Harwood, Lane & Co Page-1 COALPIT HEATH VILLAGE HALL TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Charlty No.. 227189 RW104310 Charity Acs 2024
Harwood, Lane & Co Page-2 COALPIT HEATH VILLAGE HALL CONTENTS Page Trustees. Report Independent Examlners Report Slalgm8nt of Financial Activities Balance Sheet Statement of Cash Flow5 Notes lo the A¢¢ounls 10-14 RW104310 Charity Acs 2024
Harwood, Lane & Co Page-3 COALPIT HEATH VILLAGE HALL TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 The Trus1é88 piesent their report and independentty examined financial slalemenls fo¥ the yeaf ènded 31 March 2024. Referance and AdmInI¥tIVe Detalls of the Charlty Charity Name.. Coalpil Heath Village Hall Charity registration number.. 227189 Règlsler@d Office and operational address.. 214 Badmlnlon Road Coalpit Heath Bristol BS36 2QB Management Commltt8• Mgmber8 MrDLèè Mr C Mallhews Mrs J O'Donoghue Mrs L C Srnilh Chalrman Vice Chalmian Secretary Trèasurer Representstivè IAembers Sarah Eyland Mrs G O'DonoghLte Mr C Mallh8W Mrs D Matthews - Manager Mr R O'Donoghu•- Assistant Manager Mr M Bidwell Mrs A Holliday No representative Westerleigh Parish Counc¢l The Coalpit Heath Entertainment Cornmillee The Coalpll Heath Bar Social Club CoMMee The Coalpil Heath Bar Social Club The Coalpit Heath Bar Social Club Th& Coalpil He81h Snooker Club Sl Saviours Church Conservative Assoclalion El8Ct&d M&mb•r¥ Mr8 D Matthews Co-opted Mefflber8 Mr A Carneron Mrs S Cryer Indopond8nt Examlngr D C Cox FCA, Ha00d, Lane & Co Chartered Accountants and Registered Auditors Units 1 4 Cros81ey Farm Business Centre Swan Lane Winterbourne Bristol BS36 1 RH Bankers Natwesl Bank, Yate. Brisiol Solicitors Barcan+Kirby. Regent Street, Klngswood, Bri8101 RW104310 Charily Acs 2024
Ha0. Lane & Co Pag•-4 COALPIT HEATH VILLAGE HALL TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Structure. Governance and Mana9ernant Coalpil Heath Village Hall is an unincorporated asso¢iallon, Is règlstergd as a charity with Ihe Charlly CommSssloners (No. 227189) and Is constltuted by a trust deed dated 16 October 1963. Charlty is administered by a Cornrnittee of M8nagement, comprislng up to slx elected mpmbefs.. UP to len representative mernbers from the named local bodies, orgarii8alions, clubs and associations,. and up lo four co-opted members. The object of the Charity is Ihg provi51on and maintenance of a village hall for the use of the Inhabitants of "Coalpil He8th and the Neighbourhood without distinction of p¢lilic81, religlous or other opinlons, including use for meetlngs. lectures 8nd classes. and for other forms of recreation and leisure-lirne occupation with the object of improving the conditions of life for the said inhabilanls. AchlevÈm•nts and Performance During the year, the Charity continued lo rent part of Ihe Village Hall lo the'coalpil Heath Village Hall Bar Social Club. whose oblects are governed by its own rules and aro slated lo fall within the eonslllullon of the charlty. The rental income receivod was £13.20012023- £12,3}. In addition to the rental income received from the Soci81 Club, the Ch8rity 8lso r@ceiv65 by donation each year 90% of the Social Club nel pmfi15, which amounted to £11,091 12023- £2.841). The Charity also owns a local residential property, purchased in 2000, a3 8n inve31menl for £74,809, The market value now Considerably exceed8 this amount although no formal valuation has been carried otjl. The nel rental incorne for the year was £9,55812023- £7.790). The main expenditure of the Charity is incurred In the runnlng costs of maintainSng Ihe Village Hall and after expenses the surplus for the year was £16.93212023- £1,196). Public Baneflt The charity trustees have complled with their duty lo have due regard to the guidance on public benefit publlshed by the Charity Commission in exercising their powers and duties. Investment Poll¢y The Committee is charged with safeguardlng the Charity's assets. As such il operates a very conservative investment poli¢y investing in Bank deposits and Freehold properly. This gives 8 strong rn&8sur8 015af•ly, coupled with income and capital appreciation. This policy has served the Charity well lo dale. Reserves Pollcy The Commltlee recognises the importance of maintalftSn9 an approprlale level of reserves lo allow lor contingency planning or 8clion. 1115 considered desirable lo have reserves of al lea51 £500,000 in order lo be able to adequately maintain the fabric ol the Village H8118uSlding. At present the Charity's reserves sland al £441,121. Risk Management The Management Commillee conducted 8 r8vièw of the malor risks to which the Charity is exposed. A risk register has been 8slablish8d 8nd Is updated at least annually. Where appropiiale , 5y51ems or pro¢gduros havè bean established to rniligate the risks the chaiily faGgs. Procedures are in place lo ensure compliance with health and saftey of staff, volunteers, cllents and visitors lo the Village Hall. Plans for Future Periods The main eoncem of the Committee 18 to rnaintain and Improve the VIIIBge H811 premlses. Tralnlng for Commlttee Member8 If a mèmb8r of the Commllt8e iequifes training in 8 C&rtaln ar&8, whl¢h is approved by thè Irusle8s it will be paid for by the Charity. RW104310 Charity Acs 2024
Harwood. Lane & Co Page-s COALPIT HEATH VILLAGE HALL TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Ind&pondent Examlner D C Cox FCA of Hanhrood, Lane & Co was r&appoinled a8 the Charitys independent examiner durlng the year and ha8 expressed his willingness lo continue in that copaeily. Approval Thls report was approved by the Tluslees on 29 Juty 2024, and signed on ils behalf. Ch8irperson'. Trustee.. RW104310 Charity Acs 2024
Harwood, Lane & Co Pag6-6 COALPIT HEATH VILLAGE HALL INDEPENDENT EXAMINERS REPORT TO THE MEMBERS OF COALPIT HEATH VILLAGE HALL I report on the accounts of the Trust for the year ended 31 March 2024. which 8re set out on pages 7- 14. R•spectSve respon5ibllltles of trustees and examiner The ch81ity's trustees are responsible for the preparation of the aecounts. The charity's Iruslees consider that an aLKlit is not required for Ihls year under section 144(21 of the Charitiés Act 2011 {Ihe 2011 Act), and Ih8t an independent examination is needed. 111s my respon¥lbilty to.. examlne the accounts under section 145 01 th& 2011 Act., to follow th¢ procedures laid down In the General Directions given by the Charity Comml88ion under section 14515)Ibl of the 2011 Act.. and lo stalé whether particu18r matters have como to my attention. Basi8 of Independent examlnèes report My examination was carried out in 8rtordance wilh the Gèneral Directions gTven by the Charty Comtnisslon. An exarnination includes a review of the accountlng records kept by the Charity and compari50n of the accounts presented with those Tecords. 11 also Includes consideration of any unusual item5 or disclosures in the 8ccounts. and the seeking of explanaliong from you as Iru8tee$ concerning any such rnatters. The proceduTe$ undertaken do not provide all Ihe eviden¢e that would be required in an audit and, cons¢quently, no opinion is given as lo whelhei Ihe accounts present a 'true and fair view, and thè report is limited lo those matters sel out in the statement b81ow. Indgp•ndent examlnerfs statement In connection wSlh my examinallon, no matter has ¢¢me lo my attenllon.. 1. which gives rne reasonable cau8e lo belleve that, in any materlal respect, th$ r8qulrements.' - to keep accounting COrdS accordance wilh seCtn 130 of Ihe 2011 Act.. and lo prepare accounts vjhlch accord with th6 accounting records and to comply the accounting requirement¥ of the 2011 Act havg not been mel.. or 2. to which. In my opinion, attention should be drawn in order lo enaNe a proper understsnding of the accounts lo be reached. Name of prlnclpal: Davld Cox Namo ol firm: Harwood, Lane & Co Chartered Accountan18 Relèvant professlonal quallficatlon or body: FCA IICAE Address: Units 1 4 Crossley Farm Business Centre Swan Lane Winlerboume BRISTOL BS36 1RH Date.. 29 July 2024 RW104310 Charity A¢$ 2024
HaTwood. Lane & Co Page-7 COALPIT HEATH VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIE5 FOR THE YEAR ENDED 31 MARCH 2024 SUMMAR YINGOMEAND EXPENDITUREACCOUNT 2024 Total 2023 Totsl Restricted Unrastrtctsd INCOME Income from donations & legacies 1,193 1.193 281 Incomo from charitable acllvitles 18,744 18,744 15,083 Income from olh8r Iradlng activities 24.291 24,291 15.141 Investment income 10.590 10,590 9,S34 Total InGom¢ 54,818 54,818 40,039 EXPENDITURE Expenditure tsn raising funds 542 542 1.710 Expenditure on charitable aclivi119$ 37,344 37.344 37,133 Total Expandlturo 37,886 37.886 38,843 Net incomelltrxpèndlturel and net movement In fund8 for the year 16.932 16,932 1.196 Rèconclllaltlon of Fund5 Tolal FLtnds BroLtghl Fofward 424,189 424.189 422,993 Total Funds Carrfed FoThYard £0 £441,121 £441 121 £424,189 Statament of RQgnIsed Galns and Losses There were no r8COgnised gains or1088os other than those di$c10$8d In the hvo reported financial years. The not•s on pages 10 to 14 form part of the accounts RW104310 Charity Ac$ 2024
Harwood. Lane & Co Page-8 COALPIT HEATH VILLAGE HALL BALANCE SHEET AS AT 31 MARCH 2024 Notès 2024 2023 FIXED ASSETS Tangible Fixed Assets Inveslmenl Property 300,912 74,809 300.912 74,809 10 375.721 375,721 CURRENT ASSETS Debtors Cash al Bank 8nd in Hand 2,316 70,307 4,705 61.480 72,623 66,185 CREDITORS: amounts falling du• wlthln ong yèar 12 -7.223 -17,717 Net eurrent aosets 6S.400 48,468 CREDITORS: amounts falllng du• after more than on• year 13 Total Assets less Totsl Llabllltles £441,121 £424,189 Capitsl R8slrlcted Incorne Funds Unrestricted Income Funds 16 441,121 424.189 £441.121 £424 189 Approved by the trustees on 29 July 2024 and signed on ils behalf. Name: .Vlis S QIIYLL Trustee Tho notes on page¥ 10 to 14 form part of those accounts RVV104310 Charity A¢$ 2024
Harwood, L8n8 & Co Page-g COALPIT HEATH VILLAGE HALL STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 Total Funds 2024 Prlor Y•ar 2023 Notes Net Cash used in op•ratlng actlvltles 18 -1,763 Cash Flow from Invosllng actlvltles.. Dividends, interest and rents from investmen13 Purchase of lurnilur8 and equipment Proceeds from sale ol inv85tments 10,590 9,534 Net cash provlded by InveBtlng actlvltles 10.590 9.534 Cash Flow from Ilnanclng activitl•s.' Repayment of borrowing Receipt of expendable endowment Net cash provlded by flnan¢lng actlv5tles Change In Cash and cash equivalènts In th? ygar 8,827 10,64S Cash and cash equivalent brought forward 61,480 50,835 Cash and cash •qulvalont carried forward £70.307 £61.480 RW104310 Charity Ac5 2024
Haiwood, Lane & Co Pag&- 10 COALPIT HEATH VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basls of preparatlon of accounts The financial statements have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Rèporiing by Gh8rities preparing their a¢¢ounts in accordance wllh the Flnancial Rgporting Standard applicable in the UK and Republlc of Ireland {FRS 1021 issued on 16 July 2014 and the Financial Reporting Standard applicable In the UK and Republlc of Ireland {FRS 1021 and the Charities Act 2011. Incomè recognitlon All income 18 recognlsed once the ¢h8rity has enlillemenl lo Ihat incorne, il is probably that the income wll be received and the amount of income Tec8ivable can be measured reliably. Donations are recognised when the Charity has been no15thed In writing of bolh the amount and settlement date. Interest on funds held on deposit is In¢lud•d when receivable and the amount can be measured reliabty by the charity.. this is norrnally upon notificalion of thè interest paKI or payable by the bank. Income from grant8, whèther capital or rgV8nue grants, is recognised vA)en the charty has entitlement lo th funds. Expendlture recognition Liabilities are recognised as expendlture as 800n 83 there is a legal or constructive obligation committing the Charity to that expenditure. it is probable that the selllemenl wlll be required and thè amount of the obligation can be rnehsured relSably. Ail expenditure is 8ccounted for on an 8ccruals basis. All expenses including support costs and governance costs are allocate or apportioned lo the applicable expenditure headings. Tangible flxed as8ets and depreciatlon Tangible Iixed assets are stoled at cost less depreclatksn. Depreciation is provid8d al rates calculated lo write off the cost or valuation of fixed assets, less their eslirvated residual value, over their expected useful lives on the followlng bases= Fumishings and Equipment 15% Straight Lbne Basls Ineom• from donatlons and legacles 2024 2023 Restricted Unrestrlcted Funds Fund Total Total Donations Gifts Grants 23 23 281 1,170 1.170 £0 £1,193 £1,193 £281 RW104310 Charity Acs 2024
Ha00d, Lane & Co Page-11 COALPIT HEATH VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Income Irom eharltable actlvitie5 2024 2023 Restrletèd Unrestricted Funds Fund Total Total Billiard Tables Hall Hire Social Activities Solar Income Clothes Bin 6.128 10,842 6,126 10.842 5.003 7.959 1.582 194 1,582 194 1,887 234 £0 £18,744 £18,744 £15083 Income from othgr tradlng actlvltles 2024 2023 Restrictsd Unrestrlcted Funds Fund Total Total Social Club.. Rent Contributions 13.200 11,091 13,200 11,091 12,300 2.841 £0 £24.291 £24,291 £15,141 Inwstment Ineoma 2024 2023 R¥$lrlct•d Unrestrlcted Funds Fund Total Total Intest on Deposit Accounts Rental Income from Inveslrnenl Property 490 10,100 34 9,500 10,100 £0 £10,590 £10,590 £9,534 Analysis of expenditurg on ralslng funds Reslrfctsd Unrestr5cted 2024 2023 Rented Property Expenses 542 542 1.710 £0 £542 £542 É1,710 Analysls of expenditurè on charitable •ctlvltles Re8trlct8d Unrestrlctod 2024 2023 Rates and Water Light and Heal Hall Hire Refund Repairs, Maintenance and Cleaning Insurance Depreciation Sundry Expenses Salaries Bank Charges Bank Loan Interest Independent Examlners F86 1,516 7,311 1,516 7.311 1,182 5,205 20,038 2,059 20,038 2.059 24.315 1,452 1,016 4,245 139 1.016 4,245 139 157 3,69B 124 1.020 1,020 1,020 £0 £37,344 £37,344 £37133 RW104310 Charity Ac$ 2024
H8Nood, Lane & Co Page- 12 COALPIT HEATH VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 staff costs The eharlty had no paid employees. During the year. the Treasurer recgfved Muneration of £1,89712023 - £1.7221 and the Secretary received £2.34812023- £1,976}. Tangible Fixed Assets Land and 8ulldlngs Furnlshing8 and Equipment Snooker Tables Total Cost As at 1 April 2023 Additions Disposa18 300,312 51.795 600 352,707 A8 at 31 March 2024 £300,312 £51,795 £600 52,707 Deprèclatlon As al 1 April 2023 On Disposals Ch8rge S1.795 51,795 As at 31 March 2024 £0 £51,795 £0 £51795 Net Book Valuè As at 31 Mareh 2023 £300,312 £0 £600 £300,912 As at 31 March 2024 £300,312 £0 £600 £300,912 10 Inve¥tm8nt Asset 9 Bèll Road Cost As al 1 April 2023 Addllions Disposal8 74,809 AS at 31 March 2024 £74,809 Deprèelatlon As al 1 April 2023 On Disposals Charge As at 31 March 2024 £0 Net Book Value A¥ at 31 March 2023 £74,809 AS at 31 March 2024 £74,809 RW104310 Charity Acs 2024
Harwood. Lane & Co Page-13 COALPIT HEATH VILLAGE HALL NofES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 11 Debtors 2024 2023 Debtors Prepayments other Debtors 2,316 2,255 2,450 £2,316 £4,705 12 CREDITORS: amounts falling du• wlthln one year 2024 2023 Loans and Overdrafts Trade Creditors Coalpil Heath Vi1189è Hall Bar Soclal Club Accruals and Deferred Income Other Creditors 776 2,596 1.020 2,831 1.030 12.932 1,020 2.735 £17,717 13 CREDITORS: amounts falllng due after mo than one year 2024 2023 Loans ar Oveidrafts £0 £0 14 Not Incomellexpendlturel for the year 2024 2023 The surplus of income ovgr exp$ndSlure is staled after charging.. Oepreciation of tangible fixed 8ss0ts owned by the charity Independent Examiners Remuneration Independent exarniner fees (VA T inclusivè) 1,020 1,020 15 Relatsd Party Transaetlons There w8r8 no felaled party transaclN)ns in the year gnded 31 March 2024. 16 Unrg8trlcted Funds Brought FoTh¥ard Income Exp8ndltur• Transfers Carried Forward General Fund 420.418 54,818 -37.886 437.350 Gapltal Account 3.771 3,771 £424,189 £54,818 £37,886 £0 £441,121 RW104310 Charity Acs 2024
Harwood. Lane & Co Page- 14 COALPIT HEATH VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 17 Analysis of fund balancès bèiween the net assets Restrlcted Unrestrlcted Total Tanglble Fixed Assets Current Assets Current Liabilities Long-T8rm Liabilities 375,721 375,721 72.623 72,623 -7,223 -7,223 £0 £441,121 £44q,121 18 Reeonclllatlon of net movements In funds to ngt cash flow frorn operatlng actlvltles 2024 2023 Nel Movement in funds Add back depreciation charge Deduct investment Income Decrease {increasel in dèblots Incrgsse (decase) in crediloTS 16.932 1.196 -10.590 2,389 -10,494 -9,534 -4,139 13,588 Nèt cash used in operating actlvlti•s £1,763 £1,111 RW104310 Charity Acs 2024