CHARITY NO: 222220
STANLEY COMMON EVENTIDE COMMUNITY HALL HAYESWOOD ROAD STANLEY COMMON MEETING OF THE TRUSTEES THURSDAY 16 JUNE 2022 AT 6.30 PM
Present: Megan Lomas – Trustee and Chair, Yvonne Chapman - Trustee and Vice Chair, Trevor Forshaw - Trustee and Secretary Margaret Horton - Trustee and Treasurer, Tracey Lomas - Trustee
Megan opened the meeting, thanking everyone for attending. We have now received the audited books from the accountants so over to Trevor to continue.
The utility bills and Lease for the property have increased significantly. The Hall lease has increased and is now £1000 per year. Gas and Electricity also show large increases. We also have to take into account that the current position will change when further increases to the gas and electricity occur later in the year. We cannot guarantee that the grants that we received for Adult Care will be continued into the new financial year and also other grants obtained by the Development Worker will be available in the future.
With this in mind and the following figures showed that in 2020/2021 our turnover was £16251 with a final profit of £1634. This year’s turnover was £34732 with a profit of £16604. This was mainly made up of Adult Care £10000, Start Up grant obtained from the Council £9000, Omicron £2700, and a working earnings £11315. Due to Government cuts, we cannot be guaranteed the grants in the future. So it was agreed to increase the hall lettings from £10 per hour to between £12 and £14 per hour. This will help to offset some of these increases. The lettings of the Hall are in line with the constitution to all people regardless of age or gender.
If the increases proposed are carried out, we should just manage to keep our heads above the water but we need to make £20000 to do so.
The Trustees agreed with the above decisions and these will be put to the Committee at the next meeting.
It was suggested if agreed that these increases be implemented on the 1 August 2022. The meeting closed 7.20pm.
Charity number: 222220
The Stanley Common and District Eventide Guild
Report of the Trustees and Unaudited Financial Statements
For the year ended 31 March 2022
The Stanley Common and District Eventide Guild Contents Page For the year ended 31 March 2022
Report of the Trustees 1 Independent Examiner's Report to the Trustees 2 Statement of Financial Activities 3 Statement of Financial Position 4 Notes to the Financial Statements 5 to 8
The Stanley Common and District Eventide Guild Report of the Trustees
For the year ended 31 March 2022
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity The Stanley Common and District Eventide Guild Charity registration number 222220 Principal address Hayeswood Road Stanley Common Derbyshire DE7 6GE
Trustees
The trustees and officers serving during the year and since the year end were as follows:
| Miss Tracey Anne Lomas | |
|---|---|
| Mr Trevor Forshaw | |
| Mrs Margaret Horton | |
| Mrs Jasmine Yule | |
| Ms Jennifer Megan Lomas | |
| Mrs Yvonne Chapman | |
| Independent examiners | AHBS Limited |
| Naylor House | |
| Mundy Street | |
| ILKESTON | |
| Derbyshire | |
| DE7 8DH | |
| Bankers | HSBC |
Approved by the Board of Trustees and signed on its behalf by
............................................................................. Mr Trevor Forshaw
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The Stanley Common and District Eventide Guild Independent Examiners Report to the Trustees
For the year ended 31 March 2022
I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiners statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Robinson FCPA
AHBS Limited Naylor House Mundy Street ILKESTON Derbyshire DE7 8DH
30 May 2022
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The Stanley Common and District Eventide Guild Statement of Financial Activities
For the year ended 31 March 2022
| Notes Income and endowments from: Donations and legacies 2 Charitable activities 3 Investments 4 Total Expenditure on: Charitable activities 5/6 Total Net income Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 23,617 11,315 1 34,933 (18,330) (18,330) 16,603 30,703 47,306 |
2021 £ 13,950 2,298 3 |
|---|---|---|
| 16,251 | ||
| (14,618) | ||
| (14,618) | ||
| 1,633 29,069 |
||
| 30,702 |
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The Stanley Common and District Eventide Guild Statement of Financial Position
As at 31 March 2022
| Notes Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Net assets The funds of the charity Unrestricted income funds 12 Total funds |
£ 2022 3,476 3,476 44,407 44,407 (575) 43,832 47,308 47,308 47,306 47,306 |
£ 2021 2,980 |
|---|---|---|
| 2,980 | ||
| 27,825 | ||
| 27,825 | ||
| (101) 27,724 |
||
| 30,704 | ||
| 30,704 | ||
| 30,702 | ||
| 30,702 |
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Mr Trevor Forshaw Trustee
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The Stanley Common and District Eventide Guild Notes to the Financial Statements
For the year ended 31 March 2022
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.
The Stanley Common and District Eventide Guild meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Going concern
The accounts have been produced as a going concern.
Tangible fixed assets
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
| Plant and machinery | 25% Reducing balance |
|---|---|
| Computer equipment | 25% Reducing balance |
| Motor vehicles | 25% Reducing balance |
| Fixtures and fittings | 25% Reducing balance |
2. Income from donations and legacies
| Unrestricted funds Donations received Grants received |
2021 2022 £ £ - 450 13,950 23,167 13,950 23,617 |
|---|---|
3. Income from charitable activities
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Unrestricted funds | ||
| Hall Activities | ||
| Hall Activities | 11,315 | 2,298 |
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The Stanley Common and District Eventide Guild Notes to the Financial Statements Continued
For the year ended 31 March 2022
4. Investment income
| Unrestricted funds Bank interest receivable 5. Costs of charitable activities by fund type Unrestricted funds Hall Activities Support costs 6. Costs of charitable activities by activity type Activities undertaken directly Hall Activities 7. Analysis of support costs Governance costs 8. Net income/(expenditure) for the year This is stated after charging/(crediting): Depreciation of owned fixed assets Accountancy fees Loss on disposal of intangible fixed assets |
2022 £ 1 1 2022 £ 1,510 16,820 18,330 2022 £ 18,330 2022 £ 16,820 2022 £ 1,057 482 6,709 |
2021 £ 3 |
|---|---|---|
| 3 | ||
| 2021 £ 1,394 13,224 |
||
| 14,618 | ||
| 2021 £ 14,618 2021 £ 13,224 2021 £ 994 480 3,349 |
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The Stanley Common and District Eventide Guild Notes to the Financial Statements Continued
For the year ended 31 March 2022
9. Comparative for the Statement of Financial Activities
The comparative year values on the Statement of Financial Activites are for unrestricted funds.
10. Tangible fixed assets
| Plant and | Motor | Fixtures and | ||
|---|---|---|---|---|
| Cost or valuation | machinery | vehicles | fittings | Total |
| £ | £ | £ | £ | |
| At 01 April 2021 | 3,036 | 3,560 | 5,092 | 11,688 |
| Additions | 1,554 | - | - | 1,554 |
| At 31 March 2022 | 4,590 | 3,560 | 5,092 | 13,242 |
| Depreciation | ||||
| At 01 April 2021 | 2,982 | 1,669 | 3,712 | 8,363 |
| Charge for year | 326 | 473 | 604 | 1,403 |
| At 31 March 2022 | 3,308 | 2,142 | 4,316 | 9,766 |
| Net book values | ||||
| At 31 March 2022 | 1,282 | 1,418 | 776 | 3,476 |
| At 31 March 2021 | 54 | 1,891 | 1,380 | 3,325 |
11. Creditors: amounts falling due within one year
Trade creditors
| 2022 £ 575 575 |
2021 £ 101 |
|---|---|
| 101 |
12. Movement in funds
Unrestricted Funds
General
Eventide Guild
| Balance at | Incoming | Outgoing | Balance at |
|---|---|---|---|
| 01/04/2021 | resources | resources | 31/03/2022 |
| £ | £ | £ | £ |
| 30,703 | 34,933 | (18,330) | 47,306 |
| 30,703 | 34,933 | (18,330) | 47,306 |
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The Stanley Common and District Eventide Guild Notes to the Financial Statements Continued
For the year ended 31 March 2022
Unrestricted Funds - Previous year
| Unrestricted Funds - Previous year | ||||
|---|---|---|---|---|
| Balance at | Incoming | Outgoing | Balance at | |
| 01/04/2020 | resources | resources | 31/03/2021 | |
| £ | £ | £ | £ | |
| General | ||||
| Eventide Guild | 29,069 | 16,251 | (14,618) | 30,702 |
| 29,069 | 16,251 | (14,618) | 30,702 | |
| Purpose of unrestricted Funds | ||||
| Eventide Guild | ||||
| Provides entertainment for the elderly and local community i.e bingo, yoga, karate, line | dancing, mother and toddlers, | |||
| pre-school, concerts, lunches, whilst drive once a month, get togethers and trips out. | ||||
| Analysis of net assets between funds | ||||
| Tangible | Net current | Net Assets | ||
| fixed assets | assets / | |||
| (liabilities) | ||||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General | ||||
| Eventide Guild | 3,476 | 43,832 | 47,308 | |
| 3,476 | 43,832 | 47,308 | ||
| Previous year | ||||
| Tangible | Net current | Net Assets | ||
| fixed assets | assets / | |||
| (liabilities) | ||||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General | ||||
| Eventide Guild | 2,980 | 27,724 | 30,704 | |
| 2,980 | 27,724 | 30,704 |
13. Analysis of net assets between funds
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Date: 26/05/2022 Time: 15:19:33
Page: 1
Eventide Guild 2022
Prior Year Report
From: Month 1, April 2021 To: Month 12, March 2022
Chart of Accounts:
AHBS 18
| Sales/business income Sales/work done 4000-4499 Donations 4899 Grants 4900 Interest 4901-4949 Purchases/direct costs Purchases & Materials 5000-5199 Cost of sales Direct labour costs Gross Profit/(Loss): Overheads/expenses Motor and travel 7300-7499 Property Charges 7100-7149 Repairs & renewals 7150-7199 Office costs 7200-7299 Advertising & PR 7500-7599 Bank Charges 7900-7979 Legal & Professional fees 7600-7699 Other Expenses 7980-7999 Depreciation 8000-8079 Net Profit/(Loss): |
Actual 11,315.28 250.00 23,167.00 0.68 34,732.96 990.41 990.41 6,708.50 6,708.50 27,034.05 1,852.96 4,256.79 1,064.57 774.03 23.59 66.84 481.82 1,052.27 856.99 10,429.86 16,604.19 |
Period Ratio 32.58 0.72 66.70 0.00 100.00 2.85 2.85 19.31 19.31 77.83 5.33 12.26 3.07 2.23 0.07 0.19 1.39 3.03 2.47 30.03 47.81 |
Period | Prior Yr 2,298.46 0.00 13,950.00 2.96 16,251.42 0.00 0.00 3,749.44 3,749.44 12,501.98 373.67 3,155.74 3,545.87 1,126.55 0.00 0.00 480.25 1,192.03 993.53 10,867.64 1,634.34 |
Variance 9,016.82 250.00 9,217.00 (2.28) 18,481.54 990.41 990.41 2,959.06 2,959.06 14,532.07 1,479.29 1,101.05 (2,481.30) (352.52) 23.59 66.84 1.57 (139.76) (136.54) (437.78) 14,969.85 |
Actual 11,315.28 250.00 23,167.00 0.68 34,732.96 990.41 990.41 6,708.50 6,708.50 27,034.05 1,852.96 4,256.79 1,064.57 774.03 23.59 66.84 481.82 1,052.27 856.99 10,429.86 16,604.19 |
Year to Date | Year to Date | Year to Date | Prior Yr 2,298.46 0.00 13,950.00 2.96 16,251.42 0.00 0.00 3,749.44 3,749.44 12,501.98 373.67 3,155.74 3,545.87 1,126.55 0.00 0.00 480.25 1,192.03 993.53 10,867.64 1,634.34 |
Variance 9,016.82 250.00 9,217.00 (2.28) |
|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Ratio 32.58 0.72 66.70 0.00 100.00 2.85 2.85 19.31 19.31 77.83 5.33 12.26 3.07 2.23 0.07 0.19 1.39 3.03 2.47 30.03 47.81 |
||||||||||||||||
| 18,481.54 990.41 990.41 2,959.06 2,959.06 |
||||||||||||||||
| 14,532.07 1,479.29 1,101.05 (2,481.30) (352.52) 23.59 66.84 1.57 (139.76) (136.54) (437.78) |
||||||||||||||||
| 14,969.85 |
Date: 26/05/2022 Time: 15:18:54
Page: 1
Eventide Guild 2022 Balance Sheet
| From: Month 1, April 2021 To: Month 12, March 2022 Chart of Accounts: AHBS 18 Period Fixed Assets Vans Trucks & Buses 0100-0109 (472.81) Portable Trade Equipment 0400-0409 1,228.60 Furniture & Fixtures 0500-0509 (258.78) 497.01 Current Assets Cash at Banks 1200-1239 15,475.48 Cash in Hand 1290-1299 1,107.00 16,582.48 Current Liabilities Trade creditors 2100-2199 475.30 475.30 Current Assets less Current Liabilities: 16,107.18 Total Assets less Current Liabilities: 16,604.19 Long Term Liabilites 0.00 Total Assets less Total Liabilities: 16,604.19 Capital Account Balance at start of period 3100-3199 0.00 16,604.19 P & L Account 16,604.19 |
Year to Date 1,418.46 1,282.80 776.37 3,477.63 43,299.94 1,107.00 44,406.94 577.50 577.50 43,829.44 47,307.07 0.00 47,307.07 30,702.88 16,604.19 47,307.07 |
|---|---|
Date: 26/05/2022 Time: 15:18:26
Page: 1
Eventide Guild 2022 Period Trial Balance
To Period: Month 12, March 2022
| N/C 0101 0105 0106 0401 0402 0405 0406 0501 0505 0506 1200 1210 1299 2100 3100 4000 4899 4900 4901 5084 5085 6002 7102 7105 7106 7107 7108 7110 7150 7200 7201 7203 7210 7311 7321 7400 7500 7520 7601 7900 7902 7980 7982 7999 8001 8004 8005 8011 |
Name VTB Pool - COST b/fwd VTB Pool - Accumulated DEP b/fwd VTB Pool - DEP charge for the year PTE Pool - COST b/fwd PTE Pool - Additions at cost PTE Pool - Accumulated DEP b/fwd PTE Pool - DEP charge for the year F&F Pool - COST b/fwd F&F Pool - Accumulated DEP b/fwd F&F Pool - DEP charge for the year HSBC Current a/c HSBC BMM £ Sterling Cashbox £ 1299 Creditors Control Account Reserves/previous balance UK SALES Donations 4899 Other Income Gross Interest Received - Ltd Co. Loose tools/prot.clothing Standing rent/fees Sub-contractors Water Rates Premises Security Cleaning & waste disposal Electricity Mains Gas Premises Maintenance Premises repairs/renewals STATIONERY/PRINTING Postage/Courier services Subscriptions Business TELEPHONE Vatable motor exp. v1 Non vat motor exp. v1 UK Travel Advertising Gifts ACCOUNTANCY FEES Other finance charges BANK CHARGES Trade Insurances (claims to 4900) DONATIONS Sundry Trade Expenses Depreciation - Vans/Trucks/Buses Depreciation - Trade Equipt. (Portable) Depreciation - Furniture & Fixtures Gain on disposal of asset Totals: |
Debit 3,560.00 3,036.37 1,554.00 5,092.05 37,250.63 6,049.31 1,107.00 452.58 537.83 6,708.50 242.62 359.00 917.00 893.36 823.45 1,021.36 1,064.57 290.81 37.22 20.00 426.00 786.46 817.50 249.00 6.00 17.59 481.82 20.00 46.84 466.69 170.00 415.58 472.81 325.40 258.78 75,978.13 |
Credit 1,668.73 472.81 2,982.17 325.40 3,711.85 603.83 577.50 30,702.88 11,315.28 250.00 23,167.00 0.68 200.00 |
Credit |
|---|---|---|---|---|
| 75,978.13 |