2021-03-31-accounts - Alston Town Hall

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Trustees’ Annual Report for the period

From 1 Apr 2020 Period start date To 31 Mar 2021 Period end date

Charity name: Alston Town Hall

Charity registration number: 222767

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 Provision of town hall and other
of the charity as set out facilities for community use.
in its governing
document
Summary of the main Para 1.17 and Hire of event and office space at low
1.19
activities in relation to rates to community members and
those purposes for the organisations
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustee has had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

SORP reference Due to Covid-19 restrictions the use of the Town Hall has been minimised throughout the year. Summary of the main The opportunity has been taken to Para 1.20 achievements of the prepare plans for repair and charity, identifying the improvements to the building difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Indenture dated 13th october 1858 (in
document u.v.110 p.204) and
(trust deed, royal Scheme of july 1900 as varied by
charter) scheme of 14th april 1971
How is the charity Para 1.25 Registered charity
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Under the scheme of 14th April 1971,
methods including details Alston Moor Parish Council (as
of any constitutional successor to Alston with Garrigill Rural
provisions e.g. election to District Council) is the sole Trustee
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Alston Town Hall
Other name the charity
uses
Registered charity 222767
number
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Charity’s principal Town Hall, Alston Cumbria CA9 3RF
address
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Alston Moor
1
Parish Council
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Tim Haldon

Position (eg Bookkeeper for the Trustee Secretary, Chair, etc)

Date 25 Jan 2022

ALSTON TOWN HALL

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDING 31ST MARCH 2021

Schedule INCOME Permanent Lettings Lettings Grants (Revenue) Income for Caretaking Income Gas/Electricity Event & Bar Income Other TOTAL INCOME EXPENDITURE Bookkeeping Administration Bookings Service Cleaning Heat/light Insurance Licence Repairs and Maintenance Professional fees Water Event Expenses Sundry Telephone Wages TOTAL EXPENDITURE NET INCOME/EXPENDITURE FUND BALANCES BROUGHT FORWARD General Funds Project Account Total Funds	31/03/2021 £ 18,587 0 25,179 3,488 6,551 0 2,312 56,117 0 222 0 0 7,682 2,540 70 3,475 225 171 97 0 177 11,682 26,341 29,776 18,828 18,828	31/03/2020 £ 15,275 4,740 8,555 2,723 4,249 3764 1898
		41,204 0 66 0 93 9,572 2,374 295 9,826 707 1465 2479 24 257 13,084
		40,242
		962
		17,866 0
		17,866

FUND BALANCES CARRIED FORWARD Represented by Bank Balance Petty Cash Debtors VAT unclaimed Less Creditors Accruals	48,604 18,828
	40,992 17,095 150 337 3,851 2,990 3611 754 48,604 21,176 0 2348 0 0 0 2348 48,604 18,828

Independent examiner's report on the accounts Section A Independent Examiner's Report Rèport to th• tru#t#I mèmbèrs of Alston Town Hall On accounts forthe yr ended harlty no Ilf any) 31 $1 March 2021 222767 Sèt out on 9•8 ReBpective r08ponslbilitl88 of Th• charity's truslags arg r8$pon8ibl8 for the preparation of the accounts. The charity's trusts and examlnar trustaès considèr th81 an 8udit is not required for this year under section 144 01 the Charitles Act 2011 (thé Charities Act) and that an independent examination is needed. 1115 rlly respoN5ibilily to.. examine the account5 under section 145 01 the Charilles Act, to follow the procedures laid down in the gen6ral Dir6etions glven by the Ch8rily Commission (under section 14515llbl ol the Charities Act. and to slate whether particular matters have come to my attention. Ba818 of Ind&pendont My examination was carried out in accordance with genèral Dlrecllons given by the Ch8rlly •X8mln•r'8 8tst•mènt Commisslon. An examination includes 8 r&view of th8 8ccounling record8 kept by the charity and a comp8rison (if the 8coounl8 presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Iruslees concerning any Such matters. The procedures underiaken do not provide all the evidence that would be reguired in an audit, and consequently no opinion is given as lo whether the accounts present a'true and fair, view and the repori 18 limited lo those malters set out in the ststemenl below. Independent examlnerf• In connection with my examlnallon, nts matter h85 come lo my allenlion which gIV98 me Btatem•nt reasonable cause lo believe that Iri, 8ny m8lerlal respèct, the rèquirÈm8nls.' lo keep 8¢oounting r&cords in accordancè with soction 130 of the Charitles Act.. and lo prepare accounts which 8coord with the 8cc(>unling records and comply wlth thè 8ccounling rè9uir8mèn15 of thè Charilias Act have not been tnel,. or 1. to which, in my opinion, attention should be drawn in Order lo enable a proper underslandifjg ¢f thè accounts to be reached. ' Pleas elete the words in the bfackels if Ihgy do not 8pply. 8lgned'. Date.. 0811212021 Name: Glles Slorey Rèlevant professional quallflcatlonlsl or body Ilf any1= Addr•89'. The Books Accounlanls Westbourne House Main Street Haltwhistle NE49 OAZ IER

Section B Disclosure Only cornplelo if the examiner needs to highlight material problems. Give here brief details of any items that the examiner wlshes to disclose. IER

Alston Town Hall Charity No (if any) 222767 CC17a Period end 04/01/2020 To date 3/31/2021 Section A Statement of financial activities

Recommended categories by activity

Incoming resources (Note 3) Incoming resources from generated funds Donations, legacies Incoming resources from charitable activities Other incoming resources

Total incoming resources

Resources expended (Notes 4-8)

Administration

Cost of fundraising events Insurance Repairs, renewals and maintenance Light, heat & water Payroll

Total resources expended Net incoming/(outgoing) resources before transfers

Gross transfers between funds

Net incoming/(outgoing) resources before other recognised gains/(losses) Other recognised gains/(losses)

Gains and losses on revaluation of fixed assets for the charity’s own use

Gains and losses on investment assets

Net movement in funds Total funds brought forward Total funds carried forward

Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05	Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05
0	0	0
25,179	25,179	8,555
30,938	30,938	32,649
0	0	0
56,117	56,117	41,204

694	694	1,441
97	97	2479
2,540	2,540	2,374
3,475	3,475	9,825
7,853	7,853	11,037
11,682	11,682	13,084
26,341	26,341	40,242
29776	29776	962
0	0	0
29776	29776	962

0	0	0
0	0	0
29776	29776	962
18,828	18,828	17,867
48,604	48,604	18,828

Section B Balance sheet

Unrestricted funds Restricted income funds £ £ F01 F02	Endowment funds £ F03	Total this year Total last year £ £ F04 F05	Total this year Total last year £ £ F04 F05
0		0
0		0
0		0
0		0

0		0	0
7,462		7,462	3,744
0		0	0
41,142		41,142	17,433
48,604		48,604	21,177

0		0	2348

48,604		48,604	18,828

48,604		48,604	18,828

0		0	0
0		0	0

48,604		48,604	18,828

48,604		48,604	18,828
0		0	0
		0	0
		0	0

48,604		48,604	18,828

Signature	Date of approval Print Name

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);

• and with* ✓ Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);

and with the Charities Act.

[** except for the following].

Give details in this box if a different standard has been followed.

-Tick as appropriate:
if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”;
if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick
“Financial Reporting Standards for Smaller Enterprises (FRSSE)”.

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year

Give details in this box of any material changes that have been made.

1.3 Changes to previous accounts

No changes have been made to accounts for previous years

Give details in this box of any material changes that have been made.

Section C Notes to the accounts (cont)

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

INCOMING RESOURCES

Recognition of incoming	These are included in the Statement of Financial Activities (SoFA) when:
resources	• the charity becomes entitled to the resources;
	• the trustees are virtually certain they will receive the resources; and
	• the monetary value can be measured with sufficient reliability.
Incoming resources with	Where incoming resources have related expenditure (as with fundraising or contract income) the
related expenditure	incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations	Grants and donations are only included in the SoFA when the charity has unconditional
	entitlement to the resources.
Tax reclaims on donations	Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to
and gifts	which they relate.
Contractual income and	This is only included in the SoFA once the related goods or services have been delivered.
performance related grants
Gifts in kind	Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.
	Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or
	distributed by the charity.
	Gifts in kind for use by the charity are included in the SoFA as incoming resources when
	receivable.
Donated services and	These are only included in incoming resources (with an equivalent amount in resources
facilities	expended) where the benefit to the charity is reasonably quantifiable, measurable and material_._
	The value placed on these resources is the estimated value to the charity of the service or facility
	received.
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Investment income	This is included in the accounts when receivable.
Investment gains and losses	This includes any gain or loss on the sale of investments and any gain or loss resulting from
	revaluing investments to market value at the end of the year.
EXPENDITURE AND	LIABILITIES
Liability recognition	Liabilities are recognised as soon as there is a legal or constructive obligation committing the
	charity to pay out resources.
Governance costs	Include costs of the preparation and examination of statutory accounts, the costs of trustee
	meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with performance	Where the charity gives a grant with conditions for its payment being a specific level of service or
conditions	output to be provided, such grants are only recognised in the SoFA once the recipient of the
	grant has provided the specified service or output.
Grants payable without	These are only recognised in the accounts when a commitment has been made and there are no
performance conditions	conditions to be met relating to the grant which remain in the control of the charity.
Support Costs	Support costs include central functions and have been allocated to activity cost categories on a
	basis consistent with the use of resources, eg allocating property costs by floor areas, or per
	capita, staff costs by the time spent and other costs by their usage.
ASSETS
Tangible fixed assets for use	These are capitalised if they can be used for more than one year, and cost at least £500. They
by charity	are valued at cost or a reasonable value on receipt.
Investments	Investments quoted on a recognised stock exchange are valued at market value at the year end.
	Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress	These are valued at the lower of cost or market value.

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE