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2024-09-30-accounts

Trustees’ Annual Report for the period

From 1 Oct 2023 Period start date To 30 Sep 2024 Period end date

Charity name: John Castlehow Toppin Memorial Hall (Skelton Toppin Memorial Hall)

Charity registration number: 222771

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 As a hall or Reading Room and library
for the use and benefit of persons of
both sexes
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 .the hall and premises be used for
purposes of lectures, meetings ,
concerts, balls, dances entertainment
and recreations
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 All trustees are volunteers, we also have
about 17 part time volunteers who
support our monthly Pop UP Pub
fundraisers and new film evenings
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The hall , when built in 1923 was a state
of the art purpose built village hall that
instantly became the community hub for
Skelton, Skelton Parish and surrounds.
It had its own electric generator,
modern motion picture projector, large
dance floor, a stage, modern kitchen
and central heating. The main hall has
now been completely refurbished, the
main south facing roof has 60 PV
panels, the main hall has been insulated
in the floor walls and ceiling, completely
rewired and heated with ceiling
mounted IR heating. It is again a state
of the art, warm, pleasing
meeting/function building for use by the
local community, for functions, stage
productions, dances, meeting, meals a
polling station, as well as a corporate
and wedding venue. It benefits
everyone in the village and surrounding
area and welcomes people of all ages
and abilities. From March of 2024, with
the addition of a 3rd 10K inverter, 3 more
5.8KW batteries and potential for
completion of the Charge My Street,
V2X dual charge point, we will be
realizing our potential to produce as
much electricity as we consume
annually, better store electricity for
more efficient use, provide a much
needed, rural public charge point and
develop a capability to charge our
batteries from modern EVs. This helps
us realise our becoming a Centre of
Resilience for Electricity North West in
time of power outages
and emergencies.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities
against
objectives set		 Para 1.41
Investment performance
against objectives		 Para 1.41 CCLA investment (from previous years)
continues to grow in principle. W h i l e
never being drawn from, it is fully
expected to be at least partially used as
a refurbishment reserve for our planned
follow on phases of complete building
refurbishment. This account also
provides about a quarter of our
traditional annual income.
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 With some additional grant funding and
addition young volunteers to help with
our initial film evening, the trustees
have just put on a very successful
Centenary meal and 1920’s film night for
100 people which recognized, the
founder & benefactor of our charity, the
namesake, the original & follow on
trustees and original and follow on
Committee members, saluting our past
and embolding new future members,
supporters and volunteers.
While we have drawn down much of
our ready reserves to complete this
challenging phase one refurbishment of
the main hall. We retain our CCLA
account and normal finances for a usual
year’s worth of expences. We are
actively seeking new grants for a phase
two refurbishment, which is expected to
encompass the main entrance and the 3
toilets being substantially upgraded.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 With planning to have £20K in reserves,
we are actually down to having
approximately £10K in reserves. The
CCLA account sees us able to continue
with planned refurbishment and the
ready cash reserve provides an
acceptable cushion for unexpected
problems or interruptions of service.
Amount of reserves held Para 1.22
 £10K
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 none

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted

A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed,royal charter)		 Para 1.25 Original Trust deed from 11 Sept 1923
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated, PROPRIETOR: THE
OFFICIAL CUSTODIAN FOR CHARITIES
on behalf of the trustees of The John
Castlehow Toppin Memorial Hall,
Skelton, Penrith CA11 9TE.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The committee shall be elected annually
at the annual members meeting by show
of hands or ballot. The chair shall be
elected by the members of the
committee at the same annual members
meeting.
New or additional trustees may be
appointed or co-opted by the trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Trustees induction pack
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charityname John Castlehow Toppin Memorial Hall
Other name the charityuses (Skelton Toppin Memorial Hall)
Registered charitynumber 222771
Charity’s principal address C/O Bob Provoncha
Physical address: Skelton
Pinecroft
CA11 9TE
Skelton
CA11 9SE

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Robert Towers Chair Wholeyear
James Murdock Vice Chair Wholeyear
William Pearson Managing/Safety Wholeyear
Christine Sealby Managing Wholeyear
John Potter Managing Wholeyear
Robert Provoncha Secretary/interim
Treasurer		 Whole year
(total 6 trustees)

– Corporate trustees names of the directors at the date the report was approved Director name none

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for wholeyear
none
Funds held as custodian trustees on behalf of others Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity		 none
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 n/a
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name
Address		 Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

none

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on

behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Robert Towers Robert Provoncha
Chair Secretary/Co-treasurer
12 July 2025
John Castlehow Toppin Memorial Hall John Castlehow Toppin Memorial Hall John Castlehow Toppin Memorial Hall John Castlehow Toppin Memorial Hall John Castlehow Toppin Memorial Hall 222771 10/03/2025
Last year
to the
nearest £
2,939
192
6,013
93,565
-
40,000
-
2,746
-
551
146,006
-
-
-
350
2,564
84,552
-
-
1,028
349
326
13
281
581
2,491
229
1,049
306
94,119
-
-
-
CC16a
146,006
94,119
51,887
-
86,452
138,339
Receipts and payments accounts
For the period
from		 01-Oct-23 To 30-Sep-24
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the
nearest £		 Restricted
funds
to the
nearest £
-
-
-
90,991
-
-
-		 Endowment
funds
to the nearest
£		 Total funds
to the
nearest £
Hall Hire,events and subscriptions 1,778 - - 1,778 2,939
Donations 1,582 - - 1,582 192
Fundraising 4,472 - - 4,472 6,013
Village hall developmentgrants - 90,991 - 90,991 93,565
Other Grants - - - - -
Loan - - - - 40,000
Bank interest - - - - -
Investment income 2,791 - - 2,791 2,746
Recyclingcredits 117 - - 117 -
Sundries 600 - - 600 551
Sub total(Gross income for AR) 11,340 90,991 - 102,331 146,006
A2 Asset and investment sales, (see
**table). **
- - - -
- - - -
Sub total
-		 - - -
Total receipts
A3 Payments
11,340 - 102,331 146,006
Exercise tuition and trainingfees - - - 350
Fundraisingexpenses 6,920 - 6,920 2,564
Village hall development costs 5,650 - 165,929 84,552
Loan -capital 40,000 - 40,000 -
Loan - interest 1,778 - 1,778 -
Cleaning 1,209 - 1,209 1,028
Licenses 424 - 424 349
Internet 379 - 379 326
Printing, postage and stationery - - - 13
Water rates 202 - 202 281
Maintenance/grounds 1,714 - 1,714 581
Insurance 2,030 - 2,030 2,491
Electric 330 - 330 229
Oil 621 - 621 1,049
Other legal and sundries - - - 306
Sub total
61,257		 - 221,535 94,119
A4 Asset and investment purchases,
(see table)
- - - - -
- - - - -
Sub total
-		 - - - -
unts (SS)
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 160,278
-
69,287
60,274
9,013
61,257 - 221,535 94,119
-
49,917		 -
69,287		 - -
119,204		 51,887
-
60,274		 60,274 - - -
129,326 9,013 - 138,339 86,452
19,135 -
0		 - 19,135 138,339
1

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s
own use
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees		 Details
Total cash funds
(agree balances with receipts
Details
Details
BuildingSociety
Electricityaccount		 Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
19,135
-		 -
0
-
-		 -
-
-
19,135 -
0		 -
OK OK OK
Unrestricted
funds
~~to nearest £~~		 Restricted
funds
~~to nearest £~~		 Endowment
funds
~~to nearest £~~

-
-
-
-
-
-
923
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs		 Cost
(optional)		 Current
value
(optional)
COIF Charities Ethical
Investment Fund - Income
Units		 Endowment -
98,647
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost
(optional)		 Current
value
(optional)
-
-
- -
- -
- -
- -
- -
- -
- -
- -
Details Fund to which
liability relates		 Amount due
(optional)		 When due
(optional)
Contractor's retention
Refurbishment
5,120
05-May-25
-
-
-
-
Signature Print Name
Date of
approval
10-Mar-25
10-Mar-25
Mr R Towers - Chairman
Mr R Provoncha - Co-Treasurer

CCXX R2 accounts (SS)

10/03/2025

2

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Exarniner's Report Report to the trusteesl members of 40Hf4 QASf L£F¥oW fopeipj MEW(iI AL LL Charity no (rf any) On ac¢ounts for the year ended 20 SEpfcMfaE(1 2C)Z+ 112771 Set out on pages I repwt to the trustees on my examination of the charity (Ihe TTusf) for the year ended 30 /tsq Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the aCc￿nts in aCCordar￿e wtth the requirements of Ihe Charities Act 2011 ("the Act-). Cc￿jnts of the above I rep(Kt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examinats'on, I have follthved the ap￿IcatIe Directions gwen by the Charity Commission under section 145(5)(b) of the ACL I have completed my examination. I confirm that no material matters have come lo my attentK)n { "l in connection with the examination which gives me cause to bdieve that in, any material Independent examinerfs statement accounting records were rK)t kept in accordance wf(h section 130 of the Act the accounts do wt accord with the accounting records I have no concems and have cThne acro&s no other matters in connection with the examination to which attention should be drawn in order to enable a oper urKlerstanding of the accounts to be reached. . Please delete Ihe words in the brackets rflhey do not apply. Signed: Name: fiotyj Relevant professional qualification{s) or body lif any)- Address: -f￿aLF bJQO OPf¥-L OES Section B Disclosure Only complete if the examiner needs to highloht matters of concern (see CC32, Inde￿ndent examinalion of charity accounts.. directK)ns and guidance for examiners). IER October 2018

Give here brief details of any items that the examiner wishe5 to dlsclose. IER October 2018