GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607
FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 2022
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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607
FINANCIAL STATEMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 2022
Index to pages
Balance sheet ........................................................................... 7 Income and expenditure account .............................................. 6 Independent examiner's report ................................................. 5 Legal and administrative details ................................................ 3 Notes to the financial statements .......................................... 8, 9 Report of the Trustees .............................................................. 4
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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607
FINANCIAL STATEMENTS FOR THE YEAR ENDED SEPTEMBER 30, 2022
LEGAL AND ADMINISTRATIVE DETAILS
| REGISTERED CHARITY | No.222607 |
|---|---|
| TRUSTEES | Mr Jeremy E Taylor |
| Mr M Ian Cresswell FCA | |
| Mr J Ben Jones - Chair | |
| Mr Robert J Marshall | |
| Mrs Caroline Thompson | |
| MANAGEMENT COMMITTEE OFFICERS | Mr Michael J Fenwick – President (until December 15, 2021) |
| Mr Peter E Perls – President (from December 15, 2021) | |
| Mrs Caroline Thompson - Chair of Management Committee | |
| Mr David B Town – Vice-Chair of Management Committee | |
| Mr M Ian Cresswell FCA - Treasurer | |
| PRINCIPAL ADDRESS | West Street |
| Gargrave | |
| SKIPTON | |
| BD23 3RD | |
| BANKERS | Yorkshire Bank/Virgin Money |
| 1 Westgate | |
| SHIPLEY | |
| BD18 3SD | |
| SOLICITORS | Foster Law |
| The North Barn | |
| Broughton Hall | |
| SKIPTON | |
| BD23 3AE | |
| INDEPENDENT EXAMINER | Gostling Lighthouse LLP t/as Oakfield Park |
| Unit 1C, Riparian Way | |
| The Crossings Business Park | |
| Cross Hills | |
| KEIGHLEY | |
| BD20 7AA |
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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022
REPORT OF THE TRUSTEES
Structure, governance and management
Gargrave Village Hall is an unincorporated association, registered as a charity with the Charity Commissioners and is constituted by a trust deed dated March 26, 1958.
The object of the trust is to acquire and hold land in the Parish of Gargrave and to erect and maintain thereon a village hall for the benefit of the inhabitants of Gargrave or otherwise to hold or apply real or personal property for the time being subject to the trusts of the charity’s trust deed for such charitable purposes within Gargrave as the Trustees shall in their discretion think fit.
The charity is administered by a Management Committee, comprising of members elected annually at the Annual General Meeting, and the Trustees.
Risk management
Risks are constantly under review. Where appropriate, systems and procedures are in place to mitigate the risks the charity might face. These include compliance with health and safety of staff, volunteers, clients and visitors and the impact of legislation generally.
Investment policy
There is no set investment policy but funds are held in low risk, easily accessible investments should the need arise to make use of those funds. Currently, investments are held in National Savings Certificates and building societies.
Public benefit
The Trustees have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.
Reserves policy
The charity holds sufficient reserves to cover approximately two years of costs. Some buildings may need substantial repair or replacement and funds are maintained should this be the case. No funds have been raised or are designated for any specific purposes.
Trustees and training
Recruitment and appointment of Trustees is by the Trustees in accordance with the constitution. No other persons or bodies external can appoint Trustees. No formal induction or training of Trustees or management committee members is done but, if required and approved by the Trustees, costs will be met by the charity.
Objectives and activities
Gargrave Village Hall relies heavily on its volunteers and their role in the operation is significant ranging from additional cleaning and caretaking duties to ensuring compliance with legislation and regulation.
Achievements and performance
The Trustees regard the performance of Gargrave Village Hall as satisfactory against the objectives of the trust’s constitution. No material expenditure has occurred other than the maintenance of the fabric of the buildings. Lettings are made to the local library, parish council and residents for garages. Other major income streams are the lettings of rooms within Gargrave Village Hall, the provision of dances, flea markets and a jumble sale and contributions from the local communities that use the hall and its facilities.
The principal funding sources are from the lettings of Gargrave Village Hall’s premises, events organised by the management team and contributions from the local communities. All expenditure has been made with a view to maintaining the income for the charity in order to sustain the community buildings and assets.
Significant activities are the provision of facilities and events that can be enjoyed by the community for a wide range of purposes including, inter alia, a snooker club, numerous health activities, jumble sales and local meetings. The local library and parish council have rooms within Gargrave Village Hall.
The charity will continue to maintain facilities for the local and wider community.
The Trustees consider the financial state of the charity and its performance as satisfactory.
The main financial and accounting policies are set out in the notes on pages 8 to 9.
Approved by the Trustees on May 18, 2023 and signed on its behalf.
M Ian Cresswell FCA
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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GARGRAVE VILLAGE HALL I reF)Ort on the a¢nts of the Trust for the year ended Septembgr 30. 2022 which are set out on pages 6 to 9. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (Ihe Acr) The Charity's Trustees consider that an audit is not required for this year under section 144 {21 of the Act and that an independent examination is needed. It Is my responslblllty to: examine the accounts under section 145 of the Act to follow the applicable Directions given by the Charity Commi$sion {und&r $gcIK*n 145{51{b> of Act, and to state wh8ther particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examlnation includes a review of the accounting records kept by Ihe charity and a comparison of the accounts presented wlth those racords. 11 also includes consideration of any unusual items or disclosiires in the accounts, and the seeking of explanations from you as Trustees conterning any such matters. The procedures urmlertaken do not provide all the evidence that would be required in an audit and consequenuy no opinion is given as to whether the 8c¢ounts prs>sent a "true & fair Vie and the report is limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S STATEMENT In connection wlth my examination. no material matter has Gome to my attentlon which gives me Cause lo believe that in, any material spect.. the accounting records were not kept in accordance with saction 130 of the Chariti8s Act: or the accounts did not accord with the accounting records; or the accounts dld not comply with the accounting requirements conceming the form and content of accounts set out in the Charities (accounts and Reportsl Regulations 2008 other than any requiremenl that the accounts glve a Irue and falrf view which Is not a matter considered as part of the indendent examination. I have no concems and have come acr(Yss no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 47 Phllip John Gostling FCA Gostlin9 Lighthouse LLP tlas Oakfield Park Unit 1c, Riparian Way The Crossings Business Park Cross hills Kgighley BD20 7AA Date.. 21 Jung 2023 Page5of9
GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 INCOME AND EXPENDITURE ACCOUNT
| Friday September 30, 2022 Notes INCOME Donations Contributions from Sections 1 Management Events Hire of Hall and Equipment Rent of Library Room Office Rents Garage Rents Deposit Interest Investment Income Other Income 2 Covid Grants EXPENDITURE Establishment Charges: Caretakers and Cleaners Cleaning Materials Gas Electricity Rates and Water Insurance Repairs and Renewals: Building Maintenance Furniture and Equipment Administration: Printing and Stationery Communications Advertising Accountancy Professional Fees Performing Rights Fee Honoraria Bad and Doubtful debts Sundry Expenses 3 Total Operating Expenses OPERATING SURPLUS Depreciation EXCESS OF INCOME OVER EXPENDITURE |
Year ended September 30, 2022 £ £ 3,919 10,810 9,734 22,153 3,301 1,974 4,468 535 247 335 - 57,474 15,907 1,104 4,337 2,861 1,968 3,929 30,105 6,212 - 6,212 237 1,364 128 5,300 3,958 1,545 2,000 - 106 14,638 |
Year ended September 30, 2022 £ £ 3,919 10,810 9,734 22,153 3,301 1,974 4,468 535 247 335 - 57,474 15,907 1,104 4,337 2,861 1,968 3,929 30,105 6,212 - 6,212 237 1,364 128 5,300 3,958 1,545 2,000 - 106 14,638 |
Year ended September 30, 2021 £ £ 153 (1,305) 3,054 10,464 3,300 1,781 3,945 321 90 120 18,636 40,559 13,962 1,011 3,521 2,013 1,589 3,633 25,729 5,462 1,258 6,720 147 807 128 1,000 910 1,506 2,000 - 68 6,566 |
Year ended September 30, 2021 £ £ 153 (1,305) 3,054 10,464 3,300 1,781 3,945 321 90 120 18,636 40,559 13,962 1,011 3,521 2,013 1,589 3,633 25,729 5,462 1,258 6,720 147 807 128 1,000 910 1,506 2,000 - 68 6,566 |
|---|---|---|---|---|
| 57,474 | 40,559 | |||
| 30,105 6,212 14,638 |
25,729 6,720 6,566 |
|||
| 6,212 - |
5,462 1,258 |
|||
| 237 1,364 128 5,300 3,958 1,545 2,000 - 106 |
147 807 128 1,000 910 1,506 2,000 - 68 |
|||
| 50,956 | 39,015 | |||
| 6,518 3,776 |
1,544 3,048 |
|||
| 2,742 | (1,505) |
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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 BALANCE SHEET
| 41,912 Year ended September 30, 2022 £ £ FIXED ASSETS 4 91,747 CURRENT ASSETS Investments: National Savings Income Bonds 50,000 Deposit Account: Skipton Building Society 80,896 130,896 Debtors and Prepayments 8 6,490 Receipts in Arrears 121 6,611 Bank Accounts: Yorkshire Bank Current Account 45,989 Section Bank Accounts 7,263 53,252 Cash in Hand: Section Cash Balances 319 Cash Floats 30 350 191,109 CURRENT LIABILITIES Creditors and Accruals 9 12,501 Receipts in Advance 769 13,270 NET CURRENT ASSETS 177,838 TOTAL ASSETS 269,585 FINANCED BY: Accumulated Fund brought forward 266,843 Excess of Income over Expenditure for the period 2,742 Accumulated Fund carried forward 269,585 Approved by the Trustees on May 18, 2023 and signed on its behalf. |
Year ended September 30, 2022 £ £ 91,747 50,000 80,896 130,896 6,490 121 6,611 45,989 7,263 53,252 319 30 350 |
Year ended September 30, 2022 £ £ 91,747 50,000 80,896 130,896 6,490 121 6,611 45,989 7,263 53,252 319 30 350 |
Year ended September 30, 2021 £ £ 85,868 50,000 80,400 130,400 2,552 52 2,604 55,706 4,767 60,473 49 27 76 |
Year ended September 30, 2021 £ £ 85,868 50,000 80,400 130,400 2,552 52 2,604 55,706 4,767 60,473 49 27 76 |
|---|---|---|---|---|
| 6,490 121 |
2,552 52 |
|||
| 45,989 7,263 |
55,706 4,767 |
|||
| 319 30 |
49 27 |
|||
| 12,501 769 |
191,109 13,270 |
12,471 108 |
193,554 12,578 |
|
| 177,838 | 180,975 | |||
| 269,585 | 266,843 | |||
| 266,843 2,742 |
268,348 (1,505) |
|||
| 269,585 | 266,843 | |||
M Ian Cresswell FCA
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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 NOTES TO THE FINANCIAL STATEMENTS
| 41,912 | Year ended | Year ended | Year ended | Year ended | ||||
|---|---|---|---|---|---|---|---|---|
| September 30, 2022 | September 30, | 2021 | ||||||
| £ | £ | |||||||
| 1. Contributions from Sections | ||||||||
| Amounts paid over to Management: | ||||||||
| Art Exhibition including Art Club | 840 | 177 | ||||||
| Dance | 25 | 620 | ||||||
| Indoor Bowls | 1,473 | - | ||||||
| Ladies' | 2,961 | 200 | ||||||
| Pantomime and Tap Dance | 2,726 | - | ||||||
| Snooker | 20 | - | ||||||
| 8,044 | 997 | |||||||
| Closing Balances | 7,582 | 4,816 | ||||||
| 15,626 | 5,813 | |||||||
| Opening Balances | 4,816 | 7,119 | ||||||
| Income to Income and Expenditure Account | 10,810 | (1,305) | ||||||
| 2. Other Income | ||||||||
| Wayleave | 60 | 60 | ||||||
| Allotment Rent | 80 | 60 | ||||||
| Other Incomes | 195 | - | ||||||
| 335 | 120 | |||||||
| 3. Sundry Expenses | ||||||||
| Flags | 47 | - | ||||||
| PAT Tester Calibration | 54 | 54 | ||||||
| Other Expenses | 5 | 14 | ||||||
| 106 | 68 | |||||||
| 4.Tangible Fixed Assets | ||||||||
| £ | £ | £ | £ | |||||
| As at | As | at | ||||||
| October | 01, | September | 30, | |||||
| 2021 | Additions | Depreciation | 2022 | |||||
| Furniture and Equipment | 4,959 | - | 495 | 4,464 | ||||
| Stage Equipment | 4,734 | - | 473 | 4,261 | ||||
| Games and Entertaining Equipment | 444 | - | 44 | 400 | ||||
| Kitchen and Cleaning Equipment | 2,966 | - | 296 | 2,670 | ||||
| Sundry Fixtures and Fittings | 3,508 | - | 350 | 3,158 | ||||
| Central Heating | 3,582 | 9,655 | 1,323 | 11,914 | ||||
| Notice Board | 549 | - | 54 | 495 | ||||
| Piano | 9 | - | - | 9 | ||||
| Trophies at Valuation | 180 | - | 180 | - | ||||
| Alterations and Improvements | 62,693 | - | - | 62,693 | ||||
| Communications Equipment | 2,244 | - | 561 | 1,683 | ||||
| 85,868 | 9,655 | 3,776 | 91,747 |
Assets are not usually capitalised if their value is less than £1,000 or have a useful life no greater than two years.
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GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607
5. Accounting policies
Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice, "Accounting and Reporting by Charities" (SORP 2005) issued in March 2005 and applicable UK accounting standards.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Funds are designated only when they are raised for a specific purpose.
Restricted funds are funds which are to be used in accordance with restrictions imposed by donors or which have been raised by the charity for particular purposes.
All funds are unrestricted and not designated. The Accumulated Fund has arisen over many years of the charity’s normal operations.
Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
6. Staff
Apart from the Management Committee and Trustees, all of whom are volunteers, the staff comprises two caretakers and two cleaners. These are part-time positions and, when taken together, amount to less than one full-time member of staff. No employee received emoluments greater than £60,000. No trustee or any associated person has received any remuneration from the charity except for honoraria to cover minor out of pocket expenses of £1,000 to each of the bookings secretary and the treasurer.
7. Income from donations and legacies
| from donations and legacies | ||||||
|---|---|---|---|---|---|---|
| Class Donations Gifts Grants Total |
Restricted funds - - - |
Unrestricted funds 2022 Total 3,919 3,919 - - - - |
2021 Total 153 - - |
|||
| - | 3,919 3,919 |
153 |
8. Debtors and prepayments
| s and prepayments | |
|---|---|
| Debtors Prepayments Total rs and accruals Creditors Accruals Total |
2022 2021 3,394 55 3,096 2,497 |
| 6,490 2,552 |
|
| 2022 2021 1,413 1,294 11,088 11,177 |
|
| 12,501 12,471 |
9. Creditors and accruals
10. Related party transactions
There were no related party transactions.
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