GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 ## FINANCIAL STATEMENTS FOR THE YEAR ENDED SEPTEMBER 30, 2022 Page 1 of 9 ## GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 ## FINANCIAL STATEMENTS ## FOR THE YEAR ENDED SEPTEMBER 30, 2022 ## Index to pages Balance sheet ........................................................................... 7 Income and expenditure account .............................................. 6 Independent examiner's report ................................................. 5 Legal and administrative details ................................................ 3 Notes to the financial statements .......................................... 8, 9 Report of the Trustees .............................................................. 4 Page 2 of 9 GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 FINANCIAL STATEMENTS FOR THE YEAR ENDED SEPTEMBER 30, 2022 ## LEGAL AND ADMINISTRATIVE DETAILS |REGISTERED CHARITY|No.222607| |---|---| |TRUSTEES|Mr Jeremy E Taylor| ||Mr M Ian Cresswell FCA| ||Mr J Ben Jones - Chair| ||Mr Robert J Marshall| ||Mrs Caroline Thompson| |MANAGEMENT COMMITTEE OFFICERS|Mr Michael J Fenwick – President (until December 15, 2021)| ||Mr Peter E Perls – President (from December 15, 2021)| ||Mrs Caroline Thompson - Chair of Management Committee| ||Mr David B Town – Vice-Chair of Management Committee| ||Mr M Ian Cresswell FCA - Treasurer| |PRINCIPAL ADDRESS|West Street| ||Gargrave| ||SKIPTON| ||BD23 3RD| |BANKERS|Yorkshire Bank/Virgin Money| ||1 Westgate| ||SHIPLEY| ||BD18 3SD| |SOLICITORS|Foster Law| ||The North Barn| ||Broughton Hall| ||SKIPTON| ||BD23 3AE| |INDEPENDENT EXAMINER|Gostling Lighthouse LLP t/as Oakfield Park| ||Unit 1C, Riparian Way| ||The Crossings Business Park| ||Cross Hills| ||KEIGHLEY| ||BD20 7AA| Page 3 of 9 ## GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 ## FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022 ## REPORT OF THE TRUSTEES ## **Structure, governance and management** Gargrave Village Hall is an unincorporated association, registered as a charity with the Charity Commissioners and is constituted by a trust deed dated March 26, 1958. The object of the trust is to acquire and hold land in the Parish of Gargrave and to erect and maintain thereon a village hall for the benefit of the inhabitants of Gargrave or otherwise to hold or apply real or personal property for the time being subject to the trusts of the charity’s trust deed for such charitable purposes within Gargrave as the Trustees shall in their discretion think fit. The charity is administered by a Management Committee, comprising of members elected annually at the Annual General Meeting, and the Trustees. ## **Risk management** Risks are constantly under review. Where appropriate, systems and procedures are in place to mitigate the risks the charity might face. These include compliance with health and safety of staff, volunteers, clients and visitors and the impact of legislation generally. ## **Investment policy** There is no set investment policy but funds are held in low risk, easily accessible investments should the need arise to make use of those funds. Currently, investments are held in National Savings Certificates and building societies. ## **Public benefit** The Trustees have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission. ## **Reserves policy** The charity holds sufficient reserves to cover approximately two years of costs. Some buildings may need substantial repair or replacement and funds are maintained should this be the case. No funds have been raised or are designated for any specific purposes. ## **Trustees and training** Recruitment and appointment of Trustees is by the Trustees in accordance with the constitution. No other persons or bodies external can appoint Trustees. No formal induction or training of Trustees or management committee members is done but, if required and approved by the Trustees, costs will be met by the charity. ## **Objectives and activities** Gargrave Village Hall relies heavily on its volunteers and their role in the operation is significant ranging from additional cleaning and caretaking duties to ensuring compliance with legislation and regulation. ## **Achievements and performance** The Trustees regard the performance of Gargrave Village Hall as satisfactory against the objectives of the trust’s constitution. No material expenditure has occurred other than the maintenance of the fabric of the buildings. Lettings are made to the local library, parish council and residents for garages. Other major income streams are the lettings of rooms within Gargrave Village Hall, the provision of dances, flea markets and a jumble sale and contributions from the local communities that use the hall and its facilities. The principal funding sources are from the lettings of Gargrave Village Hall’s premises, events organised by the management team and contributions from the local communities. All expenditure has been made with a view to maintaining the income for the charity in order to sustain the community buildings and assets. Significant activities are the provision of facilities and events that can be enjoyed by the community for a wide range of purposes including, inter alia, a snooker club, numerous health activities, jumble sales and local meetings. The local library and parish council have rooms within Gargrave Village Hall. The charity will continue to maintain facilities for the local and wider community. The Trustees consider the financial state of the charity and its performance as satisfactory. The main financial and accounting policies are set out in the notes on pages 8 to 9. Approved by the Trustees on May 18, 2023 and signed on its behalf. M Ian Cresswell FCA Page 4 of 9 GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GARGRAVE VILLAGE HALL I reF)Ort on the a¢￿￿nts of the Trust for the year ended Septembgr 30. 2022 which are set out on pages 6 to 9. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (Ihe Acr) The Charity's Trustees consider that an audit is not required for this year under section 144 {21 of the Act and that an independent examination is needed. It Is my responslblllty to: examine the accounts under section 145 of the Act to follow the applicable Directions given by the Charity Commi$sion {und&r $gcIK*n 145{51{b> of Act, and to state wh8ther particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examlnation includes a review of the accounting records kept by Ihe charity and a comparison of the accounts presented wlth those racords. 11 also includes consideration of any unusual items or disclosiires in the accounts, and the seeking of explanations from you as Trustees conterning any such matters. The procedures urmlertaken do not provide all the evidence that would be required in an audit and consequenuy no opinion is given as to whether the 8c¢ounts prs>sent a "true & fair Vie￿ and the report is limited to those matters set out in the statement below. INDEPENDENT EXAMINER'S STATEMENT In connection wlth my examination. no material matter has Gome to my attentlon which gives me Cause lo believe that in, any material ￿spect.. the accounting records were not kept in accordance with saction 130 of the Chariti8s Act: or the accounts did not accord with the accounting records; or the accounts dld not comply with the accounting requirements conceming the form and content of accounts set out in the Charities (accounts and Reportsl Regulations 2008 other than any requiremenl that the accounts glve a Irue and falrf view which Is not a matter considered as part of the inde￿ndent examination. I have no concems and have come acr(Yss no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 47 Phllip John Gostling FCA Gostlin9 Lighthouse LLP tlas Oakfield Park Unit 1c, Riparian Way The Crossings Business Park Cross hills Kgighley BD20 7AA Date.. 21 Jung 2023 Page5of9 ## GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 INCOME AND EXPENDITURE ACCOUNT |Friday September 30, 2022
Notes
INCOME
Donations
Contributions from Sections
1
Management Events
Hire of Hall and Equipment
Rent of Library Room
Office Rents
Garage Rents
Deposit Interest
Investment Income
Other Income
2
Covid Grants
EXPENDITURE
Establishment Charges:
Caretakers and Cleaners
Cleaning Materials
Gas
Electricity
Rates and Water
Insurance
Repairs and Renewals:
Building Maintenance
Furniture and Equipment
Administration:
Printing and Stationery
Communications
Advertising
Accountancy
Professional Fees
Performing Rights Fee
Honoraria
Bad and Doubtful debts
Sundry Expenses
3
Total Operating Expenses
OPERATING SURPLUS
Depreciation
EXCESS OF INCOME OVER EXPENDITURE|Year ended
September 30, 2022
£
£
3,919
10,810
9,734
22,153
3,301
1,974
4,468
535
247
335
-
57,474
15,907
1,104
4,337
2,861
1,968
3,929
30,105
6,212
-
6,212
237
1,364
128
5,300
3,958
1,545
2,000
-
106
14,638|Year ended
September 30, 2022
£
£
3,919
10,810
9,734
22,153
3,301
1,974
4,468
535
247
335
-
57,474
15,907
1,104
4,337
2,861
1,968
3,929
30,105
6,212
-
6,212
237
1,364
128
5,300
3,958
1,545
2,000
-
106
14,638|Year ended
September 30, 2021
£
£
153
(1,305)
3,054
10,464
3,300
1,781
3,945
321
90
120
18,636
40,559
13,962
1,011
3,521
2,013
1,589
3,633
25,729
5,462
1,258
6,720
147
807
128
1,000
910
1,506
2,000
-
68
6,566|Year ended
September 30, 2021
£
£
153
(1,305)
3,054
10,464
3,300
1,781
3,945
321
90
120
18,636
40,559
13,962
1,011
3,521
2,013
1,589
3,633
25,729
5,462
1,258
6,720
147
807
128
1,000
910
1,506
2,000
-
68
6,566| |---|---|---|---|---| |||57,474||40,559| |||30,105
6,212
14,638||25,729
6,720
6,566| ||6,212
-||5,462
1,258|| ||237
1,364
128
5,300
3,958
1,545
2,000
-
106||147
807
128
1,000
910
1,506
2,000
-
68|| |||50,956||39,015| |||6,518
3,776||1,544
3,048| |||2,742||(1,505)| Page 6 of 9 ## GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 BALANCE SHEET |41,912
Year ended
September 30, 2022
£
£
FIXED ASSETS
4
91,747
CURRENT ASSETS
Investments:
National Savings Income Bonds
50,000
Deposit Account:
Skipton Building Society
80,896
130,896
Debtors and Prepayments
8
6,490
Receipts in Arrears
121
6,611
Bank Accounts:
Yorkshire Bank Current Account
45,989
Section Bank Accounts
7,263
53,252
Cash in Hand:
Section Cash Balances
319
Cash Floats
30
350
191,109
CURRENT LIABILITIES
Creditors and Accruals
9
12,501
Receipts in Advance
769
13,270
NET CURRENT ASSETS
177,838
TOTAL ASSETS
269,585
FINANCED BY:
Accumulated Fund brought forward
266,843
Excess of Income over Expenditure for the period
2,742
Accumulated Fund carried forward
269,585
Approved by the Trustees on May 18, 2023 and signed on its behalf.|Year ended
September 30, 2022
£
£
91,747
50,000
80,896
130,896
6,490
121
6,611
45,989
7,263
53,252
319
30
350|Year ended
September 30, 2022
£
£
91,747
50,000
80,896
130,896
6,490
121
6,611
45,989
7,263
53,252
319
30
350|Year ended
September 30, 2021
£
£
85,868
50,000
80,400
130,400
2,552
52
2,604
55,706
4,767
60,473
49
27
76|Year ended
September 30, 2021
£
£
85,868
50,000
80,400
130,400
2,552
52
2,604
55,706
4,767
60,473
49
27
76| |---|---|---|---|---| ||6,490
121||2,552
52|| ||45,989
7,263||55,706
4,767|| ||319
30||49
27|| ||12,501
769|191,109
13,270|12,471
108|193,554
12,578| |||177,838||180,975| |||269,585||266,843| |||266,843
2,742||268,348
(1,505)| |||269,585||266,843| |||||| M Ian Cresswell FCA Page 7 of 9 ## GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 NOTES TO THE FINANCIAL STATEMENTS |41,912||Year ended|Year ended|Year ended|Year ended|||| |---|---|---|---|---|---|---|---|---| ||September 30, 2022|||September 30,|2021|||| |||£||£||||| |1. Contributions from Sections||||||||| |Amounts paid over to Management:||||||||| |Art Exhibition including Art Club|||840|||||177| |Dance|||25|||||620| |Indoor Bowls|||1,473|||||-| |Ladies'|||2,961|||||200| |Pantomime and Tap Dance|||2,726|||||-| |Snooker|||20|||||-| ||||8,044|||||997| |Closing Balances|||7,582||||4,816|| ||||15,626||||5,813|| |Opening Balances|||4,816||||7,119|| |Income to Income and Expenditure Account|||10,810||||(1,305)|| |2. Other Income||||||||| |Wayleave|||60|||||60| |Allotment Rent|||80|||||60| |Other Incomes|||195|||||-| ||||335|||||120| |3. Sundry Expenses||||||||| |Flags|||47|||||-| |PAT Tester Calibration|||54|||||54| |Other Expenses|||5|||||14| ||||106|||||68| |4.Tangible Fixed Assets||||||||| ||£||£|£||£||| ||As at||||As||at|| ||October|01,||September||||30,| ||2021||Additions|Depreciation|2022|||| |Furniture and Equipment||4,959|-|495|||4,464|| |Stage Equipment||4,734|-|473|||4,261|| |Games and Entertaining Equipment||444|-|44||||400| |Kitchen and Cleaning Equipment||2,966|-|296|||2,670|| |Sundry Fixtures and Fittings||3,508|-|350|||3,158|| |Central Heating||3,582|9,655|1,323|||11,914|| |Notice Board||549|-|54||||495| |Piano||9|-|-||||9| |Trophies at Valuation||180|-|180||||-| |Alterations and Improvements||62,693|-|-|||62,693|| |Communications Equipment||2,244|-|561|||1,683|| |||85,868|9,655|3,776|||91,747|| Assets are not usually capitalised if their value is less than £1,000 or have a useful life no greater than two years. Page 8 of 9 ## GARGRAVE VILLAGE HALL COULTHURST TRUST OPERATING AS GARGRAVE VILLAGE HALL Registered Charity No. 222607 ## 5. Accounting policies ## Accounting convention The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice, "Accounting and Reporting by Charities" (SORP 2005) issued in March 2005 and applicable UK accounting standards. ## Fund accounting General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Funds are designated only when they are raised for a specific purpose. Restricted funds are funds which are to be used in accordance with restrictions imposed by donors or which have been raised by the charity for particular purposes. All funds are unrestricted and not designated. The Accumulated Fund has arisen over many years of the charity’s normal operations. ## Incoming resources All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## Resources expended All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. ## 6. Staff Apart from the Management Committee and Trustees, all of whom are volunteers, the staff comprises two caretakers and two cleaners. These are part-time positions and, when taken together, amount to less than one full-time member of staff. No employee received emoluments greater than £60,000. No trustee or any associated person has received any remuneration from the charity except for honoraria to cover minor out of pocket expenses of £1,000 to each of the bookings secretary and the treasurer. ## 7. Income from donations and legacies |from donations and legacies||||||| |---|---|---|---|---|---|---| |Class
Donations
Gifts
Grants
Total||Restricted
funds
-
-
-||Unrestricted
funds
2022
Total
3,919
3,919
-
-
-
-||2021
Total
153
-
-| |||||||| ||||-||3,919
3,919|153| ## 8. Debtors and prepayments |s and prepayments|| |---|---| |Debtors
Prepayments
Total
rs and accruals
Creditors
Accruals
Total|2022
2021
3,394
55
3,096
2,497| ||6,490
2,552| ||2022
2021
1,413
1,294
11,088
11,177| ||12,501
12,471| ## 9. Creditors and accruals ## 10. Related party transactions There were no related party transactions. Page 9 of 9