Trustees’ Annual Report for the period
From: 1 Oct 2019 Period start date To: 30 Sept 2020 Period end date Charity name: John Castlehow Toppin Memorial Hall
Charity registration number: 222771
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | “for the use and benefit of persons of both sexes” (as set out in 1924 G.D.) |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Community functions, dances, youth and senior groups, (Young Farmers Group, Brownies, Tai chi, Youth Dodgeball, senior meals, keep fit etc), community groups, village school usage, meetings, community & private parties, weddings, Harvest Supper, Christmas, New Years functions, Skelton Parish council, Skelton Show Meetings etc. We strive to benefit all, by providing a building with policies that welcome and advance a sense of community and inclusion. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have regard to Charity Commission Public benefit guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We functioned normally with village supported activities for all ages ethnicities and abilities, (see above). Our Christmas outdoor decorations & lights, community carol sing and Christmas Panto provided a seasonal boost to the local area. We celebrated Village Halls Week with an Open Day of full activities, culminating in a Burns Night Ceilidh. As the Covid 19 Pandemic set in, we opened, as allowed by Govt guidance, becoming a Covid Secure facility, serving the local school, allowed national youth groups and all groups/classes, allowed under govt Covid rules. It was felt that keeping the village hall open was an important signal to the community that we continued to be available as much as possible. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We received a £50K National Lottery Grant to begin major refurbishment. We received a £10K Covid 19 mitigation grant. Both of these have greatly increased our normal income. We are financially healthy with high expectations of being able to begin some refurbishment in the next year while **continuing to serve the community. ** |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We have reserve funds, to be used for our major refurbishment, ie for: grant fund matching, reimbursement grants etc. Formal policy in stage of development for Reserves, including Grant Funding |
| Amount of reservesheld | Para 1.22 | **£60,000 subject to review ** |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed from 11 Sept 1924 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association, with 2 holding trustees. We have applied to the Land Registry for Official Custodian status. (Being processed by Land Registry as of 30 Sep 2020) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected at annual AGM. Chair, Secretary or Treasurer, if becoming vacant, may be selected from among sitting trustees. Additional trustees may be appointed by continuing trustees. Sitting trustees may appoint new trustees if the number drop below the minimum. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | John Castlehow Toppin Memorial Hall |
|---|---|
| Other name the charity uses | Skelton Toppin Memorial Hall |
| Registered charity number | 222771 |
| Charity’s principal address | Skelton Toppin Memorial Hall C/O Bob Provoncha Pinecroft Skelton CA119SE |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Robert Towers | Chair | Wholeyear | ||
| Lyn Brunetti | Wholeyear | |||
| Colin Atkinson | Wholeyear | |||
| William Pearson | Wholeyear | |||
| Joanna Simpson | Resigned 20 Apr 2020 | |||
| Nicola Higgins | Treasurer | Wholeyear | ||
| Christine Sealby | Wholeyear | |||
| Robert Provoncha | Secretary | Wholeyear | ||
| James Murdock | From 26 Aug2020 | |||
| Jean Parker | resigned 10 Feb 2020 | |||
| Helen Squires | resigned 11 May2020 | |||
| Thomas Bell | resigned 19 Feb 2020 | |||
| Patricia Sanders | resigned 20 Apr 2020 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Jennifer Grierson | ||
| Doreen Millican | ||
Funds held as custodian trustees on behalf of others
Description of the assets Buildings and land only held in this capacity Name and objects of the John Castlehow Toppin Memorial Hall charity on whose behalf the (DBA Skelton Toppin Memorial Hall) assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declar6 that they have apwoved the trustees, report above. Slgned on behaff of the charws trustees Slgnature(s1 Full name(s Position (09 Secretary. Chair. etc) Robert Alan Provontha Secretary Date 2021
Skelton Toppin Memorial Hall
Income and Expenditure for the year ended 30 September 2020
| 2019-20 INCOME Hall Hire Hall Hire - Prior years income Events Interest Youth Club Brownies Church & Lunch Club Donations Recycling Sundries Investment income EDC COVID-19 grant National Lottery village hall development grant Total EXPENDITURE Cleaning Internet/Licences/Mobile Water rates Maintenance/Grounds Insurance Electric Oil Exercise tuition and training fees Legal & Sundries Village Hall development costs Total Excess Expenditure over income Increase in CCLA-COIF investment value Assets as at 30 September 2019 Assets as at 30 September 2020 Summary of assets as at 30 September 2020 Petty cash Cumberland building society Cumberland fixed interest deposit Barclays current account Penrith building society CCLA-COIF investment |
2018-19 INCOME 2,991.25 Hall Hire 0.00 Hall Hire - Prior years income 290.00 Events 296.52 Interest 0.00 Youth Club 330.00 Brownies 295.00 Church & Lunch Club 1,489.29 Donations 117.71 Recycling 150.00 Sundries 4,939.93 Investment income 10,000.00 EDC COVID-19 grant 50,000.00 National Lottery village hall development grant 70,899.70 Total EXPENDITURE 1,608.70 Cleaning 423.00 Internet/Licences/Mobile 306.80 Water rates 2,027.60 Maintenance/Grounds 1,431.07 Insurance 603.11 Electric 1,226.65 Oil 985.00 Exercise tuition and training fees 688.75 Legal & Sundries 3,686.30 Village Hall development costs 12,986.98 Total 57,912.72 Excess Expenditure over income 455.85 Increase in CCLA-COIF investment value 155,103.44 Assets as at 30 September 2018 213,472.01 Assets as at 30 September 2019 Summary of assets as at 30 September 2019 115.00 Petty cash 101,009.12 Cumberland building society 24,324.62 Cumberland fixed interest deposit 4,363.16 Barclays current account 0.00 Penrith building society 83,660.11 CCLA-COIF investment 213,472.01 |
2,529.88 2,204.39 1,017.00 314.38 250.00 810.00 500.00 295.00 193.54 430.00 2,445.42 0.00 0.00 |
|---|---|---|
| 10,989.61 1,272.00 597.26 318.36 5,455.07 1,632.41 677.28 0.00 0.00 3,447.61 0.00 |
||
| 13,399.99 -2,410.38 7,806.22 149,707.60 155,103.44 115.00 37,205.12 24,107.00 3,934.15 6,537.91 83,204.26 |
||
| 155,103.44 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteMI members of ToHfvJ thsf fcfPifrJ MÉ•40QiA L 14ALL On accounts for the year ondod Charity no Irf anyl 30 Set out on pages Ob£ I report to the trustees on my eyarnination of the a(Lounls of the above charity llhe Twst.) for the yeareThd&d 3oIo81102£ Rosponsibilitios and As the tharity tru&ees of th8 Trurt you are reswnsible for the preparatn basis of report of the accounts li accorda)(% with the requirements of the Charities Act 2011 {Ihe Acr). I report in SpeCt of my examination of the Trusys accounts rried out under section 145 of the 2011 Act and in caryg out my examination, I have foliowed the applb Directv)ns given by the Charity Commission ur¥Jer section 145{51{b) of the ACL I have completed my examinatK>n. I confinn that no material matters have come lo my attention '} in (nnectIOn with the examination which gr¥es me cause lo believe that in, any material respect.. a(%nting reconls were not kept in accordan ryth section 130 of Ihe Act or the aco)unts do rw)t accoril wilh tr accountir¥J records Independent examinerfs slatement I have no conM$ arnj have come rosS no other matters in connection with the examinatK)n to whh attenti( should be drawn order to enabk a proFer underStandg ofthe accounts to be reed. ' Please delete Ihe words in the brdrtets rfthey do rn)t apply. Signed: Name: Relevant profossional qualificationls) or body (rf any): ff Address: 3 RivellHEAb blEwJT•tra PEtrJ Ll CAL oft £IGNJ IER October 2018