Charity nurnber: 227035 TONBRIDGE THEATRE AND ARTS CLUB MANAGEMENT COMMirrEE REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024
TONBRIDGE THEATRE AND ARTS CLUB CONTENTS Page Reference and adminislraliv8 infom18ti Report of the Managemenl Conmiltg Report of the Indep8nd8nt Examiner ststement offinancial acb"vities 12 Balance sheet 13 Notes to the financial statements 14
TONBRIDGE THEATRE AND ARTS CLUB REFERENCE AND ADMINISTRATIVE FOR THE YEAR ENDED 31 JUL Y 2024 Managoment Commlttea l Trust••g: Mr Phil Porter. ChaimianlHouse Manager (Elected 20181 Mrs Valerie Galbraith. Wice Chairpersonlwebsile {Resigned 26111120231 Mrs Caroline Candler. Hon Secretary {Elected 20211 Mrs Sandra Barfield, Chaiman of Drama Committee {Elted 2019) Mrs Maggie Hoiles, Public Relations {Elected 20191 Mr Nick Blessley, Hon Treasurer (Elected 20181 Mr P8uI Simons, Membership Secretary (Elected 2020) Mrs Sara Lacey IResigned 2611112023) Mr lan Tucker-Bell IElect8d 20211 Mrs Kale Robbins (Elected 20211 Ex Otfiuo." Mr Jason Lower, Youth Theatre Director (Appointed 2018} Mrs Jo Pierce. W8rdrobe Repres8ntalive (Appointed 20181 Mr John Hall, Chairman of the Art Group IAppointed 2021) C¢>Opted.' Mrs Elizabeth Portlock ICowOPted 10101120241 Mr Robert Maddison (Co-opted 1010112024) Mrs Amanda Hulslon (Co-opted 01105120241 Mr Derèk Rose (Co-opted 12107120241 Mr Barry Richard Nicholls Ico-opled 12107120241 Mr Geoff Daniels, Technical Diwlor. was 8 rnember of the Committee and 8 Trustee until his death irn May 2024 Charity regISt•r numb•r: 227035 Principal office: The Oasl Theatre London Road Tonbrldge TN10 3AN Bank•fS: HSBC Bank plc 100 High Slreet Tonbridge Kent TN9 1AN Indownd•nt Examinor: A S He8ley FCA CTA DChA Lindeyer Francis Ferguson Limited North House 198 High Slfeet Tonbridge Kent TN91BE
TONBRIDGE THEATRE AND ARTS CLUB REPORTOF THE MANAGEMENT COMMirrEE FOR THE YEAR ENDED 31 JUL Y 2024 The members of the Management Committee present thgir Annual Report. together with the Financial Statements for ihe year ended 31 July 2024. The Management Committee confirni that the Annual Report and FinanciBI Statements of the charity comply wth the current ststulory requir8menls. Ihe requirements ol the goveming document and the prowsions of "Accountlng and Reporting by Charities.. Sl8lement of Recommended Practice applicabk to charities preparing their ?Onts in accordance with Ihe Financial Reporting Standard appliG4ble in the UK and Republic of Ireland IFRS 1021. (effective 1 January 20191 (Charities SORP {FRS 1021}. Structur•. govoman¢• and management The Tonbridge Theatre and Arts Club was regbstered as 8 chadty on 8 October 1964 and is govemed by its Club Rules. It is a non-professional org8nisalion managed by a committee of 16 members. The Club incorporates an Art Section. meeting weekty. and activ8 youth groups- Ihe Hoppers for young people aged 8 to 13. 8nd the Youth Theatre. for Ihose aged 14 to 19. The Club Is a member of The Lrttle Theatr8 Guild of Great Britain. Membership of the Club is open to everyone and is offered regardless of race, creed. colour, gender. sexual orientation or pdilical persuasion. Club members pay an annual subscription. and all functions conne¢t8d running the Club and the theatre are carrièd out by them on a completely voluntary basis. There are no paid employees. Theatre perforniances a open to the publiG bul Club members can purchas& seats at advantageous rates. The Hon Treasurer and Hon Secretsry are elected annually. The Management Committee members are elected to serve for two yeais., co-opted members serve until th8 next AGM. The Chaimian. Wice Chairnian and other officers are elected by and frorn Management Committee members. The Youth Theatre Director and Wardrobe Representative are appointed annually by the Management Committee. The Chairman of the Art Section is elected annually by members of the Art Section. ObJoGtlvo8 and activltles The obj8Cts of the Club are to promote the advancement and improvement of 9eneral edLatIon in relation to all 8spects of the arts. drama. music and painting. and to develop public appreciation of such arts. These objects are achieved throu a programme of drama productions stsg&d over a season that runs for approximatety ten months and art dasses and exhibitions throughout the year. In setting the objectives forthe year. the Management Commlttee has had due regard to the Charity Commission's guidanc8 on public benefit.
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 JUL Y 2024 Chalm)4n's Report 2024 This year, The Oast The8tre lost of its keenest and. in one case. longest supporters: Ron Adamson and Geoff Daniels. For many, Ron was The 08sI Theatre= nothing was loo much for him to do or think aboth. He did everything he coulé to keep the theatre in full working order. He designed the large advertising board that stsnds outside the front door. As a mark of respect. The Roundel wll be renamed 'Ron's Room. and 8 plaqLJ8 to this effect placed on one of its doors. As Margaret Adamson remarked. 'Ron was in 8t the start and stayed lo the finish.. Geoff Danids made his mark on the theatre a5 Technical Director. He was not any old Technical Diftclor.. he ané the role became one. Geoff was involved wth all asptscls of presenting 8 show. offering advlce and hands-on help with sel design and ils constructKJn. Ivjhling design and a thousand other issues th8t create o professional show. Geoff was also on lights. for many Oasl productions. The Contributions made lo The Oast over the year5 by Geoff and Ron are immense. Both wll be sadly missed. The the8lre couldn t have done what it did without them. L8sI y8ar. the Ch8lm)an rgmark8d that The Management Committee needed 'new bk)od'. In 2024 il got some.. Bob Maddison, Bizz Potlock. Barry Nich(Al8, M8ndy Hulston and Derek Rose were co-OPt9d onto the Management Committee. It is ants'¢ipated that all will be fully adopted at the 2024 AGM. In July 2024. The Management Committee agreed lo redecorate the Bar Lounge, both sets of toilets and lo ¢le8n 811 carwts and the 4uditorium seals. The redecoration of The Bar Lounge was fnade w>ssible by a very geneious donation from Margaret Adamson. Cleanirg and redecoratlno were scheduled lo be completed by the end of August. In January 2024, The Oasl grateful 8c¢epted a £5.000 donation from The Hayes Hayers who were unfortunately forced to dose. Most of this donation will fund sound and lighting improvetnents in The Janel Young Studio and improve Wi-Fi connections wthin the theatre. These initiatives are in the planning stage. The rest of the Isonalion paSd for the18rge monitor already installed in The Bar Lounge. Many thanks to who plan for and install such technologies. The report now reinfor$ a wint madè at the start of The Drama Rerort, relatirbg to audience numbers. It is fantastic that our well-known shows are so so1lY supported, returning sold our runs for many ol them. Sad5y. the lesser-known productions are often disappointingly supported. The Chairman urges the membershipto 5UPPOrt all thatth? theatre slage5'. the membership rnay be 5UTprised as to how profession818nd uplMlSng the unknown can be. Whilst the theatre slfjll has problerns rewiling volunteers. we can b8 Positive and upbeat about the contributions made by our loyal, diligent and enlhusiasts'c volunteers. Many have given hours of unpaid help. In a thousand drfferent ways. to make the theatre 8t it is. Thank you. one and all. The foyer was given a minor makevover. Out went the old Front of House pulpS1'. In ¢ame a new, sleek, low-level, four drawer unil lo store Front of House materials and programmes. All theatrical information displayed in the foyer is now presented in smart, black frames. A nwEssary fire inspection was carri8d out an external agency. Ils findlngs arg being considered by the Management Committee. Ther8 is nothing intrinsically wrong wth The Oast's fire procedures, dOcuMer 8nd equipment but some minor issues will need addressing soon. Front dooi security was enhanced by adding a magnellc catch lo the entry procedure. In March 2024. the Iheatre entered sever81 plays for The Southem Counties Droma Festival. Our successes can be read about in The Drama Report.
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE MANAGEMENT COMMirrEE FOR THE YEAR ENDED 31 JUL Y 2024 Finally. The Chalman thanks Iho enlarged Management Committee for its eflorts ar support over the ye8r. Drama Roport The Oasl Theatre has had a fabulous season. many sold out for the run. It is a ptty that the lesser-known FYodudion5 att[ed 5ignificanUy smallgr audiences than the well-known ones. All shows were of the same high standard.. so, next time give the new a ch8nce. You might be pleasandy surprised. The season began in September wth the Youth Theatre's exciting production of 'Treasure Island wriiten by John Nichols and La Navel Bèle and directed by Jason Lower. This wa5 a play full of fun and mayhem. In Oetd)er Sara Lacey direcbd'Beacons° by Tabitha Mortiboy. This was a gentle story about hope and human kindnes5. In November Andy Taor directed"The Birthday Party by Harold Pinter. This was a play in which silence was as important as sound. It W8s how that silence was interpreted that made the play so intriguing. In Decernber Phll Porter directed 'A Christmas Carol.. Tha Creabon of a Masterpiece. written by the director. This was a real treat.. a Christmas show for Christmas. In January lan Tucker-Bell directed'one Man Two Guv'nors" by Richard Bean. This was a fast-mong, incredibty energelic production: a very farcical experience. In February Paul Marsh811 directed "Home I'm Darfing" by Laura Wade. This was a productlon flrmly sel in the 1950s'. everything about il was spot-on for the period. In Mah th8 Youth Theatre presented Phillip Pullman's 'Grimm Tales" ad8Pted for Ihe stage by Philip Wilson. The tales were directed by five youth members overseen by Jason Lower. This was a first-rate presentation of tales that were glittery and (lark. Irb April Phll Porter diT8Cted'The C05mK Dance., an original arrangement of various Sh8kespearean extracts to show vA)8t happens vA)en man-kind tampers with an ordered tjniverse. This show used the te¢hni¢al expgrbse of The Oasl lo full advantage. In May Sandra Borfield dire¢led'The Hollo by Agatha Chrisbe. Not often performed. 'the Hollo was a humorous Who- Dunn-lv. A sterling cast made this a memora*le evening. In June The Hoppers presented'ls fime Enough7, wrltten and directed by their leader, Phil Burns. Also in Junè Phil Holden direcled'you Stupid Darkness. by Som Steinef. Thls was a very off-boat comedy. Four volsjnteers operated a helpline in a dystopian wodd. In July FK•na Dunn directed "An Ideal Husband. wrftten by Oscar Wilde. Re-setting the play in the Roaring Twenties. it became a shovKase for the Oasl Theatre's dazzling array of period costumes. 11 was a very enjoyable evening for all cOnMed. Jys io productlnS In November the Studio presenled'Locusts by lan Tucker-Bell and Gar81h Maclean. This was produced by Orange Works, vlsiting Ih&alre company.
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE MANAGEMENT COMMIThEE FOR THE YEAR ENDED 31 JUL Y 2024 In Marth the Studlo presented'An Evening of Tennessee Williams.. The short plays included.. 'Summer at th8 Lake The Ptty Trap., 'Hello from Bertha. and'Curtain5 for Ihe Gentleman". These productions were a huge success. Soulhem Countios Drama Fe The Oasl Theatre entered two productions.. 'A Christmas Carol: The Cre8tson of a Masterpiece" by Phil Porter. The cast wa5= Zac Thrave5, Elizabeth Portlock and Tony Pegg. 'Pasl Per¢eption$' by Andy Taylor. The cast was.. Lynn Short, Lisa Ewens, John Ewens and Andy TaOr. Nominations at the Feslival were: Best Director Sandra Barfield Best A¢tress Elizabeth PorUock Best Actor Andy Taylor Zac Thraves The award best male actor went to Zac Thraves. Rfver Drama Report River Drama is a drama group for peOe with Downs syndiome and it continues to thrive al The Oast The8tre on Saturday aftemoons during lerm-lime. The trustees of the charity extend its th8nks to th& Oast for their on-going support. During the year the Injstees made the difftull decision to discontirbue the Childn,$ group. Numbers had fallen lo unsustainable levels and despite widespread advertising we were unsuccessful in attracting new children lo join us. In ¢traSt. we were continually having to turn adults away because of lack of room in our aéult group. From January 2024 we became an adLsIt onby group and now run Iwo longer sessions for over 18s only. We have been delighted lo welcome new aduh members and look forward lo welcoming one or more for tssler sessions in Septemb8r 2024. We currentty have 26 members. As 11 as our usual Saluiday afternoon sessions we run a programme of addition81 events throughout the year. including a Disco, Christmas and Summer theatre trips and Academy We8k which is held in the summer holidays and is now well estsblishe(181 Hadlow Primary School. River Drama is valued by its members for the social connections il provides, the opportunity to perfomi and shine in front of a supportive audnCe, and as a regular weekend aclivjty which can be sadly lacking, especially for those living in soch81 care settings. As we look forward to our 30th Anniversary in 2025 we are delighted that the charity is finanaally in good shape,. we have a full rota ol skilled lutors who are able to engage and inspire our students, and most importontly a full register of students who wish lo be with us for droma on Saturday afternoons. Hopp•rs Report This season. Hoppers mained as one group. The children preferred il this way. finding it easier to maintain friendships ithin a single unit. Numbers in the groLtp have remaingd at around eighteen with a few changes in membership. The group is always very popular and oversubscribed. Therefore. in September. there will be a second group. This will allow those who have been on the wailing list longer than a year to join an¢J yet kè8P 8ach group small.
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 JUL Y 2024 The Hoppers had a great year through the fortnighdy workshops in which they devebpetj their drama skills and confidence. creating a TV inspired episode, learning about lighting and workshopping ideas for th8 Summer Show. 'Is Time Enough? was a great success and the children had 8 greal time rehearsing and performing. The Children loved Ihe set created for Ihem and the group wokjld like to say a huge thank you lo Jason for arranging the Ch8perones. Derek and Bob, for h8lFing wlh Ihe lighting and all the Playgroup for building the seL Without all this support there would not have been such 8 successful show. Youth Theatre Rgport 202>24 was a successfijl year for The Oast Youth Th8atre. with a full membership and well-receive(J productions. In September, the group slagefj the very sllly'TTeasure Island, by Jthn Nicholson Le Navet Bele to excellent fegdb8d( bul STnaller audiences. The seven-strong cast took on all of the 30+ roles lo great 8pIL¥nb. The Youth Theatre ran a residential with most of the membershlp at Ihe time taking part in team building, creative exerryses and game5. In March 2024. Ihe Youth Theatre staged an adaptation of Philip Pullman's 'Grimm Tales,. This featured five FAaylgts that were directed by three of the Gurrent membership. plus recent alumni - Nimueh Ferdinando and Luke Moffison. The fivo plays were all approached differently, and Ihe young people did an excellent job in bringing their vision to life. This year, young people have taken 8 lead on dèsigning and running the technical si(Jè of productions. The Youlh Theatre is Indebted to Derek Rose, Oscar N Carson and Matt Kohler for their help in trainin9 young members and ensuring all of the lighting rig is set up for the shows. As ever, the talented Alison Mi811 has been invaluable in providing scores of costumgs for the casts, and Paul Simons has C8pttJred the productions in his beautiful photos. The Playgroup, led by Geoff Daniels and Bary Nicholls, have done 8 brfllianl job creating versatile and atmospheric sets, with the usual high standard of scenK art frorn Ann Smith. Annette Tranter and leam. Art Group The current number oflhe group has increased by to eievenwilh an average attendan¢e ofsix every TsdaY aftemoon. In addilion to this, Iwo initiatives were launched. The first of these was AOTM (artist of the month). All Oast Theatre Mernbers are Invlled lo exhibit their Arts4rk in the 'BaT LourKJe'. Thi8 prowdes an opportunity for those In the theatre to wew the paintiro5. The eleventh AOTM is currenuy on display in July Mlh future displays booked. The second inillalive was to declutter the Art Rwm. 'importanl date, of June 30th. Yrfas advertised in Oast Notes, as the final oppor1llY kn mefflbers lo retrieve personal items from the Art Roun. The Art Group kept the &asels. Clearing began in July. It has been agreed that every effort will be m&le for the Art Group Chair. or his depvty, to attend the 08St Theatre monthly committee meetings.
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE MANAGEMENT COMMirrEE FOR THE YEAR ENDED 31 JUL Y 2024 Technical Group This season the Oast technical team has supported a wide range of shows with excellent lighting, sound ond video. Several new member5 joined the team. bul unfortunalely it still lacks Volunteers in certain key areas such as lighting design. Members of the team are more than happy lo Ir8in anyone if they are interested. Many thanks to 811 the sound, lighling and video designers and opèrators who enabled the team lo support the high-quality shows that the Oast Theatre produces. Major additions lo the technical area were the mtiwng head lights used to great effect in many shows last season. as well as 8 new media screen in the bar and dats storage equipment for the wealth of Information the theatre now has in dlgilal fom. The Oasl lecmlcal learn continues lo enhance the Oast's capabilities with projects underway lo refresh the WIFI throughout the Iheatre and provide enhanced lighting for productions in the Janel Young Sludio. Wardrobo RepNt The wardrobe team covers hiring OLrt costumes, worknng in the wardrobe and wstuming our shows. Hiring out on Sundays In the month and every Monday moming v48nt very well this year. Schools. other soryets and individuals have used these sessions. A great team has worked in the wardrobe on Monday and Wednesday wnomings, repairing and maknng costumes. keeping the wardrobe tidy and altering costumes for the shows. As usual the wardrobe dèparbnent has costumed all shows this year. The shows covered a range of fashion periods. Many thanks lo everyone for Ih8ir enlhusiaslic contribution. Props and Fumiture Hlre The theatre continued lo look after119 props and fumilure. HSres Ihis year fell by about 25°/o. In Parti18T, schools seem to have limited budgets for props hires for their producllons. Th8 theatre continued to receive donated items which were photographed before putting away. Th8se items were ttn ready lo be used on the Oasl stsge or hired out tr) other societies and schools. The department always advises Oasl directors and their props people on the suitability of partIl¥r propy andlor fumiture for their prcduclion and where they can be found. Soclal Commlttee Raport In August a group made its annual pilgrimage to the Chichester Festival Theatre, this time to see the ever-popular The Sound of Music- a bit of an oldie. bul il was an excellent production and well wcrth the trip. In December the Oriana Singers, th8 brilliant Tunbridge Wells-based choir, generousty offered to arrange a concert of Christsnas Music for the theatre's benefit. The choir spent the whole day al the Oasl, setting up. rehearsing 8nd eventualty performing to a full house. They appreciated the technical and other support that the Iheatre provi¢Jed an¢J reamy made ernselves al home. The Oast enjoyed hosting the choir and apprecialed the consKlerable amount of money whiL found its way into its coffers.
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE MANAGEMENT COMMirrEE FOR THE YEAR ENDED 31 JUL Y 2024 Just before Christmas there was the usual festive soup-bread-cheese-mince pie exlrav8ganza which was appreciated by OUT regular Monday and Wednesday workers.. another full house. March saw the first of the Friday social evenings in the bar, which began very well and continued on a monthly basis. Momb•rship Report 2022-2023 2023-2024 91 66 11 Season rket Holders Life Members fe Members with Season Tickets Annual members Total 522 631 437 520 The first par8gr8ph of this report is the same as last year's. Membership has again decreased. Several members have sadly died and some are physically unable lo attend. Others did not renew their membership bul s1118ttend. somewhat irregularly, as non-members. Looking al the ticket Sales data for this year the average member was buwng just 5 *¢kels per year and the aver8ge audien comprises 63V• members and 370h non-members. The numbers of active volunteers has also fallen. 11 is proving difficult lo prOVe a full-service during shows. The volunteer lunctions are being performed by fewer indimduals which. as our chairman polnled out at the last AGM. is really unsustainable. Thls p8r8graph appeared in last yearfs report last and Is here repeated il verb8tim." °One issue that doesn't seem to go away is that some member5jusI do not see the need lo have to renew their membership online each year. I have mentioned thi5 on many an occasion, but I must r8State that it is due to a need Ic• eompty with GDPR and email protocols. If sorneone does not renew online for a period of three years, the system wll automatically remove them from the membership list. We also need to kèèp our database up to dale so we need to ask people to log in once a year and make sure their information is up to dale. It is a very simple thing lo do and, if anyone has any diffieulty 811 they Med to do is ask.. Membership rates were raised at Ihe beginning of this year. Despite numerous notices to this effect many people dld not change their standing OTders or they paid an incorrect amount via 8ACS. 11 has proved drfficult lo contscl somè memb&rs dueto Iheircontsd details having changed. It is an easy matter to change your detsils by logging into your Oasl Membership account ond changing the details in the 'User Profile and VoluntÈèring' section. If members prefer, they can em8il the change to membe m and we will make the change for you. 11 is esser)tial that volunteer lists are kept up lo dale. One issue Ih8t has becom8 more of a problem as a result of raising the annual subscription, is that some actors feel thal having to pay the full annual subscriptlon lust lo appear in the last show or Iwo is un18ir. Our annual subscription is fixed both in terms of Its duralion and amount. One or two membership secretaries in the past have unoffiually allowed a 50% reduction lo the rnembership rate after March 1st but this is contrary to the Constitution and the practice has stopped. Please bear in mind that The Oasl does not charge an appearance fee, actots are gwen free copies of scripts. refreshments are prowded al no charg&, and they are stlll enlilled to a memberfs ticket discount. The Management Committee wll di8CUSS this matter. Thls will be my last AGM report as l am st8pping down from all roles al the Oasl al the AGM. The process of handing over the role of Membership Secretsry lo Katy Nash has begun. From November 2024, Katy Nash wll be the new Membership Secretary. Volunteering at the Oast has been a most wonderful and enriching expèrience. I have been privSleged to "voluntee alongside some tslenled 8nd interesting people. I would like to Ihonk gach and 8v8ry one of them for 811 of Ihe help and friendship that they h8ve $0 generously given to me over the 10 years or so that I have been at the 08St.
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE MANAGEMENT COMMIThEE FOR THE YEAR ENDED 31 JUL Y 2024 Financial rèvlew The results of the Club for the year are shown on page 12. The Balance Sheet on page 13 shows that the Club had lolal funds 8131 July 2024 amounting lo £1.211.772. This is mainly represented by fixed assets held for the Club's use of £1.039,6g). The balance of £172.082. which represents the Club's free unrestricted funds, relates primarity to cash ot bank and in hand of £141.462 and stock of £31,287. Poll¢y on r•sorvgs The M8nagement Committee has agwed that il is prudent to have available a sum in reserves equivalent lo approximately 6 months of the annual support, premises and utility costs, i.e. the costs which would be incurred il the theatre ceased operating. This is esth"mated lo be approximately £36.000. This wll fund any unexp8cted large drop in inlxime andlor large Increase in running cos15. The policy is achieved by ensuring that fr unrestrcted reserves Ilhat Is. unreslrlcted funds not represented by fixed assets} are 81 leasl equ81 to approximalely 6 months, running $ts. At the balance sheet dale. free unrestricted reserves wgre well in excess of this amount.
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE MANAGEMENT COMMirrEE FOR THE YEAR ENDED 31 JUL Y 2024 Statgm•nt of Trustees, r05pon$ibilitie• The Trustses a Sponsible for preparing the Trustees. Report and the financial statements In accordance with appIlble law and regulations. Charity law r4uires the trustees to prepare finanaal st8tements for e8¢h financial year. Under that law the trustees have elected to prepare the financi81 statemtS in accordance wlh the United Kingdom Gèn8rallyAccepted Accounting Pr8clice IUnit8d Kingdom Accountiw Standards and applicable lawl. Un(Jer charity law the trustees mu51 not approve the finanGial statemenls unless Ihey are satisfied that they give a true and fair Mew of the stste of affairs of the charity and of ils surplus or deficit for that period. In preparing these financAal statements. the trustees are requlred lo.. select suitable accounting policies and th8n apply them consislenlly- observe the melhods and princieS in the Chariti8$ SORP IFRS 1021., make ju(Igments and estimates that reasonoble and prudent; state whether applicable accounting standaid5 have been followed, subject to any material departures disclosed and explained in the financial statements,. and prepare the finanaal stslemenls on the going concem basis unless il Is inappropriat& to presume Ihat the charity will continue to operat8. The Iruste8s are responsible lor keeping adequate accounting records that are suffici8nl lo show and explain Ihe charity's transactions and disc105e wth reasonable accuracy at any time the financial Pcssition of the charity and enable thern to ensure that the financial slalements comply wth the Charities Act 2011. They are also responsible for safeguarding the assets of the tharily and hence lor taking reasonable steps for the prevention and detection of fraud and other irregularitie8. This port was approved by the Man8gement Cornmittee on . nd 51gned on Its behalf by.. Phil Porter Chairn)an io
TONBRIDGE THEATRE AND ARTS CLUB REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED 31 JUL Y 2024 Indgpgndont •xaminèr's rèport to tho Management Committee of Tonbrldgg Th8atre and Arts Club ("th8 Club. I report to the Management Cornmiitee on my examination of the 8ccounts of the Club for the year enda 31 JY 2024. Rgspon$lbllStSes and b*$S$ of Mport As the Managèment Committee of the Club. you are responsible for the preparation of the accounts in accordance wlh the reqLMrements of the Charities Act 2011 {'Ihe Act'l. I report in respect of My examination of the Club's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalhjn I have followed 811 the applicable Dire¢lHJns gNon by the Charity CrAnmission under section 1415Xbl of the Act. Indop•ndonl examlner's statement I have completed my examination. l eonfim th8t no material mattets have come to my attention in connection wth the examination giving me cause to believe that in any m8teri81 respect: accounting rerS were not kept in respect of the Club as required by sectlon 130 of the Act. or 2. the 8ccwnls do not accord with Ihose records. or 3. the accounts do not comply wilh the èpplicable requlremenls conrErning the fom) and content of accounts sel out in the Charities {A¢counts and Reports) Regulations 2008 other than any requirement ihal the CoUnt5 give a'lrue and falr eW which is not a matter considered as p8rt of an independent examinatIc. I have no concerns and have come aGross no other m8tteTS in conrbection wth the examination lo which attention should be drawn in this report in order to enable a proper understsnding of the ?OUntS to be reached. Date: . A S Healey FCA CTA DChA Lindeyer Francls Feryuson Limited North House 198 High Street Tonbridge Kent TN9 1BE li
TONBRIDGE THEATRE AND ARTS CLUB STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JUL Y2024 Nole 2024 2023 Income from: Donations and legacies Other trading activities Charitable activities Investments.. Interest receivable 14.211 64.134 83,692 8,75e 65,781 61,600 1,316 Total incom¢ 163,353 136.137 Expgndlturo on: Raisiffj funds Charitable activities 18,163 101,538 18,754 82,296 Total •xp•nditure 119,701 101,050 Net income 43.652 35.087 Net movem•nt in funds 43,652 35,OB7 R•concili8tion of funds: Total lunds broughl foard 1,167.995 1,132.908 Total funds carrled forward 1211.647 1,167,995 12
TONBRIDGE THEATRE AND ARTS CLUB BALANCE SHEET AS AT 31 JUL Y 2024 Not• 2024 2024 2023 2023 Fixed assets Tangib assets 11 1.039.690 1,032,979 Cury•nt assets Stocks Debtors Cash at bank and in hand 31,287 18,776 141.462 31,010 25,442 ,030 12 191.525 152.482 Curr8nt Ilabllltles Creditors.. amounts falling dug vthhin on8 year 13 119.568} (17,466) Net curront assets 171.957 135,016 Total net assets 1,211.647 1,167,995 The fvnds of the Charlty Unrestricted funds 1,211.647 1.167,995 Tolal charity funds 1.211.647 1.167.995 The financial statements were approved by the Management Committee on ... - 8nd signed on their behalf Phil Porter Chairma Nlck Blessley Hon Treasurer 13
TONBRIDGE THEATRE AND ARTS CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JUL Y 2024 status Tonbridge Theaire and Arts Club Is a charitsble organlsallon rggislorgd In Eroland and Wales, govemed by ils Club Ru188 and managed by a cornmittee of mambgrs. The addr965 of tha winapal office The Oast Theatre, LOOn Road, Tonbridge. TN10 3AN. £counting poltttès The principal 8ccounb.ng policies 8d(¥)ted, lud9ements and key 80urc•$ of estnatK)n uncertalnty In the preparation of ts finandal stBtenwnts are as follow$.' 11 Basls of prnparatlon of financlal statsmènts The financial statgments have teen prepared in accordance with "Accounting and Reporting by Ch8rilies.' ststement of Recommended Prath applvblè to rJ)anliès [eparij their accounts In accordance with the Financ4al Reportiw Slandard Applicable in the UK and Republic of Ireland {FRS 1021. (effective 1 January 20191- IChariti8s SORP IFRS 10211, the Financial R8PKTrrbng Standard 8pplIcae in the UK and Republic of Ireland (FRS 102) and th8 Chanties Act 2011. Tonbridge The81 and Arts Club meats the definition of a public benefit entity under FRS 102. Assets and liat¥lthes are initially reciyjnlsed at histor81 cost or transaction value unless otheNAse slated sn the r8lèvBnl accounting policy Th)tel31. There arg no rn8tarial uncert8intiÈs about the charitys abilty to IxJnl1n operating, and th8 golng concem basis of anting has been adcyte(J. The finanrial 8tstements are preseted In pounds sterfing and rounded to the nearest und. 2.2 Income Income from donations and grarsts is rwnised when the charity is entiued to thg funds. the recwpl is probabl$ 8nd the amount ran bg measuTed reliabty. For ijonalions. thSs is usualty on receipt. For grants, Ihis is usualty wh8n a fomal offer is made in wrlllng, unless the grant wnlains tems and condrtions OLrtside of the charity's control whh must be mel before the charity is enlttbed to thè ftjnds. Legacies are re¢ogntsed when probate ha8 been granted, the executors havÈ Èstablished that there arts sufficient assets in the estate to pay the legacy. and any conditions Attached are withln the charitys control or have alwdy been mel. For bank intgTr$t. Ihis Is recognisod when the Charity h&s 8ntItrrl lo the Interest receivable. Income trom olher tr&Yiry athvld89 16 recognSsed al date of sale. Subscriptions income ed in athrKe 18 acLxJunte(I for as deferred Iom8. Income from ¢haritable activtti85 comwises box office 8nd 388gOn ticket ItOMe. Box office income for 8 parbcular is recognised in the period in which the pro(lucti tsk88 place. Season Income recelved in advance 1$ accounted for a5 deferred income. 2.3 Expandltur¢ Expenditu is recognised when a legal or constructNo obllgation exists al the balance sheet dale as a result of a past event, li is FKobabl& that a transfer of e¢onomi¢ benefits w511 be required to Settle Ihe obligation, and the amount Can be esllmated reliy. Expenditurè has been c4as8ffi¢11 under heading5 that aggr898t¢ 811 costs related to ts c8t¥gw. C(1$ of tharitatA9 8dvliles are th059 WSts, including support costs and Irrecoverthe VAT, re18ting to the tsper81ion ofthe Oabt Tatre. 14
TONBRIDGE THEATRE AND ARTS CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JUL Y 2024 Ac¢ountlng pollcles. witinued 2.4 Fund accounting The general fund is An reStrted fd whi¢th Is availatle for u8e at the dlscretv)n of Ihe Man4ement Commrit8è in furtheTance of the general obj'ectives of th8 charity 2nd which have not been desvJnated for 0r purposes. R8sthcled funds can only b8 used for the particular reicted purposes wlthin the obigcts of the charty. Restrictions arise when specifieil by the donor or whgn funds are raised for particular purposes. The tharty does not currenly have any restricted funds. 2.5 Tanglbl¢ flx¢d assets and depreciation Tangible fixed ass6ts ar8 staled at cost less deprecAation. Oeproualion is Provided al fates calculated to writ8 off the CO of fixed assets, less their estimated d81 value, over ther 8ycted useful Ilvg$ on the following ba8eS'. Fixtures, fittings & equiprn8nt- 10% to straight lir Freehokl propety- learFto over 30 rS thight line Freehold propety- rAafform lrft over 20 years straight Ilne Freehold prc4)eity- bry'lér ovar 20 years straigN line No depreciatKbn is provided on the Oast Theatre bgcxu59 any tharge Is cnngderod lo be immaterial due to thg Song useful 8conomic knfe and high residual valuè of th8 property. 2.6 Stock SlocKs are stated 8t thg lower of cost and 8mated sellrvJ price le88 Costs to sell. 2.7 Finanebal Instrum•nts The chartty only has financlal Instruments of a ktnd that qualfy as basic financial instrumgnts. Bas1¢ financlal instruments are inltially cognISd at transaclion valu8 and subsequently rneasured at their settlement valuè or. Ifdue ofter mor8 than on8 year, at amortlsed cost. Incorne fr¢m donations and l•9o¢ifjS 2024 2023 Gener81 donation8 Programme donalon$ Grants r8¢8fvgd 8,1 2.310 3.IK)O 3,408 2,348 3,(M)O 14.211 8,756 15
TONBRIDGE THEATRE AND ARTS CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JUL Y 2024 Income from oth•r trading actlvltl•s 2024 2023 Art sèthon Bar sales Coffee bor salgs I cream 8al88 Hiré Income Subscriptions Wardrobe income Props and fumllurg income Advertising 100 Club Isee note 141 Fundrai&ng and memb&rs' wents oth8r inGome 13 19,690 19 18.355 1,952 2,823 8.441 12,914 16,461 1.134 618 1,060 3.954 1.928 4.383 17,555 11,698 608 670 1,086 3,015 64,134 65,781 Incom• from charitsble actlvliles 2024 2023 OF*f8tton of theatre: Box Offi and sa8n tid(et income 83,692 61.eA)O Exp•ndllure on r¥lslny funds 2024 2023 Bar exFensas Fundrais9 and Mem8, events costs Cofleè bar expertses IG8 cream expÈnsès Warfrobtr gxpenses 10,655 3.127 1,487 2,051 8,307 7.500 1,16S 1,701 81 18.163 18,754 16
TONBRIDGE THEATRE AND ARTS CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JUL Y 2024 Exp•nditum on charltablg actItI•8 Dlract ¢08ts 2024 Support ¢osts 2024 T¢)tsl 2024 Total 2023 Operation of theatre 69.929 31,609 101,538 82,071 Dlrect ¢08ts 2024 2023 PruCtIon extxns8s Pretnis¢$ costs includirwJ insuran Rates Lilljè Theatre Guih EqUi9nt repa and mainten8nc8 Printing Uknlthes 17.994 16.926 191 105 3,597 7.769 23,347 14,305 18.069 3f9 105 593 5,906 15.714 69,29 s3.1 Support cost8 2024 2023 Postagtr Tè18phone internet Compuier $ts Depreciation TT$Nsaction charge8 Legal and professional fees Irrs¢overable VAT Independent examination Olher 745 810 979 2,4f9 11,158 10.877 596 9.674 7.449 3,325 2.251 31,609 29,010 10 Employ•es and ana90M$t C¢nvnltt•è The ch*fity has no employe88 and is staffed ontirely by its members who raeeive no remunerats"on. No members of the Management Comrnlttee rs¢tyvad any remuner8tion during the year. Any èxpenses r8imbursed lo membgrs of the Managèment Committee land close famity membersl were in their cap8ctty as Jen1$ of the charity and not in their cawty as truste88. 17
TONBRIDGE THEATRE AND ARTS CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JUL Y 2024 11 T•ngibl• flx¢d 488Ot$ Flxtur•s, Ilttlngs & equlprnnt Fr•ehold property Totsl Al 1 Auwst 2023 AdditKJns 1,032.755 127.967 17,869 1,160,722 17,869 At 31 Juty 2024 1.032,755 145,836 1,178.591 Oepr•ciation At 1 August 2023 Charg8 forth8 year 11.736 4.064 116,007 7.094 127.743 11.158 At 31 July 2024 15,800 123.101 138,g)1 N•t book value At 31 2024 1,016,955 22.7 1,039.690 At 31 Juty 2023 1.021,019 11,960 1,032.979 12 Dobtors 2024 2023 Prepayrn8nts and accrued ¢(me 100 Club debtor (88e note 141 Olh8r debtors 17,636 22.685 1,060 1,922 1,140 18.776 25,667 18
TONBRIDGE THEATRE AND ARTS CLUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 13 Cr•dltors'. amounts falling due within on• year 2024 2023 Trade Creditors Acciuals and defeThed income VAT pay8bl8 Other crJitOrS 1.382 10.650 1,673 5.863 1,977 8,979 5,204 19.568 17,466 Defwred c(Jmprf$gs.' Income deferred frorn the prèvious year ReaSed to thé statement of fincIal li¥eS Arising during the currènt year 6,105 16,1051 8,005 18,0051 6,105 7,040 6,105 Deferred income indudes amounts received for box officg sales, fundrairj gvents and subriptionS relating lo th8 2024r25 year. 14 11JO Club 2024 2023 Balance sheet at 31 July 2024 Assets Cash at bank and in hand 2,282 Llabiliti•8 Subscriptions prepaid 11.2221 11.2221 Due to Tonbrvjge Theatrè and Arts Club Isee note 121 2024 2023 Incorng and •xpendlturv for the year •nded 31 July 2024 Incomo Subscriptions 2.152 2,135 Expendtur• Prizes Other wensgs { 1,030} 136 { 1,0301 1451 surpIL lor the year (seè note 4) 1,060 15 Related party tran8aCtlon$ The ch¥lty paid for fve safety seNcEs lolalliw £1.298 to EJP Fire Protedion Limited, a company joinlty contrdleEI by tha spouse of a Trustee during the year12023: £Nil}. 19