2021-12-31-accounts

Vowchurch and Turnastone Memorial Hall

Charity Reg No. 219586

Trustees Annual Report 1[st] Jan 2021 – 31[st] Dec 2021

Public Address: The Granary, Chanstone Court, Vowchurch, Hereford, HR2 0QE

Trustees: Jane Wheatley, Ian Prior, Stephanie Hensher, David Parker, Robert Lloyd.

Aim and Purpose

The Memorial Hall provides a community space for the residents of the villages of Vowchurch and Turnastone located in the Golden Valley, Herefordshire. The building was constructed in the 1920s and comprises a large hall, two kitchen areas and two small rooms used for storage.

Objectives and activities

The hall is committed to providing a focal point for community activity within a small rural village. Communal activities were curtailed by covid restrictions in 2021 and the objective shifted to maintaining the building in preparation for the resumption of community events.

Government imposed Covid-19 lockdowns continued to affect hall bookings throughout 2021. Events that did take place included

• Use of the hall for a film shoot in May

• Puppet Theatre rehearsal in June

• Children’s birthday party in November followed by a naming ceremony in December.

The hall was also used for a number of exercise/sporting classes including Yoga, Taiji, Martial Arts training and bowls when covid guidance allowed.

Local groups including the GVAG and Concerts for Craswell hosted meetings within the hall and the venue was used as a Polling Station in May.

Community events and gatherings were not permitted until the latter part of the year due to Covid restrictions. Pub nights were held in October, November and December.

Achievements and Performance

The primary achievement of the year has been mitigating the disruption of government covid restrictions. Where possible events and classes have continued and the financial security of the hall has been aided by government covid grants which have formed the majority of the halls income.

The break in hall activities afforded by covid restrictions has allowed for much needed maintenance and investment, including the refurbishment of the hall floor and the purchase of a replacement notice board.

Financial Review

The hall ended the year in a strong financial position having increased its balance from £28,526.22 on 1[st] January 2021 to £44,150.30 at year end. This increase however, must be viewed in the context of £16,897 awarded in government covid grants.

Income related to hall use totalled £3,038.07, donations £821.98 and VAT50 subscriptions totalled £1,914.

The year ended on a positive note with the award of a £2,300 community grant for the hosting of art, felting and basket making classes for the community.

Expenses across the year were dominated by maintenance costs (£5,095.23) including the repair of the hall floor. Utility payments accounted for £1,037.58 across the year and £1745 was spent on a new noticeboard.

Reserves policy

The hall maintains a secondary bank account with a year end balance of £25,182.54. Although no fixed parameters are set by the committee, the money in this account is held in reserve for unexpected costs.

Volunteers

All members of the committee are volunteers. The day to day operations of the hall are managed by Jane Wheatley with help from other committee members. The role of treasurer was held by Merv Counter during the 2021 financial year. Mr Counter has subsequently moved away from the area and the post of treasurer is now held by Luke Craddock-Bennett.

Structure

The hall is managed through a committee of local residents. Trustees are recruited to represent different sectors of the local community and to bring a mix of skills and experience.

The committee members meet monthly and are responsible for making decisions on all matters of general concern and importance to the hall including deciding on how funds are spent.

Committee

Jane Wheatley (Trustee, Chair)

Stephanie Hensher (Trustee, Vice Chair)

Ian Prior (Trustee)

David Parker (Trustee)

Robert Lloyd (Trustee)

Luke Craddock-Bennett (Treasurer)

Graeme Deas

Tilly Parker

Neill Brooks

Imogen Rabone

Lucinda Levinge

Linda Price

Ellie Parker

Annual return

The financial accounts for the year ended December 31[st] 2021 were prepared by the treasurer of the Village Hall, Mr. Merv Counter and were examined and found correct on 10[th] March 2022 by

Mr. David Jones of David M Jones & Partners, Accountancy & Taxation Services, Hay-on-Wye.

2021 Vowchurch Hall Balanc Sheet 31st Dec 2021 Recei Ex enses enin balances 1st Januar Cash in hand HSBCCommunityAccount HSBC Money Manager 2 (VaT501 11.00 2601.12 25914.10 Electricity Heating Oil Water Equi pment Repairs Maintenance Premises Licence Insurance StationerylPostage Fundraising costs Deposit refunds VaT50 prize money VAT 50 refunds loverpaymentsl Other expenditure 722.00 189.00 126.58 1953.80 128.00 5095.23 Income Hall Hire Market Stalls Market Cafe Fundraisers Pub Nights Wayleaves Other Income (Mainl Other Income IBMMI Donations VaT50 subscriptions 2333.00 152.40 55.00 697.64 497.67 19.02 19297.58 10.00 120.00 280.00 821.98 1914.00 25090.65 146.76 9469.01 Bank Interes Closin bal 31st December:_ HSBCCommunity Account HSBC Businessmoney Manager HSBCCommunityAccount HSBC Business Money Manager Cash in hand 18156.36 25182.54 811.40 2.44 2.44 53619.31 53619.31

Vowchurch Hall Current Account enses Summa 2021 Tran$for to BMM ac VT50 Prl Monw PrlnVPosV Staiion¢ D.00 0.00 0.00 FwÉalsln eosts D.00 D.00 Dpo8lt Relurn Contr El•ctrScl 51.00 0.00 102.00 51.00 51.00 51.00 Heal 011 189.00 D.00 0.00 0.00 o.oo 0.00 0.00 o.oo 0.00 0.00 0.00 0.00 War Ue8ilc•s 0.00 Insura￿Ce Oth•r Janua FeDNa rch 4066.91 273.47 278.58 838 64 179687 322 94 51.00 293.00 701.32 24E.00 248.00 190.28 0.00 20.00 0.00 0.00 0.00 30.00 o.DD O.OD .00 115.47 0.00 128.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3826.g1 0.00 0.00 0.00 697.64 o.oo 0.00 20.00 0.00 0.00 0.00 0.00 0.0 0.00 0.00 0.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 o.oo 30.00 0.00 126 S8 0.00 0.00 0.00 0.00 0.00 0.00 140.00 so.00 gooo 0.00 1745.87 79.98 0.00 D.00 0.00 0.00 o.oo 0.00 31.96 o.oo o.oo O.DU 0.00 750 9.80 0.00 0.00 D.00 0.00 0.00 0.00 10.00 0.00 0.00 J￿rte 180 00 o.oo 80.00 558.32 175.00 0.00 135.QO 0.00 0.00 0.00 0.00 0.00 o.oo 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Au Se leTrer oaobor Novonkner Oecenér 7300 73.00 73.00 73.00 73.00 0.00 0.00 0.00 o.oo 0.00 0.00 0.0 70.00 12.48 0.00 Income ummary 2021 Country ark•t Stalls County Mark•t CaFé Fun(*alsor Ev•nts Wayl8ave other In¢¢ 6801.58 u.00 2Q96.00 BOOQ QO 0.00 Trnnsf•r VaT50 s￿b8 AM0￿rt 8854.58 108OD 2146 8185 790.00 665.98 298.00 1S0.00 302.00 439.75 830.F8 2897 56 Td BBnk 8851.58 50.00 2146.00 8185.00 790.00 665.98 298.00 1S0 00 302 00 279 75 560.78 2585.1 Hèll Hiro 50.00 sooo 50.00 185.00 50.00 665 00 298.00 150 CHJ 274 Do 145 00 66.00 350.00 Pub Nl DDnalons Janua F&bnJa 0.00 0.00 0.00 0.00 0.00 55.00 0.00 0.0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2000.00 0.00 0.00 o.oo 0.00 0.00 o.oo 0.00 0.00 0.00 0.00 0.00 o.oo 0.00 5000 0.00 0.00 0.00 50.00 0.00 0.00 740.OQ 0.98 0.00 0.00 28.00 0.00 0.0 0.00 0.00 0.00 o.oo 0.00 o.oo 0.00 0.00 June Ju Au Se tember (ktobèr vember t￿c￿Mber 0.00 0.00 0.00 0.00 0.00 11000 0.00 0.00 0.00 100 00 0.00 2300.00 0.00 0.00 0.00 0.00 612.00 36.00 0.00 0.00 19.02 0.00 0.00 0.00 o.oo 0.00 0.00 0.00 175.T3 152.78 169.16 0.00 0.00 Ttstsi 25664 65 248fj4.25 160.00 2333.00 152.40 ss.00 497.87 1902 19297.58 2000.00 821.98 648.00

2021 BMM Cashbook Expenditure Summary Tran$tsr to Maln AC 2000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2021 Amount 200D.OD 0.00 0.00 Contra Refur 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other J£nua Februa March 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O.OD 0.00 0.00 0.00 0.00 0.00 0.00 Ma June Ju 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ust lember October November De¢ember 0.00 0.00 D.00 Total 2000.00 0.00 2000.00 0.00 0.00 Income Summary Transfer from Maln VaT50 Subs 57.00 27.00 27.00 2700 27.00 27.00 27.00 27.00 27.00 315.00 582.00 96.00 2021 Amount 57.22 27.21 27.18 27.20 27.20 27.20 27.20 27.21 27.21 315.20 582.21 96.20 To Bank 57.22 27.21 27.18 27.20 27.20 2720 27.20 27.21 27.21 315.20 582.21 96.20 Contra Interest Ot￿r JarTrua Februa March 0.00 0.00 0.00 O_22 0.21 0.18 0.20 0.20 0.20 0.20 0.21 0.21 0.20 0.21 0.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 June Jul ust ternber October Nov8mbÈr December 0.00 0.00 0.00 0.00 Total 1268.44 1268.44 0.00 1266.00 2.44 0.00 0.00

2021 Vowchurch Hall Current Account Bank Account: HSBC 50832774 (Community Account) Bank r ciliation 31-Dec 2021 Adjusted opening balan 01-Jan 2021 £2 601.12 Plus receipts for year 24.864.25 Less expenses for year 9.309.01 15.555.24 £18.156.36 Ck)sing bank balance 31-Dec 2021 £18 156.36

Vowchurch Hall Business Mon Mana er Bank Account: HSBC 91759671 (Business Money Manager) Bank reconcilia 31￿eC 2021 Opening bank balance 01-Jan 2021 £25.914.10 Plus receipts for year 1 268.44 Less expenses for year 2 000.00 -£731.56 £25 182.54 Closing bank balance 31-Dec 2021 £25 182.54