EAST LEAKE VILLGE HALL TRUSTEE ANNUAL REPORT
Charity Name
Charity Address
Charity Number
East Leake Village Hall
45 Main Street, East Leake,LE12 6PF
217061
Trustees Annual Report for the period I" January to 31" December 2024
Charity Trust￿eS
Name
Office
Dates acted if not for the
hvle yeqr
Keith Benedict
Jacqueline Owen
Mike Sharp
Chris Garbett
Mlke Park
Sarah Kennedy
Mair Hewitt
Chair
Secretsry
Custodian Trustees
East Leake Parish Council, 47 Main Street, East Leake LE12 6PF
Holders of the asset known as East Leake Willage Hall which consists of a large main hall with stage,
kitchen/store room and small meeting room, car parking space and rear Earden
Descrfption ot the charity
Type of Governing Docum.ent
How the Charity Is constructed
Constitution dated 1981
5." Parish Representi￿Ve$ and 4 user group representattves In
with the Constitution. The Parish Councillors advise on the
apposntment of Parish Representstives. User groups
representatives is subject to voting if more than 4 user groups
apply. An annual application form is sent to all usergroups prior
to the Annual Genernl Meetfng.
Decision within the formed committee. Not all committee
members are currently trustees. 7 Members are Trustees
Management of the Village Hall
Trustee Selection method
Summary of the objects of the
charity set out in its governing
document
Summary ofthe main
activlties in relation to these
objeclives
Ensuring the Willage Hall is well maintsined and hired out to
regular user groups, individuals for private functions and
cornmunity groups proviaing Services to the residents OT tasi
Leake. To ensure the Willage Hall provides a range of social,
recreational, educational and leisure opportunities at reasonable
cost

Summary of the main
achievements of the Charity
durlng the year 2024
Rewiring of the hall to ensure compliant with elertrical
regulations.
Replacement Emergency Lighting system
Repairs to key areas including rear porch and crack to wall in
meeting room
Grantto support utility bllls £5000
Grants to support LED and electrical work yia UK Shared
Properity Fund
Increasing awareness of the hall in the local community by
utilisina Socia! Vledia and loca! new_¢!#tttsr piJblicatioD¢
An increase in fundraising including local fundraising groups
focusin8 on the hall to enable much of the repair work to be
undertaken
Completion of a professional fire risk assessment
Removal of a large birds nest in the loft space following a bat
survey. The nest was considered a potential fire r15k. Netting
applied to prevent bird access in the future
h7cre8sed use of the hall, partlcularly et v￿kendS for blrthday
parties, evening events and artisan and second hand markets.
(iovernance
l lie committee have contsnueci'to work. hard at implementing all
necessary policies and pr(Kedures required to ensure the safe
op•ration of th• hajl as a community facility
Plans have been made to ensure that there is a robust
1s•tr*+an2nce pl?n In nl2*e along wiLk n!2fae for futur=
professional risk assessments to be carried out in 2025
Fallowing a ehange in Trèasurers the char.ity found itsel% loeked
out of their Santander Bank Account, a serious incident report
was logged with the Charity Commission and eventually closed
some six months later when Santander enabled the Charity to
regain access to the bank account. Trustee loans covered any
necessary expense in the intervening period
A survey was carried out by Rural Communitie5 Action
Nothngnamshire (KCAN) to obtain the view OT user groups and"
residents of the village on the function of the village hall
Such a policy did not fftXi5t previously. this is now in pla¢#with a
reserve set of a Minimum of three rnonths outgoing costs
equivalenL The hall has two bank accounts, deposit and savings.
Poli£y on Financi31 Reserves
Is
in deficit
Revjew of fi.nan(i.al d¢toils
Th.¢ maiD. sourGe of income is derived from hire tharges in letti.D.g
the hall to regular users, private Indlvlduals
Fundraising is now carried out on a regular basis with set events
happening throuRhout the year.
Grantfunding is applied for as and when
The Charity maintains links with the East Leake Parish Council as
two Parfsh Counclllors are Trustees and committee members
Engagement with other
orEanlsatlons

The Charity is an active member of the Rural Communities Action
Notttnghamshlre (RCAN) attendlng regular iTreetlngs
To continue fund raising to:
Replace the 198LVs leaking roof
lo have a Legionella KISK Assessment
To have an Asbestos Risk Assessment
To r6place the boxing over radiator pipes in the main hall
To have a new kitchen
To increase the number of Parish Representatives
Trb pr4n•?niJa fundraising anA tf•vreasing the nrnfilti n* the village
hall tn the local community
Future Plans
The Trustees declare that they have approved the trustee's report above
S￿ned on behalf of the Charity Trustees
Signature:
Narne:
Mike Sharpe Chairman ELVH Management Committee
Dated:

Oim
',1111

llllll
G)10
IXI
o)0 co h)
J.O' ￿ Ub

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trustees
Charity Name: EASTLEAKE VILLAGE HALL
On acGpuntsfor tho yoar
éfidéd
2Q24
217061
lm afiy)
Set out on pages
I report to the tNstees on my examination of the accounts of the above charity (1he
Trust.) for the year ended
As the charity's trustees, you are responsible for Ihe preparation of the accounts in
accordance with the requir*nents of the Clwities Act 2011 {°the Acr).
R6sponsibllitles and
basls of repert
I report in respect of my examination of the Trusfs accounts carried out under section
145 of the 2011 Act and in carying oul mv examination, I have fdlowed all the
apFlicable Directions given by the Charity Commission under section 145(5)(b) of the
Act.
Independent I have completed my examinati￿. I crfimi that no matsrial matters have come lo my
examinerfs statement attention in connection with the examination
I have no concems and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a
proper understsnding of the accounts to be reached.
Slgned:
21110125
S FORDYCE
Relevant professional
qualification(s) or body
{If any):
NIA
Address:
17 TOWSON FIELD
EAST LEAKE
LE12 RRY
ni¢cSosure
Only Gomplete rf the examiner needs to highlight material matters of concern (see CC32,
Independent examination of charity accounts- directions and guidance for examiners).
IER
Oct 2018