Trustees’ Annual Report for the period
From 1 Oct 2022 Period start date To 30 Sep 2023 Period end date
Charity name: John Castlehow Toppin Memorial Hall (Skelton Toppin Memorial Hall)
Charity registration number: 222771
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | As a hall or Reading Room and library for the use and benefit of persons of both sexes |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall and premises be used for purposes of lectures, meetings, concerts, balls, dances entertainment and recreations. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | All trustees are volunteers, we also have about 14 part time volunteers who support our monthly Pop UP Pub fundraiser |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The hall when built in 1923 was a state of the art, purpose built, village hall that instantly became the community hub for Skelton, Skelton Parish and surrounds. It had electricity (its own generator), modern motion picture projector, large dance floor, a stage, modern kitchen and central heating. The main hall has now been completely refurbished, the main south facing roof has 60 PV panels, the main hall has been insulated in the floor walls and ceiling, completely rewired and heated with ceiling mounted IR heating. It is again a state of the art, warm, pleasing meeting/function building for use and hire by local organisations, the village primary school etc, for functions, stage productions, dances, meeting, meals and as a polling station. It benefits everyone in the village and surrounding area and welcomes people of all ages and abilities. It’s expected to produce as much electricity as it uses annually, helping the country on its path to reducing fossil fuel and becoming more carbon neutral. It is also a designated centre of resilience for Electricity North West in time of power outages and emergencies. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | CCLA investment (from previous years) continues to grow in principle. It has never been drawn from. It is now considered our “refurbishment” reserve to chip away at for this and subsequent refurbishment phases if necessary. |
This interest also provides about a quarter of our traditional annual income. Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are 3 months into our phase one major refurbishment of the main hall. We have 6 different grants for this phase plus up to £60K of our own funds. Our architect is overseeing the project issuing monthly updates. Our builder’s workmanship seems of a very high standard. Progress seems on course. Our finances should leave us above our reserves at the end with an updated thermally efficient, redecorated and eco -friendly main hall, to attract more future income. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To keep 2 years of normal expenditure in our current account |
| Amount of reservesheld | Para 1.22 | £20, 000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | none |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Original Trust deed from 11 Sept 1923 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated, PROPRIETOR: THE OFFICIAL CUSTODIAN FOR CHARITIES on behalf of the trustees of The John Castlehow Toppin Memorial Hall, Skelton, Penrith CA119TE. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The committee shall be elected annually at the annual members meeting by show of hands or ballot. The chair shall be elected by the members of the committee at the same annual members meeting. New or additional trustees may be appointed or co-opted by the trustees |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees induction pack |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | John Castlehow Toppin Memorial Hall |
|---|---|
| Other name the charity uses | (Skelton Toppin Memorial Hall) |
| Registered charity number | 222771 |
| Charity’s principal address | C/O Bob Provoncha Physical address: Skelton Pinecroft CA11 9TE Skelton CA11 9SE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Robert Towers | Chair | Wholeyear | ||
| James Murdock | Vice Chair | Wholeyear | ||
| William Pearson | Managing/Safety | Wholeyear | ||
| Christine Sealby | Managing | Wholeyear | ||
| John Potter | Managing | Wholeyear | ||
| Robert Provoncha | Secretary interim Treasurer |
Whole year 19 Jul 2023-30 Sep2023 |
||
| Jennifer Grierson | Managing | 1Oct 2022- 13 Nov 2022 | ||
| Nicola Higgins | Managing | 1 Oct 2022 -16 Jan 2023 | ||
| Stuart Rolfe | Treasurer | 1 Oct 2022 – 18 Jul 2023 | ||
| -------------------------- | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name none
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| none | ||
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
none
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Robert Towers | Robert Provoncha | |
Chair |
Secretary/Co-treasurer | |
| 25 July 2024 | ||
| 25 July 2024 |
Skelton Toppin Memorial Hall
Receipts and Payments for the year ended 30 September 2023
| 2022-23 RECEIPTS Hall Hire Subscriptons Tai Chi Events Interest Fundraising Donatons Recycling Sundry income Investment income Village Hall Development grants Other grant EDC COVID-19 grants ACRE loan Total PAYMENTS Cleaning Internet/Licences/Website/PPS Water rates Maintenance/Grounds Insurance Electric Oil Exercise tuiton and training fees Other legal and sundries Village Hall development costs Fundraising expenses Total Excess receipts over payments Increase in CCLA-COIF investment value Assets as of 30 September 2022 Assets as of 30 September 2023 Summary of assets as at 30 September 2023 Pety cash Cumberland building society Barclays current account CCLA-COIF investment |
2021-22 RECEIPTS 2,138.75 Hall Hire 800.00 Subscriptons 0.00 Events 0.00 Interest 6,013.06 Fundraising 192.00 Donatons 0.00 Recycling 551.03 Sundry income 2,746.15 Investment income 93,564.92 Village Hall Development grant 0.00 Other grant 0.00 EDC COVID-19 grants 40,000.00 ACRE loan 146,005.91 Total PAYMENTS 1,027.80 Cleaning 687.53 Internet/Licences/Website/PPS 281.16 Water rates 580.73 Maintenance/Grounds 2,491.01 Insurance 228.73 Electric 1,049.21 Oil 350.00 Exercise tuiton and training fees 305.79 Other legal and sundries 84,552.41 Village Hall development costs 2,564.19 Fundraising expenses 94,118.56 Total 51,887.35 Excess payments over receipts 1,164.16 Decrease in CCLA-COIF investment value 174,363.68 Assets as of 30 September 2021 227,415.19 Assets as of 30 September 2022 Summary of assets as at 30 September 2022 0.00 Pety cash 138,339.34 Cumberland building society 0.00 Barclays current account 89,075.85 CCLA-COIF investment 227,415.19 |
4,333.75 0.00 1,060.50 113.13 1,768.74 0.00 330.31 2,818.50 2,704.68 22,824.00 1,156.00 2,667.00 0.00 |
|---|---|---|
| 39,776.61 1,197.50 1,046.70 220.88 1,634.07 1,492.93 620.89 1,040.61 1,025.00 145.40 74,848.20 1,078.26 |
||
| 84,350.44 -44,573.83 -6,525.68 225,463.19 174,363.68 5.00 80,922.83 5,524.16 87,911.69 |
||
| 174,363.68 |
Skelton Toppin Memorial Hall
Supporting schedules to the receipts and payments account
Year ended 30 September 2023
Receipts analysis
| Cleaning Hall cleaning Window cleaning |
£ 928.80 99.00 |
|---|---|
| 1,027.80 |
| Maintenance/Grounds Repairs and maintenance Gardening |
£ 344.73 236.00 |
|---|---|
| 580.73 |
Fundraising
| Fundraising FFC Singer Rafe tckets Other |
£ 1,993.40 500.00 29.04 41.75 |
|---|---|
| 2,564.19 |
Legal/Sundries
| Legal/Sundries Legal and professional Sundries - gif vouchers Write of pety cash |
£ 0.00 305.79 0.00 |
|---|---|
| 305.79 |
Payments analysis
| Fundraising analysis Monthly pub Event door takings Rafe etc Sundry income Sale of 2nd hand goods Other |
£ 3,770.84 1,531.22 711.00 |
|---|---|
| 6,013.06 | |
| £ 355.00 196.03 |
|
| 551.03 |
| Internet/Licences/Website Licenses Internet PPS |
£ 349.20 326.33 12.00 |
|---|---|
| 687.53 |
| Village Hall Development costs Refurbishment works Legal and professional costs |
£ 81,025.61 3,526.80 |
|---|---|
| 84,552.41 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees JO cfts( foPPiN) frl(Mo(ii A L F¥R IL Charity no (if any) 121771 On accounts forthe year ended 30 5FpfÉH(3E(L 2csZ3 Set out on pages ONC Iw8mber 10 I1le the paye numjefs of 8ddiliDnal ihee151 I report to the trustees on my examination of the chanty {"the Trusf) for the year ended301 C4 ccounts of the above Responsibilities and basis of report As the charivs trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 (Ihe A(a"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out My examination, I have followed all the applicable Directions given by the Charity Commission under section 145(51{bl of the Act. Independent examinerfs statement appl. Delete I l rfnot applKable. I have completed my eXaminatn. I confimi that no material matters have come to my attention in connection with the examination4ethef4 dIsGlo") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Acl,. or the accnunts did not accord wilh the accounting records.. or the accounts did not comply with Ihe applicable requiremenls conMIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and faif view which is not a matter considered as part of an independent examination. I have no concerns and have come auoss no other matters in connection with the examination to which attention should be drawn in this report IA order to enable a proper understanding of Ihe acLounts to be reached. . Please delete the WolS in the brackets rfthey do not apply. Signed: Date: /ioz Name: CHQQLES tl¢JCoLI Relevant professional qualification{s) or body Aff IER Oct 2018
lif any): Address: sfk I vAfoN) PEra(ii<r c)ES Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32. Independenl examination of Chariiy accounts.. directions and guidan for examinersl- Give here brief details of any items thatthe examinerwishes to disclosè. IER Oct 2018