**CHARITY NO: 222220** # **STANLEY COMMON EVENTIDE COMMUNITY HALL HAYESWOOD ROAD STANLEY COMMON MEETING OF THE TRUSTEES THURSDAY 16 JUNE 2022 AT 6.30 PM** ## **Present: Megan Lomas – Trustee and Chair, Yvonne Chapman - Trustee and Vice Chair, Trevor Forshaw - Trustee and Secretary Margaret Horton - Trustee and Treasurer, Tracey Lomas - Trustee** Megan opened the meeting, thanking everyone for attending. We have now received the audited books from the accountants so over to Trevor to continue. The utility bills and Lease for the property have increased significantly. The Hall lease has increased and is now £1000 per year. Gas and Electricity also show large increases. We also have to take into account that the current position will change when further increases to the gas and electricity occur later in the year. We cannot guarantee that the grants that we received for Adult Care will be continued into the new financial year and also other grants obtained by the Development Worker will be available in the future. With this in mind and the following figures showed that in 2020/2021 our turnover was £16251 with a final profit of £1634. This year’s turnover was £34732 with a profit of £16604. This was mainly made up of Adult Care £10000, Start Up grant obtained from the Council £9000, Omicron £2700, and a working earnings £11315. Due to Government cuts, we cannot be guaranteed the grants in the future. So it was agreed to increase the hall lettings from £10 per hour to between £12 and £14 per hour. This will help to offset some of these increases. The lettings of the Hall are in line with the constitution to all people regardless of age or gender. If the increases proposed are carried out, we should just manage to keep our heads above the water but we need to make £20000 to do so. The Trustees agreed with the above decisions and these will be put to the Committee at the next meeting. It was suggested if agreed that these increases be implemented on the 1 August 2022. The meeting closed 7.20pm. Charity number: 222220 The Stanley Common and District Eventide Guild Report of the Trustees and Unaudited Financial Statements For the year ended 31 March 2022 The Stanley Common and District Eventide Guild Contents Page For the year ended 31 March 2022 Report of the Trustees 1 Independent Examiner's Report to the Trustees 2 Statement of Financial Activities 3 Statement of Financial Position 4 Notes to the Financial Statements 5 to 8 The Stanley Common and District Eventide Guild Report of the Trustees For the year ended 31 March 2022 The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. ## **REFERENCE AND ADMINISTRATIVE INFORMATION** **Name of Charity** The Stanley Common and District Eventide Guild **Charity registration number** 222220 **Principal address** Hayeswood Road Stanley Common Derbyshire DE7 6GE ## **Trustees** The trustees and officers serving during the year and since the year end were as follows: ||Miss Tracey Anne Lomas| |---|---| ||Mr Trevor Forshaw| ||Mrs Margaret Horton| ||Mrs Jasmine Yule| ||Ms Jennifer Megan Lomas| ||Mrs Yvonne Chapman| |**Independent examiners**|AHBS Limited| ||Naylor House| ||Mundy Street| ||ILKESTON| ||Derbyshire| ||DE7 8DH| |**Bankers**|HSBC| Approved by the Board of Trustees and signed on its behalf by ............................................................................. Mr Trevor Forshaw 1 of 8 The Stanley Common and District Eventide Guild Independent Examiners Report to the Trustees For the year ended 31 March 2022 I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2022. ## **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiners statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Simon Robinson FCPA AHBS Limited Naylor House Mundy Street ILKESTON Derbyshire DE7 8DH 30 May 2022 2 of 8 ## The Stanley Common and District Eventide Guild Statement of Financial Activities For the year ended 31 March 2022 |**Notes**
**Income and endowments from:**
Donations and legacies
2
Charitable activities
3
Investments
4
**Total**
**Expenditure on:**
Charitable activities
5/6
**Total**
**Net income**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
23,617
11,315
1
**34,933**
(18,330)
**(18,330)**
**16,603**
30,703
**47,306**|**2021**
**£**
13,950
2,298
3| |---|---|---| |||**16,251**| |||(14,618)| |||**(14,618)**| |||**1,633**
29,069| |||**30,702**| 3 of 8 ## The Stanley Common and District Eventide Guild Statement of Financial Position As at 31 March 2022 |**Notes**
**Fixed assets**
Tangible assets
10
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
11
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**The funds of the charity**
Unrestricted income funds
12
**Total funds**|**£**
**2022**
3,476
**3,476**
44,407
**44,407**
(575)
**43,832**
**47,308**
**47,308**
47,306
**47,306**|**£**
**2021**
2,980| |---|---|---| |||**2,980**| |||27,825| |||**27,825**| |||(101)
**27,724**| |||**30,704**| |||**30,704**| |||30,702| |||**30,702**| The financial statements were approved and authorised for issue by the Board and signed on its behalf by: Mr Trevor Forshaw Trustee 4 of 8 The Stanley Common and District Eventide Guild Notes to the Financial Statements For the year ended 31 March 2022 ## **1. Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011. The Stanley Common and District Eventide Guild meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **Going concern** The accounts have been produced as a going concern. ## **Tangible fixed assets** Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: |Plant and machinery|25% Reducing balance| |---|---| |Computer equipment|25% Reducing balance| |Motor vehicles|25% Reducing balance| |Fixtures and fittings|25% Reducing balance| ## **2. Income from donations and legacies** |**Unrestricted funds**
Donations received
Grants received|**2021**
**2022**
**£**
**£**
-
450
13,950
23,167
**13,950**
**23,617**| |---|---| ## **3. Income from charitable activities** ||**2022**|**2021**| |---|---|---| ||**£**|**£**| |**Unrestricted funds**||| |_Hall Activities_||| |Hall Activities|11,315|2,298| 5 of 8 The Stanley Common and District Eventide Guild Notes to the Financial Statements Continued For the year ended 31 March 2022 ## **4. Investment income** |**Unrestricted funds**
Bank interest receivable
**5. Costs of charitable activities by fund type**
**Unrestricted funds**
Hall Activities
Support costs
**6. Costs of charitable activities by activity type**
**Activities undertaken directly**
Hall Activities
**7. Analysis of support costs**
Governance costs
**8. Net income/(expenditure) for the year**
This is stated after charging/(crediting):
Depreciation of owned fixed assets
Accountancy fees
Loss on disposal of intangible fixed assets|**2022**
**£**
1
**1**
**2022**
**£**
1,510
16,820
**18,330**
**2022**
**£**
18,330
**2022**
**£**
16,820
**2022**
**£**
1,057
482
6,709|**2021**
**£**
3| |---|---|---| |||**3**| |||**2021**
**£**
1,394
13,224| |||**14,618**| |||**2021**
**£**
14,618
**2021**
**£**
13,224
**2021**
**£**
994
480
3,349| 6 of 8 The Stanley Common and District Eventide Guild Notes to the Financial Statements Continued For the year ended 31 March 2022 ## **9. Comparative for the Statement of Financial Activities** The comparative year values on the Statement of Financial Activites are for unrestricted funds. ## **10. Tangible fixed assets** ||**Plant and**|**Motor**|**Fixtures and**|| |---|---|---|---|---| |**Cost or valuation**|**machinery**|**vehicles**|**fittings**|**Total**| ||**£**|**£**|**£**|**£**| |At 01 April 2021|3,036|3,560|5,092|11,688| |Additions|1,554|-|-|1,554| |At 31 March 2022|**4,590**|**3,560**|**5,092**|**13,242**| |**Depreciation**||||| |At 01 April 2021|2,982|1,669|3,712|8,363| |Charge for year|326|473|604|1,403| |At 31 March 2022|**3,308**|**2,142**|**4,316**|**9,766**| |**Net book values**||||| |At 31 March 2022|**1,282**|**1,418**|**776**|**3,476**| |At 31 March 2021|**54**|**1,891**|**1,380**|**3,325**| ## **11. Creditors: amounts falling due within one year** Trade creditors |**2022**
**£**
575
**575**|**2021**
**£**
101| |---|---| ||**101**| ## **12. Movement in funds** ## **Unrestricted Funds** _General_ Eventide Guild |**Balance at**|**Incoming**|**Outgoing**|**Balance at**| |---|---|---|---| |**01/04/2021**|**resources**|**resources**|**31/03/2022**| |**£**|**£**|**£**|**£**| |30,703|34,933|(18,330)|47,306| |**30,703**|**34,933**|**(18,330)**|**47,306**| 7 of 8 ## The Stanley Common and District Eventide Guild Notes to the Financial Statements Continued For the year ended 31 March 2022 ## **Unrestricted Funds - Previous year** |**Unrestricted Funds - Previous year**||||| |---|---|---|---|---| ||**Balance at**|**Incoming**|**Outgoing**|**Balance at**| ||**01/04/2020**|**resources**|**resources**|**31/03/2021**| ||**£**|**£**|**£**|**£**| |_General_||||| |Eventide Guild|29,069|16,251|(14,618)|30,702| ||**29,069**|**16,251**|**(14,618)**|**30,702**| |**Purpose of unrestricted Funds**||||| |Eventide Guild||||| |Provides entertainment for the elderly and local community i.e bingo, yoga, karate, line||dancing, mother and toddlers,||| |pre-school, concerts, lunches, whilst drive once a month, get togethers and trips out.||||| |**Analysis of net assets between funds**||||| |||**Tangible**|**Net current**|**Net Assets**| |||**fixed assets**|**assets /**|| ||||**(liabilities)**|| |||**£**|**£**|**£**| |**Unrestricted funds**||||| |_General_||||| |Eventide Guild||3,476|43,832|47,308| |||**3,476**|**43,832**|**47,308**| |**Previous year**||||| |||**Tangible**|**Net current**|**Net Assets**| |||**fixed assets**|**assets /**|| ||||**(liabilities)**|| |||**£**|**£**|**£**| |**Unrestricted funds**||||| |_General_||||| |Eventide Guild||2,980|27,724|30,704| |||**2,980**|**27,724**|**30,704**| ## **13. Analysis of net assets between funds** 8 of 8 **Date:** 26/05/2022 **Time:** 15:19:33 **Page:** 1 **Eventide Guild 2022** ## **Prior Year Report** **From:** Month 1, April 2021 **To:** Month 12, March 2022 ## **Chart of Accounts:** ## AHBS 18 |**Sales/business income**
Sales/work done 4000-4499
Donations 4899
Grants 4900
Interest 4901-4949
**Purchases/direct costs**
Purchases & Materials 5000-5199
**Cost of sales**
Direct labour costs
**Gross Profit/(Loss):**
**Overheads/expenses**
Motor and travel 7300-7499
Property Charges 7100-7149
Repairs & renewals 7150-7199
Office costs 7200-7299
Advertising & PR 7500-7599
Bank Charges 7900-7979
Legal & Professional fees 7600-7699
Other Expenses 7980-7999
Depreciation 8000-8079
**Net Profit/(Loss):**|
|**Actual**
11,315.28
250.00
23,167.00
0.68
34,732.96
990.41
990.41
6,708.50
6,708.50
27,034.05
1,852.96
4,256.79
1,064.57
774.03
23.59
66.84
481.82
1,052.27
856.99
10,429.86
16,604.19||**Period**
**Ratio**
32.58
0.72
66.70
0.00
100.00
2.85
2.85
19.31
19.31
77.83
5.33
12.26
3.07
2.23
0.07
0.19
1.39
3.03
2.47
30.03
47.81|**Period**||**Prior Yr**
2,298.46
0.00
13,950.00
2.96
16,251.42
0.00
0.00
3,749.44
3,749.44
12,501.98
373.67
3,155.74
3,545.87

1,126.55
0.00
0.00
480.25
1,192.03
993.53
10,867.64
1,634.34|**Variance**
9,016.82
250.00
9,217.00
(2.28)
18,481.54
990.41
990.41
2,959.06
2,959.06
14,532.07
1,479.29
1,101.05
(2,481.30)
(352.52)
23.59
66.84
1.57
(139.76)
(136.54)
(437.78)
14,969.85|
|**Actual**
11,315.28
250.00
23,167.00
0.68
34,732.96
990.41
990.41
6,708.50
6,708.50
27,034.05
1,852.96
4,256.79
1,064.57
774.03
23.59
66.84
481.82
1,052.27
856.99
10,429.86
16,604.19|**Year to Date**|**Year to Date**|**Year to Date**||**Prior Yr**
2,298.46
0.00
13,950.00
2.96
16,251.42
0.00
0.00
3,749.44
3,749.44
12,501.98
373.67
3,155.74
3,545.87

1,126.55
0.00
0.00
480.25
1,192.03
993.53
10,867.64
1,634.34|**Variance**
9,016.82
250.00
9,217.00
(2.28)| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||**Ratio**
32.58
0.72
66.70
0.00
100.00
2.85
2.85
19.31
19.31
77.83
5.33
12.26
3.07
2.23
0.07
0.19
1.39
3.03
2.47
30.03
47.81|||| |||||||||||||||||18,481.54
990.41
990.41
2,959.06
2,959.06| |||||||||||||||||14,532.07
1,479.29
1,101.05
(2,481.30)
(352.52)
23.59
66.84
1.57
(139.76)
(136.54)
(437.78)| |||||||||||||||||| |||||||||||||||||14,969.85| **Date:** 26/05/2022 **Time:** 15:18:54 **Page:** 1 **Eventide Guild 2022 Balance Sheet** |**From:**
Month 1, April 2021
**To:**
Month 12, March 2022
**Chart of Accounts:**
AHBS 18
**Period**
**Fixed Assets**
Vans Trucks & Buses 0100-0109
(472.81)
Portable Trade Equipment 0400-0409
1,228.60
Furniture & Fixtures 0500-0509
(258.78)
497.01
**Current Assets**
Cash at Banks 1200-1239
15,475.48
Cash in Hand 1290-1299
1,107.00
16,582.48
**Current Liabilities**
Trade creditors 2100-2199
475.30
475.30
**Current Assets less Current Liabilities:**
16,107.18
**Total Assets less Current Liabilities:**
16,604.19
**Long Term Liabilites**
0.00
**Total Assets less Total Liabilities:**
16,604.19
**Capital Account**
Balance at start of period 3100-3199
0.00
16,604.19
P & L Account
16,604.19|**Year to Date**
1,418.46
1,282.80
776.37
3,477.63
43,299.94
1,107.00
44,406.94
577.50
577.50
43,829.44
47,307.07
0.00
47,307.07
30,702.88
16,604.19
47,307.07| |---|---| **Date:** 26/05/2022 **Time:** 15:18:26 **Page:** 1 **Eventide Guild 2022 Period Trial Balance** **To Period:** Month 12, March 2022 |**N/C**
0101
0105
0106
0401
0402
0405
0406
0501
0505
0506
1200
1210
1299
2100
3100
4000
4899
4900
4901
5084
5085
6002
7102
7105
7106
7107
7108
7110
7150
7200
7201
7203
7210
7311
7321
7400
7500
7520
7601
7900
7902
7980
7982
7999
8001
8004
8005
8011|**Name**
VTB Pool - COST b/fwd
VTB Pool - Accumulated DEP b/fwd
VTB Pool - DEP charge for the year
PTE Pool - COST b/fwd
PTE Pool - Additions at cost
PTE Pool - Accumulated DEP b/fwd
PTE Pool - DEP charge for the year
F&F Pool - COST b/fwd
F&F Pool - Accumulated DEP b/fwd
F&F Pool - DEP charge for the year
HSBC Current a/c
HSBC BMM
£ Sterling Cashbox £ 1299
Creditors Control Account
Reserves/previous balance
UK SALES
Donations 4899
Other Income
Gross Interest Received - Ltd Co.
Loose tools/prot.clothing
Standing rent/fees
Sub-contractors
Water Rates
Premises Security
Cleaning & waste disposal
Electricity
Mains Gas
Premises Maintenance
Premises repairs/renewals
STATIONERY/PRINTING
Postage/Courier services
Subscriptions
Business TELEPHONE
Vatable motor exp. v1
Non vat motor exp. v1
UK Travel
Advertising
Gifts
ACCOUNTANCY FEES
Other finance charges
BANK CHARGES
Trade Insurances (claims to 4900)
DONATIONS
Sundry Trade Expenses
Depreciation - Vans/Trucks/Buses
Depreciation - Trade Equipt. (Portable)
Depreciation - Furniture & Fixtures
Gain on disposal of asset
**Totals:**|**Debit**
3,560.00
3,036.37
1,554.00
5,092.05
37,250.63
6,049.31
1,107.00
452.58
537.83
6,708.50
242.62
359.00
917.00
893.36
823.45
1,021.36
1,064.57
290.81
37.22
20.00
426.00
786.46
817.50
249.00
6.00
17.59
481.82
20.00
46.84
466.69
170.00
415.58
472.81
325.40
258.78
75,978.13|**Credit**
1,668.73
472.81
2,982.17
325.40
3,711.85
603.83
577.50
30,702.88
11,315.28
250.00
23,167.00
0.68
200.00|**Credit**| |---|---|---|---|---| ||||75,978.13|| ## ## ##