Trustees' Annual Report for the period
Period start date Period end date 01 01 2023 31 12 2023 From To
Section A Reference and administration details
Charity name The William Buckwell Memorial Almshouses Other names charity is known by
Registered charity number (if any) 215570
Charity's principal address Burstow Lodge Cottage Rookery Hill Outwood, Surrey Postcode RH1 5QZ
Names of the charity trustees who manage the charity
Name of person (or body) entitled to appoint trustee (if any)
Trustee name Office (if any) Dates acted if not for whole year
1 Cath Hearnden 2 Jackie Addison 3 Joy Segun 4 Stuart Hellier 5 Leslie Quie 6 Susan Wise From 01/06/23 to present 7 8 9 10 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
| Type of governing document (eg. trust deed, constitution) |
The charity was established under the Will of William Buckwell and was first regulated by a Scheme of the High Court of Justice (Chancery Division) of 19 December 1905 as amended by an Order of the said Court of 7 December 1907, and a further Order of the Charity Commissioners dated 7 September 2006, and as varied or affected by further schemes of the Charity Commissioners of 16 December 1921, 9 April 1963, 28 April 1971, 2 June 1971, 11 April 1983, 18 December 1984, 3 April 1996 and 6 October 2007. |
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How the charity is constituted
The charity is an unincorporated association.
- (eg. trust, association, company)
| Trustee selection methods (eg. appointed by, elected by) |
The body of trustees should comprise a maximum of 8 trustees, 4 of whom should be persons resident or carrying on business in or near Lingfield and the other 4 should be persons residing or carrying on business in or near the London Borough of Lewisham. Were there to be a need for new trustees these would be identified and appointed by the remaining trustees. The Chairman of the trustees, assisted by the Clerk, would be responsible for the induction of any new trustee which would involve awareness of the trustee's responsibilities, the governing documents, administrative procedures, the history and the philosophical approach of the charity. Any new trustee would receive a copy of the previous year's annual report and accounts and a copy of the Charity Commission leaflet: "The essential trustee: What you need to know". |
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Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
The main object of the charity is the provision of accommodation for the benefit of elderly people of limited means. There were no changes to these objects during the year, and these objects represent the charity's plans for the future. Summary of the objects of the charity set out in its governing The only activity undertaken during the year in relation to the charity's document objects was the maintenance and upkeep of the Almshouses and their grounds, as well as taking note of, and where appropriate, responding to particular requests from residents. After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial Summary of the main activities statements. undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Review of Activities
Overall, the main income (from residents’ maintenance contributions) and direct costs, excluding Improvements, were similar to those in 2022.
Improvements were made including internal redecoration of Units 2 & 3 including new carpets throughout. A new bathroom was also fitted in Unit 3.
New boilers were installed in Units 3 & 4.
Exterior redecorations were carried out to the entire building including repainting of woodwork, replacing missing tiles and damaged facias.
A measured survey was carried out with regards to the proposed car park plans.
In June the Trustees held their annual Residents Luncheon at the The Star in Lingfield, to which residents, guests and people involved in the upkeep of the Almshouses were invited.
In December, the Trustees held Christmas drinks and a buffet lunch at The Star for the residents. Those that attended the summer Luncheon were all invited.
Cath Hearnden was appointed as Chairperson, replacing Alan Till. Susan Wise was appointed as a trustee.
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Section E Financial review
It is the policy of the trustees to maintain a level of free reserves sufficient Brief statement of the to cover 9 months' expenditure. At the year end the free reserves were at charity’s policy on reserves a level which exceeds the target range. It is also the policy of the trustees to review, on an annual basis, the nature and level of the funds set aside, and to ensure that strategies are in place to enable such funds to be able to meet their purpose on an ongoing basis.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Laura Jackson
Position Clerk to the Trustees (eg Secretary, Chair, etc) Date 03/07/2024
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