recreation and leisure-limg occupation with the object of improving the ¢onditions of life for the said inhabilanls. Achievements and Perfomiance During the year, the Charity continued lo rent part of the Village Hall lo Ihe"Coalpil He81h Village Hall Bar Social Club" wh08e objeels are governed by ils own rules and 8rg slated lo f811 within the constitution of the charity. The renlal income Teceived was £13.20012024 - £13.200}. In addition lo the rental income received from the Soci81 Club, the Chafity also receives by donalion each year gOV• Df the Social Club net profits, which amounted to £16,790 {2024- £11.0911. The Charity also owns 8 local Tesidential property. purchased in 2000, as 8n investment for £74,809. The market value now considerably exceeds this amount although no formal valuation has been carried out. The nel renlal1ncome for the year w83 £9,82012024- £9.558}. The main expenditure of the Charity is incurred in the runnlng costs of mainlalning the Village Hall and after expenses the surplu8 for the year w8s £17,29412024. £16,932). Publlc 8enefit The charity Iru81ees have wmplied wilh their duly lo have due regard lo the guidance on public benefit published by the Charity Commission in exercising their powers and duties. Investment Policy The Committee is charged wrth safeguarding the Charity's assets. As such11 operates a very con8ervalive invèstment policy inve81ing in 88nk deposits and Freehold property. This gives a Strong measure of safety. coupled with income and capital appreciation. This po14cy has seed the Char¢ly well lo dale. Roserves Pollcy The Gorpmittèè recognlses the importance of 9¢nI41n1ng an appropriate level of reserves lo allow for contingency planning or action. 11 is oonsid$red deslrable to have reserves of al18851 £500,000 In order to be able to adeouately maintain the fabric of Ihe Village Hall Building. At present Ihe Charity's reserves sland al £458,4151. Rlsk Management The Management Committee conducted a review of the major risks to which the Charity is exposed. A r18k regi8ler has been establi8hed and is updated al least annually. Where appropri8te , ¥yslem8 or procedures have been established lo mitigate the rfsks the charity faces. Proceduros are in place lo ensure compliance with he8llh and saftey ol staff, volunteers, clien15 and vlsltors to the Vlllage Hall. Plan¥ for Futur• Porlods The main concem ol the Committee Ss to maintain and improve the Village Hall premises. TraÈning for Commlttee Members 11 a member of the Committee requlres Irainlng in a certain are8, whl¢h Is approved by the trustees it will be paid for by the Charity. RW104310 Charity Acs 2025
Harwood, Lane & Co Page-5 COALPIT HEATH VILLAGE HALL TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 Independefrt Examlnor D C Cox FCA of Harwood, Lane & Co was Fe-appointed as the Charity's independent examiner during the year and has expressed hi8 willingne5S t(> conlinue in that capacity. Approval This report W88 8pproved by the Trustees on 28 July 2025, and sned on Ils behalf. Chairperson.. Trust86: RW104310 Charity Acs 2025
Ha00d, Lane & Co Page-6 COALPIT HEATH VILLAGE HALL INDEPENDENT EXAMINERS REPORT TO THE MEMBERS OF COALPIT HEATH VILLAGE HALL I retX)rt on the accounts of the Trust for the ye8r endod 31 March 2025, which are sel out on pag6s 7. 14. Respectivè responslblllties of trustee8 and examlnèr The charills trustees are responsible lor the preparation of Ihe accounts. The charity's Iruslees consider that an audit is not required for this ye8r under section 144{21 of the charl18 A¢1 2011 (the 2011 Act). and that an indepèndent examinallon is needed. 11 is my responsibllty lo.. examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the General Dileclions given by the Charity Commisslon under S110 14Sl5llbl of the 2011 Act., and - to stale whether particular matters have come lo my attenlkin. B8sls of Independsnt examlnees rèport My examin8tion was carried out in accordance th th8 General Directions given by the Ch8ri1y Commission. An examination includes a review of the accovnling records kept by Ihe charity and cornparison of the accourils presented with those records. It also includes ¢onsideratlon of any unusual items or disclosures in the accounts, and the seeklng of explanations frorn you as Irustges conceming any such rnattor8. The procedures undertaken do not provlde all the evidence that would be qUired in an audit and, con8equenlly, no oplnion is given as lo whether the accounts present a'true and fair view, and thè report Is limited to those malleTS sel out in Ihe statement below. Independent examiner's statemènt In connection with my examination, no m8tttr has come to my attention.. 1. which gwe$ rne re880n8ble cause to believe that, in malerl81 respect, the requirements.. lo keep 8c¢ounttng records In accordance with s8etSon 130 of the 2011 Act., and - lo prepare accounts which accord with the aceounling records and to comply the accounting requirements of the 2011 Act have not been met,. or 2. to whlch. In my opinion. attention should b8 dr8wn In ocder lo enable a proper undgrstsndlng of the a¢counl$ lo be r8ached. Narne of principal.. Oavid Cox Name of firm: HA00d, Lane & Co Chartered Ac¢ounl8nls Relevant professlonal qLFallflcatlon or body.. FCA {ICAEW) Address.. Uni15 1 4 Crossley Farm Business Centre Swan Lane WirilerboLJrnÈ BRISTOL BS36 1RH Date.. 28 July 2025 RW104310 Charity Ac8 2025
Harwood, Lane & Co Page-7 COALPIT HEATH VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 202S SUhlMAR YINCOME AND EXPFNDifuREACCOUNT 2025 Total 2024 Total Notes Restricted Vnrestrlcted INcof4qE Income from donations &18g8cles 1,193 Incorne from charitable aci1vilS 21,306 21.3C6 18,744 Incorne from other trading aclivilie3 29.990 29,990 24,291 Invtstment income 11,960 11,960 10,590 Totsl In¢om• 63,258 83,256 S4.818 EXPENDITURE Expendmure on raising fund8 880 880 542 Expenditure on charitable actlvSt(es 45,082 45.082 37,344 Total Expendlture 45,962 45,962 37.886 Net Incomellexpendlturel and net movement in fund5 for the year 17,294 17,294 16,932 Reconclllailion of Fund5 Total Funds Brought Fo81 441.121 H1,121 424,189 Totsl Funds CarrSed Forbvard £0 £458,415 £458,415 £441,121 Statement of Re¢ogni88d Gains and Losseo There were no recognised gains or losses olhei than those disclosed in the hpjo reported financial years. The not•s on pages 10 to 14 form part of these ac¢ount5 RW104310 Charity Acs 2025
Hatwood, Lane & Co Page-8 COALPIT HEATH VILLAGE HALL BALANCE SHEET AS AT 31 MARCH 2025 Notes 2025 2024 FIXED ASSETS Tangible Fixed Assèts Inveslmenl Property 300,912 74,809 300,912 74,800 10 375,721 375,721 CURRENT ASSETS Debtors Cash at Bank and in Hand 11 4,556 93,150 2.316 70.307 97,706 72.623 CREDITORS.. amounts falling due within on• y•ar 12 -15,012 -7.223 Net ¢urr¢nt as$èts 82.e94 65,400 CREDITORS.. amounts falllng due after more than one y8ar 13 Total Assets les¥ Totsl Liabllitiès £458.415 £441,121 Capltal Restricted Incorn8 Funds Unreslricled Income Funds 458,415 441.121 £458,415 £441121 Approved by the Irustees on 28 July 2025 and signed on its behall. Namo.. Trustee The notes on pages 10 to 14 form part of th8s8 accounts RW104310 Charity Acs 2025
klarwood. Lan8 & Co Page-9 COALPIT HEATH VILLAGE HALL STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2025 Total Funds 2025 PrSoT Year 2024 Notss N8t Cash used In operatlng actlvltles 18 10,883 -1.783 Cash Flow from Investlng 4cfivities.' Dividend5, inl&resl and rents from investments Purchase of furniture and equipm$nl Proceeds from sale of investments 11,960 10,590 Net Cash providèd by Inygstlng actlvlues 11,960 10,590 Cash Flow fmm financlng aetfvltl•s.' Repayment of trN)rrowing Receipt of expendable endowment Net cash provid•d by financlng actlvltles Change in cash and cash •qufvalet)ts In the year 22.843 8,827 Cash and cash equiv8lenl brought fOard 70,307 61.480 Cash and cash equivalent carried forward £93,150 £70,307 RW104310 Charity Acs 2025
HaTwood, Lan8 & Co Page- 10 COALPIT HEATH VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POUCIES Basis of preparation of a¢counts The financial statements have been prepared in accordance with the Statemonl of Recommended Practice.. Aecoun15ng and Rèportlng by CharitSes preparing their accounts in accordance wilh the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1 D21 issued on 16 July 2014 and the Financial Reporling Standard applicable In the UK and Republic of Ireland IFRS 1021 and the Chaiilies Act 2011. Income recognltlon All incomo is r8eognlsEd onctr the charity has enlillemenl to that income, il 18 probabty that the income will be Teceived and the amount of income Teceivable c8n bè measured reliably. Donations 8r¢ rogniSed the Charity ha8 been notified in writing of bolh the arnounl and settlement date. Inlefesl on funds held on deposit 15 included when recelvable and the amount can be measured liablY by the charrty., Ihis is nomially upx)n nolificalion ol the interest paid or p8y8ble by the bank. Income from grants, whether capital Of revenue gr8nls. Is recognised when the charity has entitlement to the funds. Expendlture recognltlon Liabilitles are recognised as expendilure as soon as there is a legal or conslruclive obligation committing Iha charity lo that expendilijre, il Is prob¥bla that th$ settlement w411 be required and the amount ol the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses including support costs and govefnance costs are allocate or apportioned to the applicable expenditure headings. Tanglble flxed assets and depreclatlon Tanglble fixed assets are slated at cost less depreciation. Depreciation is provided al rates calcul8led lo lte off the cost or valuBtion of fixed assets. less their esllmated residual value, over their expected useful lives on the following b8se$'. Furnishings and Equipmenl 15% Slraighl Une Basls Income from donallons and legacles 2025 2024 Restricted Unrestricted Funds Fund Total Total Donations Gift5 Grants 23 1.170 £0 £0 £0 £1,193 RW104310 Charily Ac5 2025
Harwood, Lane & Co Pa98-11 COALPIT HEATH VILLAGE HALL NOTES TO THE FINANCIAL STATEMENT5 FOR THE YEAR ENDED 31 MARCH 2025 Income from charitable activities 2025 2024 Restricted Unrestricted Funds Fund Total Totsl Billiard Tables Hall Hire Social Activili8s Solar Income Ck)thes Bin 5,188 14,132 5.166 14,132 6,126 10,842 1,802 206 1,582 194 2C £0 £21,306 £21,306 £18,744 Incomo from oth8r tradlng activltles 2025 2024 Restricted Unrestrlcted Funds Fund Total Totsl Social Club.. Rent Contrlbutions 13.200 le,790 13,200 16,790 13,200 11,091 £0 £29,990 £29.990 £24,291 Investment Income 2025 2024 Restricted Unrestricted Funds Fund Total Total Inlere$l on Deposit Accounts Rental Income from Investment Property 1.260 10.700 1,260 10,700 490 10,100 £0 £11,960 £11,960 £10,590 Analy858 of expenditure on ralslng fund8 Re8trlcted Unrestrlcted 2025 2024 Rgnlgd Property Expenses 880 880 542 £0 £880 £880 £542 Analysls of expenditure on charitable a¢tiviti Re3tricted Unrestricted 2025 2024 Rates and Water Light and Heal Hall Hire Refund R8P8ir5, Maintenanc8 and Cl8anirvJ Insurance OeprecialFon Sundry Expen808 Salaries Bank Charges 88nk Loan Interest Independent Examiners Fee 1,424 7.280 1,424 7,280 1,516 7,311 26,347 2.517 26,347 2,517 20,038 2,059 340 5.949 145 340 5,949 145 1,016 4,245 139 1.080 1,080 1,020 £0 £45,082 £45,082 £37,344 RW104310 Charity Acs 2025
Harwood, Lane & Co Pago- 12 COALPIT HEATH VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Stsff costs The charity had no pald employees. During Ihe year, the Treasurer and Secretary reCeId lot81 remuneration of £5,94912024- £4,245). Tanglble Flxed Assets Land and BuildSngs Furnlshlngs and Equipment Snooker Tables Total Cost A8 811 April 2024 Additions DIspos8ls 300,312 51,795 600 352,707 A$ at 31 March 2025 £300,312 £51.795 £600 £352,707 Oopreclatlon As at 1 April 2024 On Disposals Charge 51,795 51,795 As at 31 March 2025 £0 £51795 £0 £51,795 Net Book Valu• As at 31 March 2024 £300,312 £0 £600 £300.912 AS at 31 March 2026 £300.312 £0 £600 £300.912 10 Investment Asset 9 Bell Road Cost As al 1 April 2024 Additions Disposals 74,809 As at 31 March 2025 £74.809 Dopr•clatlon As a11 April 2024 On Disposals Charge As at 31 March 2025 £0 Net Boolt Value A8 at 31 Mareh 2024 £74,809 As at 31 f*larch 2025 £74,809 RW104310 Charity Acs 202S
Harwood, L8ne & Co Page- 13 COALPIT HEATH VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 11 Dèbtoryd 2025 2024 Debtors Prep8yffl8nts Other Debtors 4,556 2.316 £4,556 £2,316 12 CREDITORS: amounts falling due within one year 2025 2024 Loans and Overdrafts Trade Credltors Coalpil Heath Village Hall Bar Social Club Accruals and Deferred Income Other Creditors 191 10.750 1.050 3,021 776 2,596 1,020 2,831 £15.012 È7,223 13 CREDITORS: amaunts falllng du• aft•r morè than one year 2028 2024 Loans and Overdraft3 £0 £0 14 Nèt incomell8xp8nditur81 for tha y8ar 2028 2024 The surplus of income over expenditure is staled 8fter charging.. Depredallon of langlble fixed 85sets - owned by the charity Independent Examiners Remuneration Independent examiner fees (VA T nclusive) 1,080 1,020 15 Related Party Transactlons There were no related party transactions in the year ended 31 March 2025. 16 Unreslrfcted Funds Brought FoThvard Income Expendltur• Transfers CarrSed Fon¥ard General Fund 437,350 63.256 4S.962 484.644 Capltal Account 3,771 3.771 £441121 £63.256 £45,962 £D £458,415 RW104310 Charity Acs 2025
Ha00d, Lane & Co Page- 14 OALPIT HEATH VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 17 Analy8ls of fund balances b•tW88n the net a88ets Restricted Unrestrfcted Total Tangible Fixed Assets Current Assets CuTrenl Liabilities Long-Tem) Liabilities 375,721 97,7C -15,012 375.721 gY.706 -15,012 £0 £458,415 £458,415 48 Re¢onclllatlon of net movements In funds to 1 eash flow from opèrating activities 2025 2024 Net Movement in funds Add back depreciation charge Deduct investment income Decrease lin¢re8se} in debtors Increase {decreasel in creditors 17.294 16,932 -11.960 -2.240 7,789 -10,590 2,389 -10,494 Net cash used in operating activltieg £10,883 £1,763 RW104310 Charity Ac8 2025