2021-09-30-accounts - Warslow Village Hall

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Trustees' Annual Report for the period

Period start date Period end date 01 10 2020 30 09 2021

From To

Section A Reference and administration details

Charity name Warslow Village Hall

Other names charity is known by N/A

Registered charity number (if any) 216771

Charity's principal address

Warslow Village Hall, Cheadle Road, Warslow, Nr Buxton, Derbyshire

Postcode SK17 0JJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	David Gordon		Allyear
	Margaret Gee		Allyear
	Laura Gordon		Allyear
	Barbara Foulds		Allyear
	AmyWardman		Allyear
	Ryan Gordon		Allyear

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

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The aim of the Management group is to continue the objectives first stated How the charity is constituted in 1934 in maintaining the village hall to provide facilities which can be (eg. trust, association, company) used for educational, social and recreational purposes for the benefit of all residents of Warslow and Elkstones parish and beyond. These facilities will be available to all persons regardless of race, sex, colour, creed and physical or mental disabilities. The management group (referred to as the Committee) consists of Trustee selection methods volunteers from within the community. The committee shall be empowered (eg. appointed by, elected by) to co-opt to its membership any person(s) necessary to achieve the above aims. The committee shall appoint from its membership a Chairperson, Treasurer and Secretary. Additional governance issues (Optional information)

The Management group comply with equal opportunities and diversity. We
You may choose to include strive to deliver a varied and diverse range of activities within the hall which
additional information, where promote a community spirit. Our main objective is to make the village hall
relevant, about: the social hub of our community for everyone within the village and
• policies and procedures surrounding areas. Therefore, Warslow Village Hall seeks to involve volunteers to:
adopted for the induction and training of trustees; • Ensure our events meet the needs of our community • Ensure the community are actively involved in Warslow Village Hall
• the charity’s organisational • Provide opportunities for all ages of the community to develop new structure and any wider skills and perspectives
network with which the charity • Increase our contact with more people in the community works;
• relationship with any related Barbara Foulds- Member of Warslow Action Group parties; David Gordon- Member of Warslow & Elkstones Educational Trust Amy Wardman- Member of Warslow & Elkstones Educational Trust &
• trustees’ consideration of Warslow & Elkstones Parish Council
major risks and the system Laura Gordon-Member of Warslow & Elkstones Parish Council and procedures to manage them.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
	The charity is set out to provide facilities and opportunities that benefit residents of Warslow, Elkstones and beyond.
	Due to the Coronavirus pandemic this financial year was heavily impacted. Very few events took place at the Village Hall due to tight Government restrictions and ensuring residents welfare was paramount. Yoga sessions, Bingo, Over 60’s Lunch Brunch and History Live returned in the Autumn. The hall also accommodated six private bookings which included funerals, anniversaries and birthday parties. The annual Christmas Fayre was cancelled at short notice due to extreme weather conditions. The Best Kept Village competition was also cancelled due to COVID. During this period any urgent matters were discussed via email or telephone calls by the Management Group.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

At Warslow Village Hall we aim to cover our costs through a combination of hire fees, bar surplus and fundraising events. Additional monies enable us to purchase new equipment and to continue the upkeep of the hall. Therefore, the Management Group sought and applied for additional support from the following:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.
Staffordshire Moorlands District Council (toilet grant). To maintain and provide public toilets all year.
Staffordshire Moorlands District Council- £150.00 towards new drains and boiler.
Staffordshire Moorlands District Council- COVID-19/restart Grant x9
The Bingham Trust

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Charity acknowledges the Charities Act (2008) by ensuring the public are benefitted by promoting the voluntary sector, community developments and providing rural opportunities for all. The facilities are available to members of the public despite their gender, age, disability, social or economic circumstances.

Due to the pandemic the Management Group have worked tirelessly to improve the hall and its facilities during the hall closure, for example-Prepared the groundwork for the new gas tank -Plastered, new skirting board fitted, painted and new pipework carried out in the storage areas -Fire extinguish checks completed

Section E Financial review

The Management Group hold a substantial amount of reserves that will Brief statement of the be spent in the best interest of the charity dependent on fluctuations in charity’s policy on reserves receipts, payments or major work needed to be carried out next year. Opening balance as per October 20200 Bank Statement- £16,582.95 Income October 2020 -September 2021-£29,244.50 Expenditure October 2020-September 2021- £16,631.67 Closing balance (September 2021)- £29,195.78

Details of any funds materially N/A in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The village hall mostly runs on the committee fundraising as hire charges alone for lettings of the hall would not keep it open. We were fortunate enough to receive COVID-19/restart grants from Staffordshire Moorlands District Council in order to pay for increasing bills.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any

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ethical investment policy adopted.

Section F Other optional information

No assets apart from the current account.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

M. Gee Signature(s) L.Gordon Margaret Gee Full name(s) Laura Gordon Position (eg Secretary, Chair, Secretary Treasurer etc) Date 16.03.2023

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