## **Trustees’ Annual Report for the period** **From 1 Oct 2022 Period start date To 30 Sep 2023 Period end date** **Charity name: John Castlehow Toppin Memorial Hall (Skelton Toppin Memorial Hall)** ## **Charity registration number: 222771** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**As a hall or Reading Room and library**
**for the use and benefit of persons of**
**both sexes**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The hall and premises be used for**
**purposes of lectures, meetings,**
**concerts, balls, dances entertainment**
**and recreations.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**All trustees are volunteers, we also have**
**about 14 part time volunteers who**
**support our monthly Pop UP Pub**
**fundraiser**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The hall when built in 1923 was a state**
**of the art, purpose built, village hall that**
**instantly became the community hub for**
**Skelton, Skelton Parish and surrounds.**
**It had electricity (its own generator),**
**modern motion picture projector, large**
**dance floor, a stage, modern kitchen**
**and central heating. The main hall has**
**now been completely refurbished, the**
**main south facing roof has 60 PV**
**panels, the main hall has been insulated**
**in the floor walls and ceiling, completely**
**rewired and heated with ceiling mounted**
**IR heating. It is again a state of the art,**
**warm, pleasing meeting/function**
**building for use and hire by local**
**organisations, the village primary**
**school etc, for functions, stage**
**productions, dances, meeting, meals**
**and as a polling station. It benefits**
**everyone in the village and surrounding**
**area and welcomes people of all ages**
**and abilities. It’s expected to produce**
**as much electricity as it uses annually,**
**helping the country on its path to**
**reducing fossil fuel and becoming more**
**carbon neutral. It is also a designated**
**centre of resilience for Electricity North**
**West in time of power outages and**
**emergencies.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|**CCLA investment (from previous years)**
**continues to grow in principle. It has**
**never been drawn from. It is now**
**considered our “refurbishment” reserve**
**to chip away at for this and subsequent**
**refurbishment phases if necessary.**| **This interest also provides about a quarter of our traditional annual income.** Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We are 3 months into our phase one**
**major refurbishment of the main hall.**
**We have 6 different grants for this phase**
**plus up to £60K of our own funds. Our**
**architect is overseeing the project**
**issuing monthly updates. Our builder’s**
**workmanship seems of a very high**
**standard. Progress seems on course.**
**Our finances should leave us above our**
**reserves at the end with an updated**
**thermally efficient, redecorated and eco**
**-friendly main hall, to attract more future**
**income.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**To keep 2 years of normal expenditure**
**in our current account**| |Amount of reservesheld|Para 1.22|**£20, 000**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**none**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Original Trust deed from 11 Sept 1923**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated, PROPRIETOR: THE**
**OFFICIAL CUSTODIAN FOR CHARITIES**
**on behalf of the trustees of The John**
**Castlehow Toppin Memorial Hall,**
**Skelton, Penrith CA119TE.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The committee shall be elected annually**
**at the annual members meeting by show**
**of hands or ballot. The chair shall be**
**elected by the members of the**
**committee at the same annual members**
**meeting.**
**New or additional trustees may be**
**appointed or co-opted by the trustees**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Trustees induction pack**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|John Castlehow Toppin Memorial Hall| |---|---| |Other name the charity uses|(Skelton Toppin Memorial Hall)| |Registered charity number|222771| |Charity’s principal address|C/O Bob Provoncha Physical address: Skelton
Pinecroft CA11 9TE
Skelton
CA11 9SE| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Robert Towers|Chair|Wholeyear|| ||James Murdock|Vice Chair|Wholeyear|| ||William Pearson|Managing/Safety|Wholeyear|| ||Christine Sealby|Managing|Wholeyear|| ||John Potter|Managing|Wholeyear|| ||Robert Provoncha|Secretary
interim Treasurer|Whole year
19 Jul 2023-30 Sep2023|| ||Jennifer Grierson|Managing|1Oct 2022- 13 Nov 2022|| ||Nicola Higgins|Managing|1 Oct 2022 -16 Jan 2023|| ||Stuart Rolfe|Treasurer|1 Oct 2022 – 18 Jul 2023|| ||--------------------------|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name none** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**none**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **none** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Robert Towers|Robert Provoncha| ||

Chair|Secretary/Co-treasurer| ||25 July 2024|| ||25 July 2024|| ## **Skelton Toppin Memorial Hall** ## **Receipts and Payments for the year ended 30 September 2023** |**2022-23**
**RECEIPTS**
Hall Hire
Subscriptons Tai Chi
Events
Interest
Fundraising
Donatons
Recycling
Sundry income
Investment income
Village Hall Development grants
Other grant
EDC COVID-19 grants
ACRE loan
Total
**PAYMENTS**
Cleaning
Internet/Licences/Website/PPS
Water rates
Maintenance/Grounds
Insurance
Electric
Oil
Exercise tuiton and training fees
Other legal and sundries
Village Hall development costs
Fundraising expenses
Total
Excess receipts over payments
Increase in CCLA-COIF investment value
Assets as of 30 September 2022
Assets as of 30 September 2023
**Summary of assets as at 30 September 2023**
Pety cash
Cumberland building society
Barclays current account
CCLA-COIF investment|**2021-22**
**RECEIPTS**
2,138.75
Hall Hire
800.00
Subscriptons
0.00
Events
0.00
Interest
6,013.06
Fundraising
192.00
Donatons
0.00
Recycling
551.03
Sundry income
2,746.15
Investment income
93,564.92
Village Hall Development grant
0.00
Other grant
0.00
EDC COVID-19 grants
40,000.00
ACRE loan
146,005.91
Total
**PAYMENTS**
1,027.80
Cleaning
687.53
Internet/Licences/Website/PPS
281.16
Water rates
580.73
Maintenance/Grounds
2,491.01
Insurance
228.73
Electric
1,049.21
Oil
350.00
Exercise tuiton and training fees
305.79
Other legal and sundries
84,552.41
Village Hall development costs
2,564.19
Fundraising expenses
94,118.56
Total
51,887.35
Excess payments over receipts
1,164.16
Decrease in CCLA-COIF investment value
174,363.68
Assets as of 30 September 2021
227,415.19
Assets as of 30 September 2022
**Summary of assets as at 30 September 2022**
0.00
Pety cash
138,339.34
Cumberland building society
0.00
Barclays current account
89,075.85
CCLA-COIF investment
227,415.19|4,333.75
0.00
1,060.50
113.13
1,768.74
0.00
330.31
2,818.50
2,704.68
22,824.00
1,156.00
2,667.00
0.00| |---|---|---| |||39,776.61
1,197.50
1,046.70
220.88
1,634.07
1,492.93
620.89
1,040.61
1,025.00
145.40
74,848.20
1,078.26| |||84,350.44
-44,573.83
-6,525.68
225,463.19
174,363.68
5.00
80,922.83
5,524.16
87,911.69| |||174,363.68| ## **Skelton Toppin Memorial Hall** ## **Supporting schedules to the receipts and payments account** ## **Year ended 30 September 2023** ## **Receipts analysis** |**Cleaning**
Hall cleaning
Window cleaning|£
928.80
99.00| |---|---| ||1,027.80| |**Maintenance/Grounds**
Repairs and maintenance
Gardening|£
344.73
236.00| |---|---| ||580.73| ## **Fundraising** |**Fundraising**
FFC
Singer
Rafe tckets
Other|£
1,993.40
500.00
29.04
41.75| |---|---| ||2,564.19| ## **Legal/Sundries** |**Legal/Sundries**
Legal and professional
Sundries - gif vouchers
Write of pety cash|£
0.00
305.79
0.00| |---|---| ||305.79| ## **Payments analysis** |**Fundraising analysis**
Monthly pub
Event door takings
Rafe etc
**Sundry income**
Sale of 2nd hand goods
Other|£
3,770.84
1,531.22
711.00| |---|---| ||6,013.06| ||£
355.00
196.03| ||551.03| |**Internet/Licences/Website**
Licenses
Internet
PPS|£
349.20
326.33
12.00| |---|---| ||687.53| |**Village Hall Development costs**
Refurbishment works
Legal and professional costs|£
81,025.61
3,526.80| |---|---| ||84,552.41| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees JO cfts(￿￿ foPPiN) frl(Mo(ii A L F¥R IL Charity no (if any) 121771 On accounts forthe year ended 30 5FpfÉH(3E(L 2csZ3 Set out on pages ONC Iw8mber 10 I￿1￿le the paye numjefs of 8ddiliDnal ihee151 I report to the trustees on my examination of the chanty {"the Trusf) for the year ended301 C4 ccounts of the above Responsibilities and basis of report As the charivs trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 (Ihe A(a"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out My examination, I have followed all the applicable Directions given by the Charity Commission under section 145(51{bl of the Act. Independent examinerfs statement appl￿￿￿￿. Delete I l rfnot applKable. I have completed my eXaminat￿n. I confimi that no material matters have come to my attention in connection with the examination4ethef4 dIsGlo*￿") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Acl,. or the accnunts did not accord wilh the accounting records.. or the accounts did not comply with Ihe applicable requiremenls con￿MIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and faif view which is not a matter considered as part of an independent examination. I have no concerns and have come auoss no other matters in connection with the examination to which attention should be drawn in this report IA order to enable a proper understanding of Ihe acLounts to be reached. . Please delete the Wo￿lS in the brackets rfthey do not apply. Signed: Date: /ioz Name: CHQQLES tl¢*JCoLI Relevant professional qualification{s) or body Aff IER Oct 2018 lif any): Address: sfk I vAfoN) PEra(ii