## **Trustees’ Annual Report for the period** **From: 1 Oct 2019 Period start date To: 30 Sept 2020 Period end date Charity name: John Castlehow Toppin Memorial Hall** ## **Charity registration number: 222771** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**“for the use and benefit of persons of**
**both sexes” (as set out in 1924 G.D.)**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Community functions, dances, youth and**
**senior groups, (Young Farmers Group,**
**Brownies, Tai chi, Youth Dodgeball,**
**senior meals, keep fit etc), community**
**groups, village school usage, meetings,**
**community & private parties, weddings,**
**Harvest Supper, Christmas, New Years**
**functions, Skelton Parish council,**
**Skelton Show Meetings etc.**
**We strive to benefit all, by providing a**
**building with policies that welcome and**
**advance a sense of community and**
**inclusion.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees have regard to Charity**
**Commission Public benefit guidance.**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We functioned normally with village**
**supported activities for all ages**
**ethnicities and abilities, (see above).**
**Our Christmas outdoor decorations &**
**lights, community carol sing and**
**Christmas Panto provided a seasonal**
**boost to the local area. We celebrated**
**Village Halls Week with an Open Day of**
**full activities, culminating in a Burns**
**Night Ceilidh. As the Covid 19 Pandemic**
**set in, we opened, as allowed by Govt**
**guidance, becoming a Covid Secure**
**facility, serving the local school, allowed**
**national youth groups and all**
**groups/classes, allowed under govt**
**Covid rules. It was felt that keeping the**
**village hall open was an important signal**
**to the community that we continued to be**
**available as much as possible.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We received a £50K National Lottery**
**Grant to begin major refurbishment. We**
**received a £10K Covid 19 mitigation**
**grant. Both of these have greatly**
**increased our normal income. We are**
**financially healthy with high expectations**
**of being able to begin some**
**refurbishment in the next year while**
**continuing to serve the community. **| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We have reserve funds, to be used for**
**our major refurbishment, ie for: grant**
**fund matching, reimbursement grants**
**etc. Formal policy in stage of**
**development for Reserves, including**
**Grant Funding**| |Amount of reservesheld|Para 1.22|**£60,000 subject to review **| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed from 11 Sept 1924**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association, with 2**
**holding trustees. We have applied to the**
**Land Registry for Official Custodian**
**status. (Being processed by Land**
**Registry as of 30 Sep 2020)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees elected at annual AGM.**
**Chair, Secretary or Treasurer, if**
**becoming vacant, may be selected from**
**among sitting trustees.**
**Additional trustees may be appointed by**
**continuing trustees.**
**Sitting trustees may appoint new trustees**
**if the number drop below the minimum.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|John Castlehow Toppin Memorial Hall| |---|---| |Other name the charity uses|Skelton Toppin Memorial Hall| |Registered charity number|222771| |Charity’s principal address|Skelton Toppin Memorial Hall
C/O Bob Provoncha
Pinecroft
Skelton
CA119SE| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Robert Towers|Chair|Wholeyear|| ||Lyn Brunetti||Wholeyear|| ||Colin Atkinson||Wholeyear|| ||William Pearson||Wholeyear|| ||Joanna Simpson||Resigned 20 Apr 2020|| ||Nicola Higgins|Treasurer|Wholeyear|| ||Christine Sealby||Wholeyear|| ||Robert Provoncha|Secretary|Wholeyear|| ||James Murdock||From 26 Aug2020|| ||Jean Parker||resigned 10 Feb 2020|| ||Helen Squires||resigned 11 May2020|| ||Thomas Bell||resigned 19 Feb 2020|| ||Patricia Sanders||resigned 20 Apr 2020|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Jennifer Grierson||| |Doreen Millican||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Buildings and land only held in this capacity Name and objects of the John Castlehow Toppin Memorial Hall charity on whose behalf the (DBA Skelton Toppin Memorial Hall) assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declar6 that they have apwoved the trustees, report above. Slgned on behaff of the charws trustees Slgnature(s1 Full name(s Position (09 Secretary. Chair. etc) Robert Alan Provontha Secretary Date 2021 ## **Skelton Toppin Memorial Hall** ## **Income and Expenditure for the year ended 30 September 2020** |**2019-20**
**INCOME**
Hall Hire
Hall Hire - Prior years income
Events
Interest
Youth Club
Brownies
Church & Lunch Club
Donations
Recycling
Sundries
Investment income
EDC COVID-19 grant
National Lottery village hall development grant
Total
**EXPENDITURE**
Cleaning
Internet/Licences/Mobile
Water rates
Maintenance/Grounds
Insurance
Electric
Oil
Exercise tuition and training fees
Legal & Sundries
Village Hall development costs
Total
Excess Expenditure over income
Increase in CCLA-COIF investment value
Assets as at 30 September 2019
Assets as at 30 September 2020
**Summary of assets as at 30 September 2020**
Petty cash
Cumberland building society
Cumberland fixed interest deposit
Barclays current account
Penrith building society
CCLA-COIF investment|**2018-19**
**INCOME**
2,991.25
Hall Hire
0.00
Hall Hire - Prior years income
290.00
Events
296.52
Interest
0.00
Youth Club
330.00
Brownies
295.00
Church & Lunch Club
1,489.29
Donations
117.71
Recycling
150.00
Sundries
4,939.93
Investment income
10,000.00
EDC COVID-19 grant
50,000.00
National Lottery village hall development grant
70,899.70
Total
**EXPENDITURE**
1,608.70
Cleaning
423.00
Internet/Licences/Mobile
306.80
Water rates
2,027.60
Maintenance/Grounds
1,431.07
Insurance
603.11
Electric
1,226.65
Oil
985.00
Exercise tuition and training fees
688.75
Legal & Sundries
3,686.30
Village Hall development costs
12,986.98
Total
57,912.72
Excess Expenditure over income
455.85
Increase in CCLA-COIF investment value
155,103.44
Assets as at 30 September 2018
213,472.01
Assets as at 30 September 2019
**Summary of assets as at 30 September 2019**
115.00
Petty cash
101,009.12
Cumberland building society
24,324.62
Cumberland fixed interest deposit
4,363.16
Barclays current account
0.00
Penrith building society
83,660.11
CCLA-COIF investment
213,472.01|2,529.88
2,204.39
1,017.00
314.38
250.00
810.00
500.00
295.00
193.54
430.00
2,445.42
0.00
0.00| |---|---|---| |||10,989.61
1,272.00
597.26
318.36
5,455.07
1,632.41
677.28
0.00
0.00
3,447.61
0.00| |||13,399.99
-2,410.38
7,806.22
149,707.60
155,103.44
115.00
37,205.12
24,107.00
3,934.15
6,537.91
83,204.26| |||155,103.44| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteMI members of ToHfvJ thsf fc*fPifrJ MÉ•40QiA L 14ALL On accounts for the year ondod Charity no Irf anyl 30 Set out on pages Ob£ I report to the trustees on my eyarnination of the a(Lounls of the above charity llhe Twst.) for the yeareThd&d 3oIo81102£* Rosponsibilitios and As the tharity tru&ees of th8 Trurt you are reswnsible for the preparat￿n basis of report of the accounts li accorda)(% with the requirements of the Charities Act 2011 {Ihe Acr). I report in ￿SpeCt of my examination of the Trusys accounts ￿rried out under section 145 of the 2011 Act and in cary￿g out my examination, I have foliowed the appl￿b￿ Directv)ns given by the Charity Commission ur¥Jer section 145{51{b) of the ACL I have completed my examinatK>n. I confinn that no material matters have come lo my attention '} in (￿nnectIOn with the examination which gr¥es me cause lo believe that in, any material respect.. a(%￿nting reconls were not kept in accordan￿ *ryth section 130 of Ihe Act or the aco)unts do rw)t accoril wilh tr￿ accountir¥J records Independent examinerfs slatement I have no con￿M$ arnj have come ￿rosS no other matters in connection with the examinatK)n to wh￿h attenti(￿ should be drawn order to enabk a proFer underStand￿g ofthe accounts to be re￿ed. ' Please delete Ihe words in the brdrtets rfthey do rn)t apply. Signed: Name: Relevant profossional qualificationls) or body (rf any): ff Address: 3 RivellHEAb blEwJT•tra PEtrJ Ll CA*L oft £IGNJ IER October 2018