EAST LEAKE VILLGE HALL TRUSTEE ANNUAL REPORT Charity Name Charity Address Charity Number East Leake Village Hall 45 Main Street, East Leake,LE12 6PF 217061 Trustees Annual Report for the period I" January to 31" December 2024 Charity TrusteS Name Office Dates acted if not for the hvle yeqr Keith Benedict Jacqueline Owen Mike Sharp Chris Garbett Mlke Park Sarah Kennedy Mair Hewitt Chair Secretsry Custodian Trustees East Leake Parish Council, 47 Main Street, East Leake LE12 6PF Holders of the asset known as East Leake Willage Hall which consists of a large main hall with stage, kitchen/store room and small meeting room, car parking space and rear Earden Descrfption ot the charity Type of Governing Docum.ent How the Charity Is constructed Constitution dated 1981 5." Parish RepresentiVe$ and 4 user group representattves In with the Constitution. The Parish Councillors advise on the apposntment of Parish Representstives. User groups representatives is subject to voting if more than 4 user groups apply. An annual application form is sent to all usergroups prior to the Annual Genernl Meetfng. Decision within the formed committee. Not all committee members are currently trustees. 7 Members are Trustees Management of the Village Hall Trustee Selection method Summary of the objects of the charity set out in its governing document Summary ofthe main activlties in relation to these objeclives Ensuring the Willage Hall is well maintsined and hired out to regular user groups, individuals for private functions and cornmunity groups proviaing Services to the residents OT tasi Leake. To ensure the Willage Hall provides a range of social, recreational, educational and leisure opportunities at reasonable cost
Summary of the main achievements of the Charity durlng the year 2024 Rewiring of the hall to ensure compliant with elertrical regulations. Replacement Emergency Lighting system Repairs to key areas including rear porch and crack to wall in meeting room Grantto support utility bllls £5000 Grants to support LED and electrical work yia UK Shared Properity Fund Increasing awareness of the hall in the local community by utilisina Socia! Vledia and loca! new_¢!#tttsr piJblicatioD¢ An increase in fundraising including local fundraising groups focusin8 on the hall to enable much of the repair work to be undertaken Completion of a professional fire risk assessment Removal of a large birds nest in the loft space following a bat survey. The nest was considered a potential fire r15k. Netting applied to prevent bird access in the future h7cre8sed use of the hall, partlcularly et vkendS for blrthday parties, evening events and artisan and second hand markets. (iovernance l lie committee have contsnueci'to work. hard at implementing all necessary policies and pr(Kedures required to ensure the safe op•ration of th• hajl as a community facility Plans have been made to ensure that there is a robust 1s•tr+an2nce pl?n In nl2e along wiLk n!2fae for futur= professional risk assessments to be carried out in 2025 Fallowing a ehange in Trèasurers the char.ity found itsel% loeked out of their Santander Bank Account, a serious incident report was logged with the Charity Commission and eventually closed some six months later when Santander enabled the Charity to regain access to the bank account. Trustee loans covered any necessary expense in the intervening period A survey was carried out by Rural Communitie5 Action Nothngnamshire (KCAN) to obtain the view OT user groups and" residents of the village on the function of the village hall Such a policy did not fftXi5t previously. this is now in pla¢#with a reserve set of a Minimum of three rnonths outgoing costs equivalenL The hall has two bank accounts, deposit and savings. Poli£y on Financi31 Reserves Is in deficit Revjew of fi.nan(i.al d¢toils Th.¢ maiD. sourGe of income is derived from hire tharges in letti.D.g the hall to regular users, private Indlvlduals Fundraising is now carried out on a regular basis with set events happening throuRhout the year. Grantfunding is applied for as and when The Charity maintains links with the East Leake Parish Council as two Parfsh Counclllors are Trustees and committee members Engagement with other orEanlsatlons
The Charity is an active member of the Rural Communities Action Notttnghamshlre (RCAN) attendlng regular iTreetlngs To continue fund raising to: Replace the 198LVs leaking roof lo have a Legionella KISK Assessment To have an Asbestos Risk Assessment To r6place the boxing over radiator pipes in the main hall To have a new kitchen To increase the number of Parish Representatives Trb pr4n•?niJa fundraising anA tf•vreasing the nrnfilti n* the village hall tn the local community Future Plans The Trustees declare that they have approved the trustee's report above Sned on behalf of the Charity Trustees Signature: Narne: Mike Sharpe Chairman ELVH Management Committee Dated:
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Charity Name: EASTLEAKE VILLAGE HALL On acGpuntsfor tho yoar éfidéd 2Q24 217061 lm afiy) Set out on pages I report to the tNstees on my examination of the accounts of the above charity (1he Trust.) for the year ended As the charity's trustees, you are responsible for Ihe preparation of the accounts in accordance with the requir*nents of the Clwities Act 2011 {°the Acr). R6sponsibllitles and basls of repert I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carying oul mv examination, I have fdlowed all the apFlicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examinati. I crfimi that no matsrial matters have come lo my examinerfs statement attention in connection with the examination I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Slgned: 21110125 S FORDYCE Relevant professional qualification(s) or body {If any): NIA Address: 17 TOWSON FIELD EAST LEAKE LE12 RRY ni¢cSosure Only Gomplete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts- directions and guidance for examiners). IER Oct 2018