## **Trustees’ Annual Report for the period** **From 1 Oct 2023 Period start date To 30 Sep 2024 Period end date** **Charity name: John Castlehow Toppin Memorial Hall (Skelton Toppin Memorial Hall)** ## **Charity registration number: 222771** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**As a hall or Reading Room and library**
**for the use and benefit of persons of**
**both sexes**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**.the hall and premises be used for**
**purposes of lectures, meetings ,**
**concerts, balls, dances entertainment**
**and recreations**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**All trustees are volunteers, we also have**
**about 17 part time volunteers who**
**support our monthly Pop UP Pub**
**fundraisers and new film evenings**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The hall , when built in 1923 was a state**
**of the art purpose built village hall that**
**instantly became the community hub for**
**Skelton, Skelton Parish and surrounds.**
**It had its own electric generator,**
**modern motion picture projector, large**
**dance floor, a stage, modern kitchen**
**and central heating. The main hall has**
**now been completely refurbished, the**
**main south facing roof has 60 PV**
**panels, the main hall has been insulated**
**in the floor walls and ceiling, completely**
**rewired and heated with ceiling**
**mounted IR heating. It is again a state**
**of the art, warm, pleasing**
**meeting/function building for use by the**
**local community, for functions, stage**
**productions, dances, meeting, meals a**
**polling station, as well as a corporate**
**and wedding venue. It benefits**
**everyone in the village and surrounding**
**area and welcomes people of all ages**
**and abilities. From March of 2024, with**
**the addition of a 3rd 10K inverter, 3 more**
**5.8KW batteries and potential for**
**completion of the Charge My Street,**
**V2X dual charge point, we will be**
**realizing our potential to produce as**
**much electricity as we consume**
**annually, better store electricity for**
**more efficient use, provide a much**
**needed, rural public charge point and**
**develop a capability to charge our**
**batteries from modern EVs. This helps**
**us realise our becoming a Centre of**
**Resilience for Electricity North West in**
**time of power outages**
**and emergencies.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41| |---|---| |Performance of fundraising
activities
against
objectives set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|**CCLA investment (from previous years)**
**continues to grow in principle. W h i l e**
**never being drawn from, it is fully**
**expected to be at least partially used as**
**a refurbishment reserve for our planned**
**follow on phases of complete building**
**refurbishment. This account also**
**provides about a quarter of our**
**traditional annual income.**| |||| |||| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**With some additional grant funding and**
**addition young volunteers to help with**
**our initial film evening, the trustees**
**have just put on a very successful**
**Centenary meal and 1920’s film night for**
**100 people which recognized, the**
**founder & benefactor of our charity, the**
**namesake, the original & follow on**
**trustees and original and follow on**
**Committee members, saluting our past**
**and embolding new future members,**
**supporters and volunteers.**
**While we have drawn down much of**
**our ready reserves to complete this**
**challenging phase one refurbishment of**
**the main hall. We retain our CCLA**
**account and normal finances for a usual**
**year’s worth of expences. We are**
**actively seeking new grants for a phase**
**two refurbishment, which is expected to**
**encompass the main entrance and the 3**
**toilets being substantially upgraded.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**With planning to have £20K in reserves,**
**we are actually down to having**
**approximately £10K in reserves. The**
**CCLA account sees us able to continue**
**with planned refurbishment and the**
**ready cash reserve provides an**
**acceptable cushion for unexpected**
**problems or interruptions of service.**| |Amount of reserves held|Para 1.22
|£10K| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**none**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted |A description of the principal
risks facing the charity|Para 1.46|| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|**Original Trust deed from 11 Sept 1923**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated, PROPRIETOR: THE**
**OFFICIAL CUSTODIAN FOR CHARITIES**
**on behalf of the trustees of The John**
**Castlehow Toppin Memorial Hall,**
**Skelton, Penrith CA11 9TE.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The committee shall be elected annually**
**at the annual members meeting by show**
**of hands or ballot. The chair shall be**
**elected by the members of the**
**committee at the same annual members**
**meeting.**
**New or additional trustees may be**
**appointed or co-opted by the trustees**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Trustees induction pack**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|John Castlehow Toppin Memorial Hall| |---|---| |Other name the charityuses|(Skelton Toppin Memorial Hall)| |Registered charitynumber|222771| |Charity’s principal address|C/O Bob Provoncha
Physical address: Skelton
Pinecroft
CA11 9TE
Skelton
CA11 9SE| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Robert Towers|Chair|Wholeyear|| ||James Murdock|Vice Chair|Wholeyear|| ||William Pearson|Managing/Safety|Wholeyear|| ||Christine Sealby|Managing|Wholeyear|| ||John Potter|Managing|Wholeyear|| ||Robert Provoncha|Secretary/interim
Treasurer|Whole year|| ||(total 6 trustees)|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name none** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |**none**||| |||| |||| |||| |||| |||| |**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**| |---|---| |Description of the assets
held in this capacity|none| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **none** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on** **behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Robert Towers|Robert Provoncha| ||Chair|Secretary/Co-treasurer| ||12 July 2025|| ||**John Castlehow Toppin Memorial Hall**|**John Castlehow Toppin Memorial Hall**|**John Castlehow Toppin Memorial Hall**|**John Castlehow Toppin Memorial Hall**|**John Castlehow Toppin Memorial Hall**|**222771**|10/03/2025
**Last year**
**to the**
**nearest £**
**2,939**
**192**
**6,013**
**93,565**
**-**
**40,000**
**-**
**2,746**
**-**
**551**
**146,006**
**-**
**-**
**-**
**350**
**2,564**
**84,552**
**-**
**-**
**1,028**
**349**
**326**
**13**
**281**
**581**
**2,491**
**229**
**1,049**
**306**
**94,119**
**-**
**-**
**-**
**CC16a**
**146,006**
**94,119**
**51,887**
**-**
**86,452**
**138,339**| |---|---|---|---|---|---|---|---| ||||**Receipts and payments accounts**||||| ||**For the period**
**from**||01-Oct-23||**To**|30-Sep-24|| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the**
**nearest £**||**Restricted**
**funds**
**to the**
**nearest £**
**-**
**-**
**-**
**90,991**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest**
**£**|**Total funds**
**to the**
**nearest £**|| |Hall Hire,events and subscriptions|**1,778**||**-**||**-**|**1,778**|**2,939**| |Donations|**1,582**||**-**||**-**|**1,582**|**192**| |Fundraising|**4,472**||**-**||**-**|**4,472**|**6,013**| |Village hall developmentgrants|**-**||**90,991**||**-**|**90,991**|**93,565**| |Other Grants|**-**||**-**||**-**|**-**|**-**| |Loan|**-**||**-**||**-**|**-**|**40,000**| |Bank interest|**-**||**-**||**-**|**-**|**-**| |Investment income|**2,791**||**-**||**-**|**2,791**|**2,746**| |Recyclingcredits|**117**||**-**||**-**|**117**|**-**| |Sundries|**600**||**-**||**-**|**600**|**551**| ||||||||| |**_Sub total_**_(Gross income for AR)_|**11,340**||**90,991**||**-**|**102,331**|**146,006**| |**A2 Asset and investment sales, (see**
**table). **|||||||| ||**-**||||**-**|**-**|**-**| ||**-**||||**-**|**-**|**-**| |**_Sub total_**|
**-**||||**-**|**-**|**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||**11,340**||||**-**|**102,331**|**146,006**| ||||||||| |Exercise tuition and trainingfees|**-**||||**-**|**-**|**350**| |Fundraisingexpenses|**6,920**||||**-**|**6,920**|**2,564**| |Village hall development costs|**5,650**||||**-**|**165,929**|**84,552**| |Loan -capital|**40,000**||||**-**|**40,000**|**-**| |Loan - interest|**1,778**||||**-**|**1,778**|**-**| |Cleaning|**1,209**||||**-**|**1,209**|**1,028**| |Licenses|**424**||||**-**|**424**|**349**| |Internet|**379**||||**-**|**379**|**326**| |Printing, postage and stationery|**-**||||**-**|**-**|**13**| |Water rates|**202**||||**-**|**202**|**281**| |Maintenance/grounds|**1,714**||||**-**|**1,714**|**581**| |Insurance|**2,030**||||**-**|**2,030**|**2,491**| |Electric|**330**||||**-**|**330**|**229**| |Oil|**621**||||**-**|**621**|**1,049**| |Other legal and sundries|**-**||||**-**|**-**|**306**| |**_Sub total_**|
**61,257**||||**-**|**221,535**|**94,119**| ||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||| ||**-**||**-**||**-**|**-**|**-**| ||**-**||**-**||**-**|**-**|**-**| |**_Sub total_**|
**-**||**-**||**-**|**-**|**-**| |unts (SS)
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||**160,278**
**-**
**69,287**
**60,274**
**9,013**||||| ||**61,257**||||**-**|**221,535**|**94,119**| ||||||||| ||**-**
**49,917**||**-**
**69,287**||**-**|**-**
**119,204**|**51,887**| ||**-**
**60,274**||**60,274**||**-**|**-**|**-**| ||**129,326**||**9,013**||**-**|**138,339**|**86,452**| ||**19,135**||**-**
**0**||**-**|**19,135**|**138,339**| ||||1||||| CCXX R1 accounts (SS) ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**_Total cash funds_**
(agree balances with receipts
**Details**
**Details**
BuildingSociety
Electricityaccount|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**19,135**
**-**|**-**
**0**
**-**
**-**|**-**| |||||**-**| |||||**-**| |||**19,135**|**-**
**0**|**-**| |||OK|OK|OK| |||**Unrestricted**
**funds**
~~**to nearest £**~~|**Restricted**
**funds**
~~**to nearest £**~~|**Endowment**
**funds**
~~**to nearest £**~~| |||
**-**
**-**
**-**
**-**
**-**
**-**|
**923**
**-**
**-**
**-**
**-**
**-**|
**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||**Fund to which**
**asset belongs**|**Cost**
**(optional)**|**Current**
**value**
**(optional)**| ||COIF Charities Ethical
Investment Fund - Income
Units|**Endowment**|**-**|
**98,647**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|**Fund to which**
**asset belongs**|**Cost**
**(optional)**|**Current**
**value**
**(optional)**| ||||**-**|
**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**| ||Contractor's retention|
Refurbishment|
**5,120**|
05-May-25| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||Signature|Print Name||| |||||Date of
approval
10-Mar-25
10-Mar-25| |||Mr R Towers - Chairman||| |||Mr R Provoncha - Co-Treasurer||| CCXX R2 accounts (SS) 10/03/2025 2 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Exarniner's Report Report to the trusteesl members of 40Hf4 QASf L£F¥oW fopeipj MEW(iI AL LL Charity no (rf any) On ac¢ounts for the year ended 20 SEpfcMfaE(1 2C)Z+ 112771 Set out on pages I repwt to the trustees on my examination of the charity (Ihe TTusf) for the year ended 30 /tsq Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the aCc￿nts in aCCordar￿e wtth the requirements of Ihe Charities Act 2011 ("the Act-). Cc￿jnts of the above I rep(Kt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examinats'on, I have follthved the ap￿IcatIe Directions gwen by the Charity Commission under section 145(5)(b) of the ACL I have completed my examination. I confirm that no material matters have come lo my attentK)n { "l in connection with the examination which gives me cause to bdieve that in, any material Independent examinerfs statement accounting records were rK)t kept in accordance wf(h section 130 of the Act the accounts do wt accord with the accounting records I have no concems and have cThne acro&s no other matters in connection with the examination to which attention should be drawn in order to enable a oper urKlerstanding of the accounts to be reached. . Please delete Ihe words in the brackets rflhey do not apply. Signed: Name: fiotyj Relevant professional qualification{s) or body lif any)- Address: -f￿aLF bJQO OPf¥-L OES Section B Disclosure Only complete if the examiner needs to highloht matters of concern (see CC32, Inde￿ndent examinalion of charity accounts.. directK)ns and guidance for examiners). IER October 2018 Give here brief details of any items that the examiner wishe5 to dlsclose. IER October 2018