2021-03-31-accounts - Talwrn Village Hall

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Trustees' Annual Report for the period
Period start date Period end date
01 04 2020 31 03 2021
From To
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Section A Reference and administration details

Charity name Talwrn Village Hall Other names charity is known by Registered charity number (if any) 222394 Charity's principal address Talwrn Village Hall Tai Lon Goch, Talwrn, Llangefni Anglesey, Wales Postcode LL77 7SU

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Dylan Evans Chair / Treasurer Committee
2 Andrew Patience Secretary Committee
3 Dafydd Owen Bookings Officer Committee
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5
6
7
8
9
10
11
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Name Dates acted if not for whole year
Dylan Evans Chair / Treasurer
Andrew Patience Secretary
Dafydd Owen Bookings Officer
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Names and addresses of advisers (Optional information)

March 2012

TAR

Type of adviser Name Address Auditor Islwyn Humphreys 6 Maes Y Coed, Talwrn

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Trust How the charity is constituted

(eg. trust, association, company)

Elected by the Committee Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

There is a constitution which covers the ownership of the Hall, Playing Field, Play Park, Car park and Community Shop.

The shop was originally set up with a separate sub-committee. During the pandemic, as volunteers withdrew, the Hall Officers have effectively been the committee for the shop, pending a meeting to change the Constitution.

There are full risk assessments undertaken and in place in relation to general risk, pandemic specific risk. There is an annual ROSPA inspection of the play park equipment and facilities.

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

“The property and land on which stands the Talwrn village hall conveyed to the residents of the parish of Llanddyfnan by a Deed dated 16[th] March 1952 by the Twrcelyn District Council shall be held on trust for those residents for recreational, educational and entertainment purposes without distinction on political, religious or sexual grounds” - Clause 1 of the Hall Constitution.

March 2012

TAR

The Hall committee make the hall available for bookings for all sorts of activities. A selection of bookings include:

Whist group, Archaeological group, Guides group, Yoga classes, keep-fit classes, baby massage classes, bookings by social services for families to meet under social services supervision, dance classes, majorette classes, birthday parties, anniversaries and wedding celebrations.

We usually hold a Summer fete, Halloween event, bonfire night party, breakfast with Santa at Christmas. None of those ran when covid restrictions were in place

The hall / shop also ran activities for the children throughout the pandemic including: Easter egg hunts, picture competitions, painting competitions, Easter bunny hunts, painted stones competitions, advent widow displays, etc.

The community shop opens 7 days a week run by volunteers. It Summary of the main stocks daily newspapers and a selection of magazines, dairy activities undertaken for produce, stamps, books, chilled and frozen goods, timed and the public benefit in packet food, crisps, sweets, drinks. relation to these objects (include within this It remained open throughout the pandemic and delivered(and section the statutory still does deliver door to door, to some isolating and senior declaration that trustees residents). have had regard to the guidance issued by the We have begun a Village Newsletter, Calon Talwrn, to be Charity Commission on delivered to each letterbox in the village to reach those who do public benefit) not use internet and social media

We have begun a Village Newsletter, Calon Talwrn, to be delivered to each letterbox in the village to reach those who do not use internet and social media

The officers regularly submit grant applications to try and improve the facilities and amenities that the hall / shop provide. During the pandemic we gained grant monies for: cycle trailers to allow delivery around the village, cycle sheds near the shop and play area, erected four new noticeboards around the village to display up to date information, built a covered awning by the shop when we were serving through the window at the height of the pandemic, erected new seats and picnic tables installed in the play park and playing field area, bought new tables and chairs in the hall to replace ailing and broken equipment, introduced EICR and PAT testing of all electrical goods, funded a re-roofing (including asbestos identification and removal) of the flat roof of the hall kitchen and toilet areas, installed new warm air hand dryers and sanitisers in all the toilets, funded new play equipment for internal and external use, e.g. Trim Trail, Tractor Climbing Frame, Giant chess board and pieces.

At all times the officers act in accordance with the guidance of the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

March 2012

TAR

We apply for grant funding when we can if we think it will supply new / upgraded / replacement equipment and facilities that we provide in the hall and shop.

Everything in the hall and shop is run by volunteers from the village.

You may choose to include further statements, where relevant, about:

See section C.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Kept the hall and shop open during the whole pandemic and provided a resource for, and support, for the people of the village.

See Section C

In addition to the activities listed in section C we also acted as a ‘neighbourly’ village hall that ran displaced activities from neighbouring village halls when they did not have the physical layout which meant they could remain open. Specifically, we had a one way system in operation because we had separate entry and exit doors, and so could maintain the 2 metre social distancing requirement.

Section E Financial review

March 2012

TAR

We try to remain financially solvent.

Brief statement of the charity’s policy on reserves

We aim to keep enough in reserve to cover any unexpected expense which arise from either the hall or playpark. Periodic replacement of equipment due to fair wear and tear is built into our aim, and therefore we should not need to dip into our reserves for expected and predictable expense.

Details of any funds materially in deficit

No deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

The principal forms of funding are from hire of the main hall or other rooms within the hall building. We also actively pursue grants and have several fund-raising events throughout the year, all arranged by ourselves with all profits going back into the hall accounts.

All expenditure has been towards the upkeep (running costs and general maintenance) of the hall building, play park or playing field; or to maintain or enhance what’s available to the general public, either when hiring the hall rooms or when using the play park or playing field.

investment policy and objectives including any We have no investment policy as such, but do actively invest in ethical investment policy ‘green’ equipment to promote issues like cycling, etc. We also adopted. promote healthy activity for both children and adults with investment in such things as the trim trail, outdoor table tennis table, picnic tables, etc.

The charity’s finances are fully audited annually.

Section F Other optional information

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) D T Evans Full name(s) Dylan Tudur Evans Position (eg Secretary, Treasurer Chair, etc) Date 29/01/2022

March 2012

TAR

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