I CHARITY COMMISSION | FOR ENGIAND AND WALES Trustees, Annual Report forthe period From 01A)412024 To 3110312025 Charity name: Cray Valley War Memorial Hall narity registration numDer: L21)JY Objectives and Activities Summary of the purposes of the charrty as set out in rts goveming document P•r4 1.17 The provision and rna1ntenan of the Village Hall and annexe for use by the inhabttant$ of St Mary Cray and the neighbourhood wthout dislincts'on of rAi+trnA! MI1n• 1¢ nr n•hs¥r nninin49. including use for meetings, lectures and dasses, and for olher foms of recreation and leisure time occupalion. wrth the obJ"ective of improving lrfe for the saKI. ummary OT ine main activities in relation lo those purposes for the public benefrt, in particular, Ihe activities, projects or servi¢e$ identrfied in the accounts. Trusiees are miniiTUi of Ineir responsioiirties for the maintenance of the Hall and for the use of the inhabrtants of Sl Mary Cray and the neIghtUrho0d in the way this is achieved. 1.19 The Hall is Currently in use for the majority of time by fv40 organisations both of whom meet the objectives. The first is 8 nursery providing educatson for young children all of whom are drawn from the neighbourhood. area. The second is a gym which provides faciiriies not available in the immediate vianty. This provides for all age groups. Many users of the gym come from the localrty, induding many vulnerable families. As the Hall is occupied by Ihe above users for most of the time, Trustees agreed to support other organisations in the area that meet the Charrty's objectives. By making small grants. Trustees have been able to extend improving the life of local people. Statement confirning whether the trustees have had ard to the uidan( P¥• 1.18 The Trustees have cOmpld wrth the duty set out in SeCtn 17 of the Chanties Act 2011 and have iven due r ard to ublic
issued by the Charrty Commission on publi¢ benefft benefft guidance published by the Charity Commission. Achievements an(1 peitormance During the year the fl¢)or in the nursery ¥V41 1 41 1 Summary of the main achievements of the charrty. identifying the difference the Charity s work has made to the arcumstances of rts beneliciaries an¢ any Wer benefrts to swety as a whole. ceiling in the gym area as well as day to day maintenance &tivities Pwa 120 small grants have been made to other ', organisations offering sport recreational and leisure aVrt5. Aaalonal Inforniatn (optsonaii You ma choose to indude further statements where relevant about.. Achievements against obiectives set Parn 1.41 A budget forecast is in place to plan major works in line with Dredicted income and expenditure to ensure the longevity of the buiklin Financial Review Review of the chanly's financial posrtion at the end of the penod The finanrjal posrtion of the chanty is good and in line wrth the planned budget Statement explaining the nnlipv Inr hnlflinn rpsp.P4P.S Para 122 The finanoal policy indudes a section on tts rA)vpr Anv 8hnrtfAII in inrrjmp. should existing users withdraw and to provide sufficient money for larger or unex cted ¢osts of maintenan. A sum equal to one yeals anticipated stating why they are held Amount of reserves hekl Pwa 122 Reasons for hokling zero reserves Details of fund materially in deficit Para 122 Not applicable P8ra 124 Not applicable
Explanation of any UnrtaInlieS about the charrty continuing as a going concem P¥a123 There are currently no unrtaIntieS about the charity continuing AOOitsonai inromiatyon iopuonaii You ma choose to indude further statements Whe revant about.. i Trustees review a risk register and have identified the following risks.. 1. No income from users of Ihe premises. The reserves policy will mitbgate this risk A description of the principal risks facino the charitv Porn 1.46 2. Insufficient Trustees. Work is continuing to identfy potential andlor exFertise. Structure, Governance and ManAg•ment Description of chariiy's trusts.. Type of goveming dwment Parn12S Scheme of 10 June 1980 How is the charity constituted? Par• 1.25 Trust Trustee selection method$ including details of any conslrtutional provisions e.g. ele10 to post or name of Pw• 125 4 appointed by London Borough of Bromley 8 apFointed by existing Trustees {¢urrently 1 vacancy>
nv nprsnn nr hNlv pnli11g
to appoint one or more trustees Aoditsonal infombaDon iopnonaii You ma choose to indude further sLqtements where relevant about.. Trustees have the following policies and procedures in place to ensure good governan.. Risk man8aement policy 8nd risk register Financial pol$ Good practice guidelines Roles and responsibilities of Trustees Dedaration of interests Policies and prOdureS adoDted for the induclion and Iraining of trustees
Reference and Administratsve details Charit name Other name the charty. uses Re istered tharti number The Cra val War MerrK)rial Hall 226395 477 l iiK+iyai St Mary Cray Orpington Kent I BR5 4AX affles of tn• chanty trusteos wno man•ge tho cnanty D•t•• rf not lor whol• Tru•t•• n•m• Ollk• {11 any) m• of p•r•on lor body) •ntltl•d Int tru•t•• if an James Bryce Sheila Anderson Treasurer Jacqueline Giles David House Secretary Cllr Yvonne Bear James Cojk Cllr Harry Stranger Phillipa Bild Christopher Pierce Cllr Christopher London Borough of 8romley London Borough of Bromley Chair Re&gned October 2024 10 London Borough of Bromley James Newby Cllr Shaun Slator Appointed July 2024 Appointed September 2024 12 London Borough of Bromley rate trustoes- names ot tne airectors at me aate tne re tlirèetor nam• rtwas a None Name of trustses holdlng tltle to property belonging to the char6ty Trust•• nam• None l)•t• •¢t•d rf Trot for f*t)ol•
Funds held as custodian trustees on behaii ot otners Descnption of the assets None held in this capaijty Name and objects of the r+bboFb+i* +h assets are held and how this falls wtthin the custodian chanty s objects Details of arrangements for sale ¢ustoUy ana segregation of such assets from the chartty's own assets Addltlonal Infomiatlon (optlonal) Namos and addresses of advlsors Ioptlonal Infomiallon) Typo of Name Addrwds ad:'IT•cr None Name of chlef executivo or names of senlor staff m•mb•rs (Optional Inforniatlonl Exemptions from disclosure Reason for non-disdosure of ke rsonnel details None Other o tional information Declarations Tne trust declare tnat iiiey nave approveo" tne trustees report aiK•Ve. Slgned on behalf of th• charlty's trustees Signature(s) Full namels) Poslllon (eg Secretsry, Chalr, etc) iL4)
Cray Valley Memorial Hall Income and expendlture a[nts for tstAprll 2024 to 3tst Marth 2025 Charity Registered Number 226395 2025 Metrobank 2024 Totsl HSBC Total Income Rent Nursery Rent Keddles Gym Bank Interest Total Income 16,042.S6 28.860.LK) 16,042.56 28,860.00 49.12 44,951.68 16,042.56 33,860.00 49.12 49.12 44,902.56 49,902.56 Expenditure Gas (Britlsh G•sl Insurance Rates Professional fees Routine maintenance Grand funding awarded Major workslimprovements plan Bank charges Administration expenses Totsl expendlture 2.380.01 688.62 2.21U.4U 6,324.31 4.122.15 17,728. 2,380.01 688.62 2,21U.4U 6,324.31 4,122.15 17,728.L 2,452.91 581.32 2,820. 3,816.40 5,000.LXI 45,964.00 60. 164.yi 60,859.54 301.16 33,820.65 301.16 33,820.65 Transfers between accounts Incorne less expenditure Opening Balance 11.081.91 132,097.88 49.12 11,131.03 -10.956.98 2.196.07 134.293.95 145,250.93 aosln8 Balance 143.179.79 2,245.19 145,424.98 134,293.95 Note I Note 2 I hese accounts have been prepared on the receipts and payments basis Reserves pollcy. The Trustees have resolved to maintsin reserves of one year's rentsl income against the possibility of the105s of one of the tenants. This to be held in a separate account to the main HSBC accounL Reserves may be increased when Major expenditure is planned in the short term. Iransactions with related parties. During the year Mr David House. a I rustee of the charity, vias reimbursed £478.65 for rnaintenance items purchased, phone calls and postage & diesel Used on behalf of the Memorial Hall. Mrs Sheila Anderson. also a Trustee was reimbursed £70.91 for paper ink, and other item5 used as Treasurer. Note 3 Note 4 The capital value of the Memorial Hall is vested in the Charity Trustees. However the Trustees cannot dispose of the property or enter into any long-term agreement without the permission of the London Borough of Bromley. Accordingly no capitsl value is ascribed in these accounts.
HONORAR Y INDEPENDENT EXAMINEII'S REPORT TO THE TR MEMORIAL HALL STEES OF THE CRAY VAIiEY WAR I report on the accounts of the Trustees of the Cray Valley War Memorial Hall 1.the Trustees-l for the vear ended 31 March 2025. These are attached and have been prepared on the receipts and payments basls. Respectlve responslbllltle5 01 the Tru#ees and the Independent Examlner The Trustees consider that an audit is not required for the year under section 144121 of the Charities Act 2011 1.the Act"), and that an independent examination is needed. As Charity Trustees you are responsible for the preparation of the accounts. It Is my responslblllty to examine the accounts under section 145 of the Act: follow the procedures laid down In the General DirectnS given by the charity Commissioners under sectKn 145151 Ibl of the Act; and state whether partkular matter5 have come to my attentlon Ba$ of Independent Examlnerfs Statement My exarninatitin was carrled out in accordance with the General Dlfectlons glven by the Charlty Commissioners. An examlnation Includes a review of the accountlng records kept by the Trustee5, and a comparison of Llie presenled willi Lhv5e reLords. 11411w in¢ludes LUllSideriilivii u( dny unubudl iLerTIS ur disclosures in the accounts and seeking explanatK>ns frorn the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be requlred in a full audit, and Consequent I do not express an audit oplnlon on the accounts. Independent Examlnerfs Ststement In connectlon wlth my examinatlon, no matters have come to my attention: i) whlch gwe me reasonable cause to believe that In any material respect the requirement$ to keep accountlni records in accordance with section 130 of the Art. or to p pare accounts that accord with the accounting records have not been fft: or 21 to which, In my opinkn, attention should be drawn in order to enable a proper understanding of the accounts to be reached. T J Birse, MA FIA 8 Keswick Road Orpington Kent BR6 OEU 6 June 2025