## **Vowchurch and Turnastone Memorial Hall** 

## **Charity Reg No. 219586** 

Trustees Annual Report 1[st] Jan 2021 – 31[st] Dec 2021 

Public Address: The Granary, Chanstone Court, Vowchurch, Hereford, HR2 0QE 

Trustees: Jane Wheatley, Ian Prior, Stephanie Hensher, David Parker, Robert Lloyd. 

## **Aim and Purpose** 

The Memorial Hall provides a community space for the residents of the villages of Vowchurch and Turnastone located in the Golden Valley, Herefordshire. The building was constructed in the 1920s and comprises a large hall, two kitchen areas and two small rooms used for storage. 

## **Objectives and activities** 

The hall is committed to providing a focal point for community activity within a small rural village. Communal activities were curtailed by covid restrictions in 2021 and the objective shifted to maintaining the building in preparation for the resumption of community events. 

Government imposed Covid-19 lockdowns continued to affect hall bookings throughout 2021. Events that did take place included 

- Use of the hall for a film shoot in May 

- Puppet Theatre rehearsal in June 

- Children’s birthday party in November followed by a naming ceremony in December. 

The hall was also used for a number of exercise/sporting classes including Yoga, Taiji, Martial Arts training and bowls when covid guidance allowed. 

Local groups including the GVAG and Concerts for Craswell hosted meetings within the hall and the venue was used as a Polling Station in May. 

Community events and gatherings were not permitted until the latter part of the year due to Covid restrictions. Pub nights were held in October, November and December. 

## **Achievements and Performance** 

The primary achievement of the year has been mitigating the disruption of government covid restrictions. Where possible events and classes have continued and the financial security of the hall has been aided by government covid grants which have formed the majority of the halls income. 

The break in hall activities afforded by covid restrictions has allowed for much needed maintenance and investment, including the refurbishment of the hall floor and the purchase of a replacement notice board. 

## **Financial Review** 

The hall ended the year in a strong financial position having increased its balance from £28,526.22 on 1[st] January 2021 to £44,150.30 at year end. This increase however, must be viewed in the context of £16,897 awarded in government covid grants. 

Income related to hall use totalled £3,038.07, donations £821.98 and VAT50 subscriptions totalled £1,914. 



The year ended on a positive note with the award of a £2,300 community grant for the hosting of art, felting and basket making classes for the community. 

Expenses across the year were dominated by maintenance costs (£5,095.23) including the repair of the hall floor. Utility payments accounted for £1,037.58 across the year and £1745 was spent on a new noticeboard. 

## **Reserves policy** 

The hall maintains a secondary bank account with a year end balance of £25,182.54. Although no fixed parameters are set by the committee, the money in this account is held in reserve for unexpected costs. 

## **Volunteers** 

All members of the committee are volunteers. The day to day operations of the hall are managed by Jane Wheatley with help from other committee members. The role of treasurer was held by Merv Counter during the 2021 financial year. Mr Counter has subsequently moved away from the area and the post of treasurer is now held by Luke Craddock-Bennett. 

## **Structure** 

The hall is managed through a committee of local residents. Trustees are recruited to represent different sectors of the local community and to bring a mix of skills and experience. 

The committee members meet monthly and are responsible for making decisions on all matters of general concern and importance to the hall including deciding on how funds are spent. 

## _Committee_ 

Jane Wheatley (Trustee, Chair) 

Stephanie Hensher (Trustee, Vice Chair) 

Ian Prior (Trustee) 

David Parker (Trustee) 

Robert Lloyd (Trustee) 

Luke Craddock-Bennett (Treasurer) 

Graeme Deas 

Tilly Parker 

Neill Brooks 

Imogen Rabone 

Lucinda Levinge 

Linda Price 

Ellie Parker 



## **Annual return** 

The financial accounts for the year ended December 31[st] 2021 were prepared by the treasurer of the Village Hall, Mr. Merv Counter and were examined and found correct on 10[th] March 2022 by 

Mr. David Jones of David M Jones & Partners, Accountancy & Taxation Services, Hay-on-Wye. 



2021
Vowchurch Hall Balanc
Sheet
31st Dec
2021
Recei
Ex
enses
enin
balances
1st Januar
Cash in hand
HSBCCommunityAccount
HSBC Money Manager 2 (VaT501
11.00
2601.12
25914.10
Electricity
Heating Oil
Water
Equi pment
Repairs
Maintenance
Premises Licence
Insurance
StationerylPostage
Fundraising costs
Deposit refunds
VaT50 prize money
VAT 50 refunds loverpaymentsl
Other expenditure
722.00
189.00
126.58
1953.80
128.00
5095.23
Income
Hall Hire
Market Stalls
Market Cafe
Fundraisers
Pub Nights
Wayleaves
Other Income (Mainl
Other Income IBMMI
Donations
VaT50 subscriptions
2333.00
152.40
55.00
697.64
497.67
19.02
19297.58
10.00
120.00
280.00
821.98
1914.00 25090.65
146.76 9469.01
Bank Interes
Closin
bal
31st December:_
HSBCCommunity Account
HSBC Businessmoney Manager
HSBCCommunityAccount
HSBC Business Money Manager
Cash in hand
18156.36
25182.54
811.40
2.44
2.44
53619.31
53619.31

Vowchurch Hall Current Account
enses Summa
2021
Tran$for
to BMM
ac
V*T50
Prl
Monw
PrlnVPosV
Staiion¢
D.00
0.00
0.00
FwÉ*alsln
eosts
D.00
D.00
D*po8lt
Relurn
Contr
El•ctrScl
51.00
0.00
102.00
51.00
51.00
51.00
Heal 011
189.00
D.00
0.00
0.00
o.oo
0.00
0.00
o.oo
0.00
0.00
0.00
0.00
Wa*r
Ue8ilc•s
0.00
Insura￿Ce
Oth•r
Janua
FeDNa
rch
4066.91
273.47
278.58
838 64
179687
322 94
51.00
293.00
701.32
24E.00
248.00
190.28
0.00
20.00
0.00
0.00
0.00
30.00
o.DD
O.OD
.00
115.47
0.00
128.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3826.g1
0.00
0.00
0.00
697.64
o.oo
0.00
20.00
0.00
0.00
0.00
0.00
0.0
0.00
0.00
0.00
100.00
0.00
0.00
0.00
0.00
0.00
0.00
o.oo
30.00
0.00
126 S8
0.00
0.00
0.00
0.00
0.00
0.00
140.00
so.00
gooo
0.00
1745.87
79.98
0.00
D.00
0.00
0.00
o.oo
0.00
31.96
o.oo
o.oo
O.DU
0.00
750
9.80
0.00
0.00
D.00
0.00
0.00
0.00
10.00
0.00
0.00
J￿rte
180 00
o.oo
80.00
558.32
175.00
0.00
135.QO
0.00
0.00
0.00
0.00
0.00
o.oo
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Au
Se
leTr*er
oaobor
Novonkner
Oecen*ér
7300
73.00
73.00
73.00
73.00
0.00
0.00
0.00
o.oo
0.00
0.00
0.0
70.00
12.48
0.00
Income
ummary
2021
Country
ark•t
Stalls
County
Mark•t
CaFé
Fun(*alsor
Ev•nts
Wayl8ave
other
In¢¢
6801.58
u.00
2Q96.00
BOOQ QO
0.00
Trnnsf•r
VaT50
s￿b8
AM0￿rt
8854.58
108OD
2146
8185
790.00
665.98
298.00
1S0.00
302.00
439.75
830.F8
2897 56
Td BBnk
8851.58
50.00
2146.00
8185.00
790.00
665.98
298.00
1S0 00
302 00
279 75
560.78
2585.1
Hèll Hiro
50.00
sooo
50.00
185.00
50.00
665 00
298.00
150 CHJ
274 Do
145 00
66.00
350.00
Pub Nl
DDnalons
Janua
F&bnJa
0.00
0.00
0.00
0.00
0.00
55.00
0.00
0.0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2000.00
0.00
0.00
o.oo
0.00
0.00
o.oo
0.00
0.00
0.00
0.00
0.00
o.oo
0.00
5000
0.00
0.00
0.00
50.00
0.00
0.00
740.OQ
0.98
0.00
0.00
28.00
0.00
0.0
0.00
0.00
0.00
o.oo
0.00
o.oo
0.00
0.00
June
Ju
Au
Se
tember
(ktobèr
vember
t￿c￿Mber
0.00
0.00
0.00
0.00
0.00
11000
0.00
0.00
0.00
100 00
0.00
2300.00
0.00
0.00
0.00
0.00
612.00
36.00
0.00
0.00
19.02
0.00
0.00
0.00
o.oo
0.00
0.00
0.00
175.T3
152.78
169.16
0.00
0.00
Ttstsi
25664 65
248fj4.25
160.00
2333.00
152.40
ss.00
497.87
1902
19297.58
2000.00
821.98
648.00

2021
BMM Cashbook
Expenditure Summary
Tran$tsr to
Maln AC
2000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2021
Amount
200D.OD
0.00
0.00
Contra
Refur
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Other
J£nua
Februa
March
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.OD
0.00
0.00
0.00
0.00
0.00
0.00
Ma
June
Ju
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
ust
lember
October
November
De¢ember
0.00
0.00
D.00
Total
2000.00
0.00
2000.00
0.00
0.00
Income Summary
Transfer
from Maln
VaT50
Subs
57.00
27.00
27.00
2700
27.00
27.00
27.00
27.00
27.00
315.00
582.00
96.00
2021
Amount
57.22
27.21
27.18
27.20
27.20
27.20
27.20
27.21
27.21
315.20
582.21
96.20
To Bank
57.22
27.21
27.18
27.20
27.20
2720
27.20
27.21
27.21
315.20
582.21
96.20
Contra
Interest
Ot￿r
JarTrua
Februa
March
0.00
0.00
0.00
O_22
0.21
0.18
0.20
0.20
0.20
0.20
0.21
0.21
0.20
0.21
0.20
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
June
Jul
ust
ternber
October
Nov8mbÈr
December
0.00
0.00
0.00
0.00
Total
1268.44
1268.44
0.00
1266.00
2.44
0.00
0.00

2021
Vowchurch Hall Current Account
Bank Account: HSBC 50832774
(Community Account)
Bank r
ciliation
31-Dec 2021
Adjusted opening balan
01-Jan 2021
£2 601.12
Plus receipts for year
24.864.25
Less expenses for year
9.309.01
15.555.24
£18.156.36
Ck)sing bank balance
31-Dec 2021
£18 156.36

Vowchurch Hall Business Mon
Mana
er
Bank Account: HSBC 91759671
(Business Money Manager)
Bank reconcilia
31￿eC 2021
Opening bank balance
01-Jan 2021
£25.914.10
Plus receipts for year
1 268.44
Less expenses for year
2 000.00
-£731.56
£25 182.54
Closing bank balance
31-Dec 2021
£25 182.54