Trustees’ Annual Report for the period
From 1-Jul-2020 Period start date To Period end date
30-Jun-2021
Charity name: Seagrave War Memorial Hall
Charity registration number: 218276
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A hall for the purposes of physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms, library facilities, lectures, classes, games, recreations and entertainments or otherwise for the benefit of the inhabitants of the parish of Seagrave and district |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of village hall as a local amenity for a range of activities |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
Other
N/A
Achievements and Performance
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SORP reference
The charity provides the village hall as a
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| SORP reference | SORP reference | SORP reference |
|---|---|---|
| The charity provides the village hall as a | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | local amenity for a range of activities – local schools and community events and for fundraising |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | N/A |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity had reserves at the end of the period of £37,500 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held for the maintenance and improvement of the village hall, and other amenities in the village |
| Amount of reserves held | Para 1.22 | £37,500 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The principal sources of funds are the annual village fete and the annual Seagrave Wolds Challenge running and walking event |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Reserves held as cash at bank |
| A description of the principal risks facing the charity |
Para 1.46 | Risk of village fete or Seagrave Wolds Challenge not taking place, resulting in lower income Risk of reduction in bookings from people/organisations hiring the village hall, resulting in lower income |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Conveyance dated 11th March 1954 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Management Committee of not more than twelve members |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other |
Reference and Administrative details
| Charity name | Seagrave War Memorial Hall |
|---|---|
| Other name the charity uses | Seagrave Village Hall |
| Registered charity number | 218276 |
| Charity’s principal address | Green Lane, Seagrave, Loughborough, Leicestershire LE12 7LU |
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 John McDermott Chair
2 Charlotte Simpson Secretary
3 Rosamund Thorpe Treasurer
4 Lesley Tyers
5 Roger Brown
6 Adrian Franks
7
8
9
10
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– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
| Funds held as custodian trustees on behalf of others | ||
| Description of the assets held in this capacity |
N/A | |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A | |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
SEAGRAVE WAR MEMORIAL HALL - FINANCIAL YEAR - 01 JULY 2020 - 30 JUNE 2021
INCOME AND EXPENDITURE ACCOUNT
| INCOME Hall Hire Village Fête Grants Wolds Challenge (November 2020) Interest Received Total Income EXPENDITURE Gas, Electricity & Water Insurance Booking Clerk Cleaning Services & Cleaning Materials Gate Keeper Repairs & Maintenance Village Christmas lights Wolds Challenge (November 2020) Village Fête Miscellaneous Expenses Donations from Wolds Challenge proceeds Donations from Village Fête proceeds Total Expenditure SURPLUS / (DEFICIT) FOR THE YEAR |
£ £ (1,020.00) - 27,836.00 2,670.51 1.26 29,487.77 1,506.76 955.29 3,305.37 3,511.25 520.00 922.80 - 282.50 70.00 634.88 - - 11,708.85 17,778.92 2021 |
£ £ 8,217.50 7,468.99 - 12,882.99 29.98 28,599.46 2,874.42 951.06 3,260.37 3,644.39 510.00 7,673.79 633.02 4,168.38 2,360.57 807.74 7,947.00 3,906.52 38,737.26 (10,137.80) 2020 |
|---|---|---|
Rosamund Thorpe (Treasurer) Seagrave War Memorial Hall Registered Charity No. 218276 ACCOUNTS 2020-21
Page 1
SEAGRAVE WAR MEMORIAL HALL - FINANCIAL YEAR - 01 JULY 2020 - 30 JUNE 2021
ACCUMULATED FUNDS AS AT 30 JUNE
| Balance at 1 July 2020 19,789.98 Surplus / (Deficit) for the year 17,778.92 Balance at 30 June 2021 37,568.90 Represented by: Balances at Bank: CAF Bank Current Account - Cash Account 20,568.90 CAF Bank Deposit Account - Gold Account 17,000.00 Total Funds: 37,568.90 SEAGRAVE PARISH COUNCIL - MEMORIAL HALL ACCOUNT Balance at 30 June 2020 1,238.51 Interest to 30 June 2021 - Balance at 30 June 2021 1,238.51 Total Accumulated Funds: 38,807.41 2021 |
29,927.78 (10,137.80) 19,789.98 2,789.98 17,000.00 19,789.98 1,238.51 - 1,238.51 21,028.49 2020 |
|---|---|
Rosamund Thorpe (Treasurer) Seagrave War Memorial Hall Registered Charity No. 218276 ACCOUNTS 2020-21
Page 2
SEAGRAVE WAR MEMORIAL HALL - FINANCIAL YEAR - 01 JULY 2020 - 30 JUNE 2021
Bank Reconciliation @ 30-06-2021
CAF Bank Balance per Bank Statements £ 37,568.90 Unpresented cheques & faster payments etc Total £ - Unpresented lodgements Total £ - CAF Bank Balance per Accounts £ 37,568.90
Date paid/presented
Additional inforniation (optlonal) Names and addresses of advisers {Optional infomiation Type of Name Address adviser NIA Name of chief executive or names of senlor staff membèrs (Optional infomiatlon) NIA Exemptions from disclosure Reason for noTrdiscl0su of ke rsonnel details NIA Other o tional infomiation NIA Declarations The tru$tse8 declare that they have approved the trustees, rnport above. Slgned on behalf of the charity's truste•• Slgnaturels) Full namels) Posltlon leg Secretary• Chalr. etc) RDSAmUjb 11tokpE TREksuEER Date IS_3-
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SEAGRAVE WAR MEMORIAL HALL I report to the trustees on my examination of the accounts of Seagrave War Memorial Hall for the year ended 30 June 2021, which are set out on pages l and 2. Responslbllltles and basls of the report As the charity trustees of the Charity, you a sponsible for the preparation of the accounts in accordance with the requirements of the Charities Art 20111'the ACVI. I report in respect of my examination of the Charitvs accounts carrfed out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examinerfs slatement I have completed my examination. I confim) that no material matters have come to my attention In connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Charlty as required by sectlon 130 of the 2. the accounts do not accord with those records. I have no concems and have come across no other rnatters in connectron with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. Signature: Name: MRS. S. TrEEtL)ts+tr . Address: f¥+E +kFtYLo*4 ORLLS FARM 6oRoL)G-+F- Date=
SEAGRAVE WAR MEMORIAL HALL- FINANCIAL YEAR- 01 JULY 2020- 30 JUNE 2021 INCOME AND EXPENDtruRE ACCOUNT 2021 2020 INCOME Hall Hire Village Féte Grants Wolds Challenge (November 20201 Interest Received 11.020.CKI} 8,217.50 7.468.99 27.836. 2,670.51 1.26 12.882.99 29.98 Total In¢ome 29.487.77 Z8,599.46 EXPENDITURE Gas, Electricity & Water Insurance 8ooking Clerk Cleaning Services & Cleaning Materials Gate Keeper Repairs & Maintenance Village Christmas lights Wolds Challenge (November 20201 Village Féte MiscellaneoLts Expenses Donations from Wolds Challenge proceeds Donations from Village te proceeds 1,506.76 955.29 3,305.37 3.511.25 520.LK) 922.80 2.874.42 951.06 3,260.37 3,644.39 510. 7.673.79 633.02 4.168.38 2,360.57 807.74 282.50 70.C(I 634.88 7,947. 3,906.52 Total Expenditure 11,708.85 38,737.26 SURPLUS / (DEFiaT) FOR THE YEAR 17 778.92 10 137.80 Rosamund Thorpe ITreasurerl Seagrave War Memorial Hall Registered Charity No. 218276 ACCOUNTS 2020-21 Page I
SEAGRAVE WAR MEMORIAL HALL- FINANCIAL YEAR- 01 JULY 2020- 30 JUt4E 2021 ACCUMULATED FUNDS ASAT30JUNE 2021 2020 Balance at l July 2020 19,789.98 29,927.78 Surplu5 1 (Deficlt) for the year 17,77&92 110.137.801 Balance at 30 June 2021 37.568.90 19.789.98 Represented by: Balances at Bank: CAF Bank Current Account- Cash Account CAF Bank Dep051t Account- Gold Account 20.568.gY) 17.CKK1.) 2,789.98 17.IXKI.00 Total Funds: 37.568.90 19,789.98 SEAGRAVE PARISH COUNaL- MEMORIAL HALL ACCOUNT Balance at 30 June 2020 Interest to 30 June 2021 Balance at 30 June 2021 1,238.51 1.238.51 1.238.51 1,238.51 Total Accumulated Funds: 38 807.41 21028.49 Rosamund Thorpe (Treasurer) Seagrave War Memorial Hall Registered Charity No. 218276 ACCOUNTS 2020-21 Page 2