## **Trustees' Annual Report for the period** Period start date Period end date 01 01 2023 31 12 2023 **From To** ## **Section A Reference and administration details** **Charity name** The William Buckwell Memorial Almshouses **Other names charity is known by** **Registered charity number (if any)** 215570 **Charity's principal address** Burstow Lodge Cottage Rookery Hill Outwood, Surrey **Postcode** RH1 5QZ ## **Names of the charity trustees who manage the charity** **Name of person (or body) entitled to appoint trustee (if any)** **Trustee name Office (if any) Dates acted if not for whole year** 1 Cath Hearnden 2 Jackie Addison 3 Joy Segun 4 Stuart Hellier 5 Leslie Quie 6 Susan Wise From 01/06/23 to present 7 8 9 10 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)|
The charity was established under the Will of William Buckwell and was
first regulated by a Scheme of the High Court of Justice (Chancery
Division) of 19 December 1905 as amended by an Order of the said Court
of 7 December 1907, and a further Order of the Charity Commissioners
dated 7 September 2006, and as varied or affected by further schemes of
the Charity Commissioners of 16 December 1921, 9 April 1963, 28 April
1971, 2 June 1971, 11 April 1983, 18 December 1984, 3 April 1996 and 6
October 2007.| |---|---| How the charity is constituted The charity is an unincorporated association. - (eg. trust, association, company) |Trustee selection methods
(eg. appointed by, elected by)|The body of trustees should comprise a maximum of 8 trustees, 4 of
whom should be persons resident or carrying on business in or near
Lingfield and the other 4 should be persons residing or carrying on
business in or near the London Borough of Lewisham.
Were there to be a need for new trustees these would be identified and
appointed by the remaining trustees. The Chairman of the trustees,
assisted by the Clerk, would be responsible for the induction of any new
trustee which would involve awareness of the trustee's responsibilities, the
governing documents, administrative procedures, the history and the
philosophical approach of the charity. Any new trustee would receive a
copy of the previous year's annual report and accounts and a copy of the
Charity Commission leaflet: "The essential trustee: What you need to
know".| |---|---| ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 **Section C Objectives and activities** The main object of the charity is the provision of accommodation for the benefit of elderly people of limited means. There were no changes to these objects during the year, and these objects represent the charity's plans for the future. **Summary of the objects of the charity set out in its governing** The only activity undertaken during the year in relation to the charity's **document** objects was the maintenance and upkeep of the Almshouses and their grounds, as well as taking note of, and where appropriate, responding to particular requests from residents. After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial **Summary of the main activities** statements. **undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **Review of Activities** Overall, the main income (from residents’ maintenance contributions) and direct costs, excluding Improvements, were similar to those in 2022. Improvements were made including internal redecoration of Units 2 & 3 including new carpets throughout. A new bathroom was also fitted in Unit 3. New boilers were installed in Units 3 & 4. Exterior redecorations were carried out to the entire building including repainting of woodwork, replacing missing tiles and damaged facias. A measured survey was carried out with regards to the proposed car park plans. In June the Trustees held their annual Residents Luncheon at the The Star in Lingfield, to which residents, guests and people involved in the upkeep of the Almshouses were invited. In December, the Trustees held Christmas drinks and a buffet lunch at The Star for the residents. Those that attended the summer Luncheon were all invited. Cath Hearnden was appointed as Chairperson, replacing Alan Till. Susan Wise was appointed as a trustee. March **2012** **TAR** 4 ## **Section E Financial review** It is the policy of the trustees to maintain a level of free reserves sufficient **Brief statement of the** to cover 9 months' expenditure. At the year end the free reserves were at **charity’s policy on reserves** a level which exceeds the target range. It is also the policy of the trustees to review, on an annual basis, the nature and level of the funds set aside, and to ensure that strategies are in place to enable such funds to be able to meet their purpose on an ongoing basis. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Laura Jackson **Position** Clerk to the Trustees **(eg Secretary, Chair, etc) Date** 03/07/2024 March **2012** **TAR** 5 W*•￿1•1 Rocolpts and paymonl• accounls CC16• Se¢tion A Receipts and ments UnrMl*l•d AIR s￿10￿11￿0$￿tI￿th¥ ARJ .¥T• E*lr EWJII Ixt 57JS• Ise•t¥blel #MS XtsS 12.104 14J2a 11.224 i•.MJ J92 312 J•? Seclion B Ststement of assets and liabilities at the end of the period u￿r￿triCted Res¢rfrf￿ lunds EV￿oWfflIrtt fund• Categorf Scanned with Camscanner Detw 11Kir•J24 Scanned with Camscanner