## **Trustees’ Annual Report for the period** ## **From 1-Jul-2020 Period start date To Period end date** **30-Jun-2021** ## **Charity name: Seagrave War Memorial Hall** ## **Charity registration number: 218276** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**A hall for the purposes of physical and**
**mental training and recreation and**
**social moral and intellectual**
**development through the medium of**
**reading and recreation rooms, library**
**facilities, lectures, classes, games,**
**recreations and entertainments or**
**otherwise for the benefit of the**
**inhabitants of the parish of Seagrave**
**and district**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provision of village hall as a local**
**amenity for a range of activities**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**N/A**| Other **N/A** ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The charity provides the village hall as a
**----- End of picture text -----**
|SORP reference|SORP reference|SORP reference| |---|---|---| |||**The charity provides the village hall as a**| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**local amenity for a range of activities –**
**local schools and community events**
**and for fundraising**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity had reserves at the end of**
**the period of £37,500**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves held for the maintenance and**
**improvement of the village hall, and**
**other amenities in the village**| |Amount of reserves held|Para 1.22|**£37,500**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**The principal sources of funds are the**
**annual village fete and the annual**
**Seagrave Wolds Challenge running and**
**walking event**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Reserves held as cash at bank**| |A description of the principal
risks facing the charity|Para 1.46|**Risk of village fete or Seagrave Wolds**
**Challenge not taking place, resulting in**
**lower income**
**Risk of reduction in bookings from**
**people/organisations hiring the village**
**hall, resulting in lower income**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Conveyance dated 11th March 1954**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Management Committee of not more**
**than twelve members**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**N/A**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||| ## **Reference and Administrative details** |Charity name|Seagrave War Memorial Hall| |---|---| |Other name the charity uses|Seagrave Village Hall| |Registered charity number|218276| |Charity’s principal address|Green Lane, Seagrave, Loughborough, Leicestershire
LE12 7LU| **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 John McDermott Chair
2 Charlotte Simpson Secretary
3 Rosamund Thorpe Treasurer
4 Lesley Tyers
5 Roger Brown
6 Adrian Franks
7
8
9
10
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |**Funds held as custodian trustees on behalf of others**||| |Description of the assets
held in this capacity|N/A|| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A|| **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| |**N/A**||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ## **SEAGRAVE WAR MEMORIAL HALL - FINANCIAL YEAR - 01 JULY 2020 - 30 JUNE 2021** ## **INCOME AND EXPENDITURE ACCOUNT** |**INCOME**
Hall Hire
Village Fête
Grants
Wolds Challenge (November 2020)
Interest Received
**Total Income**
**EXPENDITURE**
Gas, Electricity & Water
Insurance
Booking Clerk
Cleaning Services & Cleaning Materials
Gate Keeper
Repairs & Maintenance
Village Christmas lights
Wolds Challenge (November 2020)
Village Fête
Miscellaneous Expenses
Donations from Wolds Challenge proceeds
Donations from Village Fête proceeds
**Total Expenditure**
**SURPLUS / (DEFICIT) FOR THE YEAR**|**£**
**£**
(1,020.00)
-
27,836.00
2,670.51
1.26
**29,487.77**
1,506.76
955.29
3,305.37
3,511.25
520.00
922.80
-
282.50
70.00
634.88
-
-
**11,708.85**
**17,778.92**
**2021**|**£**
**£**
8,217.50
7,468.99
-
12,882.99
29.98
**28,599.46**
2,874.42
951.06
3,260.37
3,644.39
510.00
7,673.79
633.02
4,168.38
2,360.57
807.74
7,947.00
3,906.52
**38,737.26**
**(10,137.80)**
**2020**| |---|---|---| Rosamund Thorpe (Treasurer) Seagrave War Memorial Hall Registered Charity No. 218276 ACCOUNTS 2020-21 Page 1 **SEAGRAVE WAR MEMORIAL HALL - FINANCIAL YEAR - 01 JULY 2020 - 30 JUNE 2021** ## **ACCUMULATED FUNDS AS AT 30 JUNE** |**Balance at 1 July 2020**
**19,789.98**
**Surplus / (Deficit) for the year**
**17,778.92**
**Balance at 30 June 2021**
**37,568.90**
**Represented by:**
**Balances at Bank:**
CAF Bank Current Account - Cash Account
20,568.90
CAF Bank Deposit Account - Gold Account
17,000.00
**Total Funds:**
**37,568.90**
**SEAGRAVE PARISH COUNCIL - MEMORIAL HALL ACCOUNT**
Balance at 30 June 2020
1,238.51
Interest to 30 June 2021
-
Balance at 30 June 2021
1,238.51
**Total Accumulated Funds:**
**38,807.41**
**2021**|**29,927.78**
**(10,137.80)**
**19,789.98**
2,789.98
17,000.00
**19,789.98**
1,238.51
-
1,238.51
**21,028.49**
**2020**| |---|---| Rosamund Thorpe (Treasurer) Seagrave War Memorial Hall Registered Charity No. 218276 ACCOUNTS 2020-21 Page 2 ## **SEAGRAVE WAR MEMORIAL HALL - FINANCIAL YEAR - 01 JULY 2020 - 30 JUNE 2021** ## **Bank Reconciliation @ 30-06-2021** CAF Bank Balance per Bank Statements £ 37,568.90 Unpresented cheques & faster payments etc **Total £ -** Unpresented lodgements **Total £ - CAF Bank Balance per Accounts £ 37,568.90** Date paid/presented Additional inforniation (optlonal) Names and addresses of advisers {Optional infomiation Type of Name Address adviser NIA Name of chief executive or names of senlor staff membèrs (Optional infomiatlon) NIA Exemptions from disclosure Reason for noTrdiscl0su￿ of ke rsonnel details NIA Other o tional infomiation NIA Declarations The tru$tse8 declare that they have approved the trustees, rnport above. Slgned on behalf of the charity's truste•• Slgnaturels) Full namels) Posltlon leg Secretary• Chalr. etc) RDSAmU￿jb 11tokpE TREksuEER Date IS_3- INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SEAGRAVE WAR MEMORIAL HALL I report to the trustees on my examination of the accounts of Seagrave War Memorial Hall for the year ended 30 June 2021, which are set out on pages l and 2. Responslbllltles and basls of the report As the charity trustees of the Charity, you a￿ ￿sponsible for the preparation of the accounts in accordance with the requirements of the Charities Art 20111'the ACVI. I report in respect of my examination of the Charitvs accounts carrfed out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examinerfs slatement I have completed my examination. I confim) that no material matters have come to my attention In connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Charlty as required by sectlon 130 of the 2. the accounts do not accord with those records. I have no concems and have come across no other rnatters in connectron with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. Signature: Name: MRS. S. TrEEtL)ts+tr . Address: f¥+E +kFtYLo*4 ORLLS FARM 6oRoL)G-+F- Date= SEAGRAVE WAR MEMORIAL HALL- FINANCIAL YEAR- 01 JULY 2020- 30 JUNE 2021 INCOME AND EXPENDtruRE ACCOUNT 2021 2020 INCOME Hall Hire Village Féte Grants Wolds Challenge (November 20201 Interest Received 11.020.CKI} 8,217.50 7.468.99 27.836. 2,670.51 1.26 12.882.99 29.98 Total In¢ome 29.487.77 Z8,599.46 EXPENDITURE Gas, Electricity & Water Insurance 8ooking Clerk Cleaning Services & Cleaning Materials Gate Keeper Repairs & Maintenance Village Christmas lights Wolds Challenge (November 20201 Village Féte MiscellaneoLts Expenses Donations from Wolds Challenge proceeds Donations from Village ￿te proceeds 1,506.76 955.29 3,305.37 3.511.25 520.LK) 922.80 2.874.42 951.06 3,260.37 3,644.39 510. 7.673.79 633.02 4.168.38 2,360.57 807.74 282.50 70.C(I 634.88 7,947. 3,906.52 Total Expenditure 11,708.85 38,737.26 SURPLUS / (DEFiaT) FOR THE YEAR 17 778.92 10 137.80 Rosamund Thorpe ITreasurerl Seagrave War Memorial Hall Registered Charity No. 218276 ACCOUNTS 2020-21 Page I SEAGRAVE WAR MEMORIAL HALL- FINANCIAL YEAR- 01 JULY 2020- 30 JUt4E 2021 ACCUMULATED FUNDS ASAT30JUNE 2021 2020 Balance at l July 2020 19,789.98 29,927.78 Surplu5 1 (Deficlt) for the year 17,77&92 110.137.801 Balance at 30 June 2021 37.568.90 19.789.98 Represented by: Balances at Bank: CAF Bank Current Account- Cash Account CAF Bank Dep051t Account- Gold Account 20.568.gY) 17.CKK1.￿) 2,789.98 17.IXKI.00 Total Funds: 37.568.90 19,789.98 SEAGRAVE PARISH COUNaL- MEMORIAL HALL ACCOUNT Balance at 30 June 2020 Interest to 30 June 2021 Balance at 30 June 2021 1,238.51 1.238.51 1.238.51 1,238.51 Total Accumulated Funds: 38 807.41 21028.49 Rosamund Thorpe (Treasurer) Seagrave War Memorial Hall Registered Charity No. 218276 ACCOUNTS 2020-21 Page 2