## **Trustees’ Annual Report for the period** **From 1 Apr 2020 Period start date To 31 Mar 2021 Period end date** ## **Charity name: Alston Town Hall** ## **Charity registration number: 222767** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 Provision of town hall and other
of the charity as set out facilities for community use.
in its governing
document
Summary of the main Para 1.17 and Hire of event and office space at low
1.19
activities in relation to rates to community members and
those purposes for the organisations
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustee has had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** SORP reference Due to Covid-19 restrictions the use of the Town Hall has been minimised throughout the year. Summary of the main The opportunity has been taken to Para 1.20 achievements of the prepare plans for repair and charity, identifying the improvements to the building difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Indenture dated 13th october 1858 (in
document u.v.110 p.204) and
(trust deed, royal Scheme of july 1900 as varied by
charter) scheme of 14th april 1971
How is the charity Para 1.25 Registered charity
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Under the scheme of 14th April 1971,
methods including details Alston Moor Parish Council (as
of any constitutional successor to Alston with Garrigill Rural
provisions e.g. election to District Council) is the sole Trustee
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Alston Town Hall
Other name the charity
uses
Registered charity 222767
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Town Hall, Alston Cumbria CA9 3RF
address
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Alston Moor
1
Parish Council
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Tim Haldon **Position (eg** Bookkeeper for the Trustee **Secretary, Chair, etc)** **Date** 25 Jan 2022 ## ALSTON TOWN HALL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDING 31ST MARCH 2021 |**Schedule**
INCOME
Permanent Lettings
Lettings
Grants (Revenue)
Income for Caretaking
Income Gas/Electricity
Event & Bar Income
Other
TOTAL INCOME
EXPENDITURE
Bookkeeping
Administration
Bookings Service
Cleaning
Heat/light
Insurance
Licence
Repairs and Maintenance
Professional fees
Water
Event Expenses
Sundry
Telephone
Wages
TOTAL EXPENDITURE
NET INCOME/EXPENDITURE
FUND BALANCES BROUGHT FORWARD
General Funds
Project Account
Total Funds|31/03/2021
**£**
18,587
0
25,179
3,488
6,551
0
2,312
_56,117_
0
222
0
0
7,682
2,540
70
3,475
225
171
97
0
177
11,682
_26,341_
29,776
18,828
18,828|_31/03/2020_
_£_
_15,275_
_4,740_
_8,555_
_2,723_
_4,249_
_3764_
_1898_| |---|---|---| |||_41,204_
_0_
_66_
_0_
_93_
_9,572_
_2,374_
_295_
_9,826_
_707_
_1465_
_2479_
_24_
_257_
_13,084_| |||_40,242_| |||_962_| |||_17,866_
_0_| |||_17,866_| |FUND BALANCES CARRIED FORWARD
Represented by
Bank Balance
Petty Cash
Debtors
VAT unclaimed
Less
Creditors
Accruals|_48,604_
_18,828_| |---|---| ||40,992
_17,095_
150
_337_
3,851
_2,990_
3611
_754_
_48,604_
_21,176_
0
_2348_
0
_0_
0
_2348_
48,604
_18,828_| Independent examiner's report on the accounts Section A Independent Examiner's Report Rèport to th• tru#t#￿I mèmbèrs of Alston Town Hall On accounts forthe y￿r ended harlty no Ilf any) 31 $1 March 2021 222767 Sèt out on ￿9•8 ReBpective r08ponslbilitl88 of Th• charity's truslags arg r8$pon8ibl8 for the preparation of the accounts. The charity's trusts￿ and examlnar trustaès considèr th81 an 8udit is not required for this year under section 144 01 the Charitles Act 2011 (thé Charities Act) and that an independent examination is needed. 1115 rlly respoN5ibilily to.. examine the account5 under section 145 01 the Charilles Act, to follow the procedures laid down in the gen6ral Dir6etions glven by the Ch8rily Commission (under section 14515llbl ol the Charities Act. and to slate whether particular matters have come to my attention. Ba818 of Ind&pendont My examination was carried out in accordance with genèral Dlrecllons given by the Ch8rlly •X8mln•r'8 8tst•mènt Commisslon. An examination includes 8 r&view of th8 8ccounling record8 kept by the charity and a comp8rison (if the 8coounl8 presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Iruslees concerning any Such matters. The procedures underiaken do not provide all the evidence that would be reguired in an audit, and consequently no opinion is given as lo whether the accounts present a'true and fair, view and the repori 18 limited lo those malters set out in the ststemenl below. Independent examlnerf• In connection with my examlnallon, nts matter h85 come lo my allenlion which gIV98 me Btatem•nt reasonable cause lo believe that Iri, 8ny m8lerlal respèct, the rèquirÈm8nls.' lo keep 8¢oounting r&cords in accordancè with soction 130 of the Charitles Act.. and lo prepare accounts which 8coord with the 8cc(>unling records and comply wlth thè 8ccounling rè9uir8mèn15 of thè Charilias Act have not been tnel,. or 1. to which, in my opinion, attention should be drawn in Order lo enable a proper underslandifjg ¢f thè accounts to be reached. ' Pleas elete the words in the bfackels if Ihgy do not 8pply. 8lgned'. Date.. 0811212021 Name: Glles Slorey Rèlevant professional quallflcatlonlsl or body Ilf any1= Addr•89'. The Books Accounlanls Westbourne House Main Street Haltwhistle NE49 OAZ IER Section B Disclosure Only cornplelo if the examiner needs to highlight material problems. Give here brief details of any items that the examiner wlshes to disclose. IER Alston Town Hall Charity No (if any) 222767 **CC17a** Period end 04/01/2020 **To** date 3/31/2021 **Section A Statement of financial activities** ## **Recommended categories by activity** **Incoming resources (Note 3) Incoming resources from generated funds** Donations, legacies **Incoming resources from charitable activities Other incoming resources** _**Total incoming resources**_ ## **Resources expended (Notes 4-8)** Administration Cost of fundraising events Insurance Repairs, renewals and maintenance Light, heat & water Payroll _**Total resources expended Net incoming/(outgoing) resources before transfers**_ ## **Gross transfers between funds** _**Net incoming/(outgoing) resources before other recognised gains/(losses)**_ **Other recognised gains/(losses)** Gains and losses on revaluation of fixed assets for the charity’s own use Gains and losses on investment assets _**Net movement in funds**_ **Total funds brought forward** _**Total funds carried forward**_ |Note|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05| |---|---|---|---|---|---| ||0|||0|0| ||25,179|||25,179|8,555| ||30,938|||30,938|32,649| ||0|||0|0| ||56,117|||56,117|41,204| ||||||| ||694|||694|1,441| ||97|||97|2479| ||2,540|||2,540|2,374| ||3,475|||3,475|9,825| ||7,853|||7,853|11,037| ||11,682|||11,682|13,084| ||26,341|||26,341|40,242| ||29776|||29776|962| ||0|||0|0| ||29776|||29776|962| ||||||| ||0|||0|0| ||0|||0|0| ||29776|||29776|962| ||18,828|||18,828|17,867| ||48,604|||48,604|18,828| 1 ## **Section B Balance sheet** |**Fixed assets**
**Tangible assets (Note 9)**
**Investments (Note 10)**
**_Total fixed assets_**
**Current assets**
**Stock and work in progress**
**Debtors (Note 11)**
**(Short term) investments**
**Cash at bank and in hand**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year (Note 12)**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year (Note 12)**
**Provisions for liabilities and charges**
**_Net assets_**
**Funds of the Charity**
**Unrestricted funds**
**Restricted income funds (Note 13)**
**Endowment funds(Note 13)**
**_Total funds_**
Signed by one or two trustees on behalf of all
the trustees|Note
B01
B02
B03
B04
B05
B06
B07
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20|**Unrestricted**
**funds**
**Restricted income**
**funds**
**£**
**£**
F01
F02|**Unrestricted**
**funds**
**Restricted income**
**funds**
**£**
**£**
F01
F02|**Endowment**
**funds**
**£**
F03|**Total this**
**year**
**Total last**
**year**
**£**
**£**
F04
F05|**Total this**
**year**
**Total last**
**year**
**£**
**£**
F04
F05| |---|---|---|---|---|---|---| |||0|||0|| |||0|||0|| |||0|||0|| |||0|||0|| |||||||| |||0|||0|0| |||7,462|||7,462|3,744| |||0|||0|0| |||41,142|||41,142|17,433| |||48,604|||48,604|21,177| |||||||| |||0|||0|2348| |||||||| |||48,604|||48,604|18,828| |||||||| |||48,604|||48,604|18,828| |||||||| |||0|||0|0| |||0|||0|0| |||||||| |||48,604|||48,604|18,828| |||||||| |||48,604|||48,604|18,828| |||0|||0|0| ||||||0|0| ||||||0|0| |||||||| |||48,604|||48,604|18,828| |||||||| |||Signature||Date of
approval
Print Name||| |||||||| |||||||| 2 ## **Section C Notes to the accounts** ## Note 1 **Basis of preparation** ## _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: - Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with* ✓ Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE); - and with the Charities Act. [** except for the following]. _**Give details in this box if a different standard has been followed.**_ - -Tick as appropriate: - if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”; - if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick - “Financial Reporting Standards for Smaller Enterprises (FRSSE)”. ## **1.2 Change in basis of accounting** There has been no change to the accounting policies (valuation rules and methods of accounting) since last year _**Give details in this box of any material changes that have been made.**_ ## **1.3 Changes to previous accounts** No changes have been made to accounts for previous years _**Give details in this box of any material changes that have been made.**_ 3 **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** _**This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.**_ ## **INCOMING RESOURCES** |**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:| |---|---| |**resources**|• the charity becomes entitled to the resources;| ||• the trustees are virtually certain they will receive the resources; and| ||• the monetary value can be measured with sufficient reliability.| |**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or contract income) the| |**related expenditure**|incoming resources and related expenditure are reported gross in the SoFA.| |**Grants and donations**|Grants and donations are only included in the SoFA when the charity has unconditional| ||entitlement to the resources.| |**Tax reclaims on donations**|Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to| |**and gifts**|which they relate.| |**Contractual income and**|This is only included in the SoFA once the related goods or services have been delivered.| |**performance related grants**|| |**Gifts in kind**|Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount
actually realised.| ||Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or| ||distributed by the charity.| ||Gifts in kind for use by the charity are included in the SoFA as incoming resources when| ||receivable.| |**Donated services and**|These are only included in incoming resources (with an equivalent amount in resources| |**facilities**|expended) where the benefit to the charity is reasonably quantifiable, measurable and material_._| ||The value placed on these resources is the estimated value to the charity of the service or facility| ||received.| |**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described in the
trustees’ annual report.| |**Investment income**|This is included in the accounts when receivable.| |**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss resulting from| ||revaluing investments to market value at the end of the year.| |**EXPENDITURE AND**|**LIABILITIES**| |**Liability recognition**|Liabilities are recognised as soon as there is a legal or constructive obligation committing the| ||charity to pay out resources.| |**Governance costs**|Include costs of the preparation and examination of statutory accounts, the costs of trustee| ||meetings and cost of any legal advice to trustees on governance or constitutional matters.| |**Grants with performance**|Where the charity gives a grant with conditions for its payment being a specific level of service or| |**conditions**|output to be provided, such grants are only recognised in the SoFA once the recipient of the| ||grant has provided the specified service or output.| |**Grants payable without**|These are only recognised in the accounts when a commitment has been made and there are no| |**performance conditions**|conditions to be met relating to the grant which remain in the control of the charity.| |**Support Costs**|Support costs include central functions and have been allocated to activity cost categories on a| ||basis consistent with the use of resources, eg allocating property costs by floor areas, or per| ||capita, staff costs by the time spent and other costs by their usage.| |**ASSETS**|| |**Tangible fixed assets for use**|
These are capitalised if they can be used for more than one year, and cost at least £500. They| |**by charity**|are valued at cost or a reasonable value on receipt.| |**Investments**|Investments quoted on a recognised stock exchange are valued at market value at the year end.| ||Other investment assets are included at trustees' best estimate of market value.| |**Stocks and work in progress**|These are valued at the lower of cost or market value.| **POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE** 4