## **Trustees' Annual Report for the period**
Period start date Period end date 01 10 2020 30 09 2021
**From To**
## Section A Reference and administration details
## **Charity name** Warslow Village Hall
**Other names charity is known by** N/A
**Registered charity number (if any)** 216771
**Charity's principal address**
Warslow Village Hall, Cheadle Road, Warslow, Nr Buxton, Derbyshire
**Postcode SK17 0JJ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||David Gordon||Allyear||
||Margaret Gee||Allyear||
||Laura Gordon||Allyear||
||Barbara Foulds||Allyear||
||AmyWardman||Allyear||
||Ryan Gordon||Allyear||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
|||
|||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|N/A|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
(eg. trust deed, constitution)
**TAR**
March **2012**
1
The aim of the Management group is to continue the objectives first stated How the charity is constituted in 1934 in maintaining the village hall to provide facilities which can be (eg. trust, association, company) used for educational, social and recreational purposes for the benefit of all residents of Warslow and Elkstones parish and beyond. These facilities will be available to all persons regardless of race, sex, colour, creed and physical or mental disabilities. The management group (referred to as the Committee) consists of Trustee selection methods volunteers from within the community. The committee shall be empowered (eg. appointed by, elected by) to co-opt to its membership any person(s) necessary to achieve the above aims. The committee shall appoint from its membership a Chairperson, Treasurer and Secretary. **Additional governance issues (Optional information)**
- The Management group comply with equal opportunities and diversity. We
- You **may choose** to include strive to deliver a varied and diverse range of activities within the hall which
- additional information, where promote a community spirit. Our main objective is to make the village hall
- relevant, about: the social hub of our community for everyone within the village and
- • policies and procedures surrounding areas. Therefore, Warslow Village Hall seeks to involve volunteers to:
- adopted for the induction and training of trustees; • Ensure our events meet the needs of our community • Ensure the community are actively involved in Warslow Village Hall
- • the charity’s organisational • Provide opportunities for all ages of the community to develop new structure and any wider skills and perspectives
- network with which the charity • Increase our contact with more people in the community works;
- • relationship with any related Barbara Foulds- Member of Warslow Action Group parties; David Gordon- Member of Warslow & Elkstones Educational Trust Amy Wardman- Member of Warslow & Elkstones Educational Trust &
- • trustees’ consideration of Warslow & Elkstones Parish Council
- major risks and the system Laura Gordon-Member of Warslow & Elkstones Parish Council and procedures to manage them.
|**Section C**|**Objectives and activities**|
|---|---|
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**||
||The charity is set out to provide facilities and opportunities that benefit
residents of Warslow, Elkstones and beyond.|
||Due to the Coronavirus pandemic this financial year was heavily impacted.
Very few events took place at the Village Hall due to tight Government
restrictions and ensuring residents welfare was paramount. Yoga
sessions, Bingo, Over 60’s Lunch Brunch and History Live
returned in the Autumn. The hall also accommodated six private
bookings which included funerals, anniversaries and birthday parties. The
annual Christmas Fayre was cancelled at short notice due to extreme
weather conditions. The Best Kept Village competition was also
cancelled due to COVID. During this period any urgent matters were
discussed via email or telephone calls by the Management Group.|
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
2
You **may choose** to include further statements, where relevant, about:
At Warslow Village Hall we aim to cover our costs through a combination of hire fees, bar surplus and fundraising events. Additional monies enable us to purchase new equipment and to continue the upkeep of the hall. Therefore, the Management Group sought and applied for additional support from the following:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- Staffordshire Moorlands District Council (toilet grant). To maintain and provide public toilets all year.
- Staffordshire Moorlands District Council- £150.00 towards new drains and boiler.
- Staffordshire Moorlands District Council- COVID-19/restart Grant x9
- The Bingham Trust
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Charity acknowledges the Charities Act (2008) by ensuring the public are benefitted by promoting the voluntary sector, community developments and providing rural opportunities for all. The facilities are available to members of the public despite their gender, age, disability, social or economic circumstances.
Due to the pandemic the Management Group have worked tirelessly to improve the hall and its facilities during the hall closure, for example-Prepared the groundwork for the new gas tank -Plastered, new skirting board fitted, painted and new pipework carried out in the storage areas -Fire extinguish checks completed
## **Section E Financial review**
The Management Group hold a substantial amount of reserves that will **Brief statement of the** be spent in the best interest of the charity dependent on fluctuations in **charity’s policy on reserves** receipts, payments or major work needed to be carried out next year. Opening balance as per October 20200 Bank Statement- £16,582.95 Income October 2020 -September 2021-£29,244.50 Expenditure October 2020-September 2021- £16,631.67 Closing balance (September 2021)- £29,195.78
**Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The village hall mostly runs on the committee fundraising as hire charges alone for lettings of the hall would not keep it open. We were fortunate enough to receive COVID-19/restart grants from Staffordshire Moorlands District Council in order to pay for increasing bills.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any
**TAR**
March **2012**
3
ethical investment policy adopted.
## **Section F Other optional information**
No assets apart from the current account.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
M. Gee **Signature(s)** L.Gordon Margaret Gee **Full name(s)** Laura Gordon **Position (eg Secretary, Chair,** Secretary Treasurer **etc) Date** 16.03.2023
**TAR**
March **2012**
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