Registered Charity Number: 214935 FRIENDS OF ORPINGTON HosprrAL AIYNUAL TRUSTEF.S REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024 Contents Prdge Legal and Administrative Infom]ation Annual Report of The Trust¢¢s Independent Examiner's Report to The Trustees Statement of All Financial Activities Balance Sheet All Financial Activities Notes to the Accounts - All Financial Activities io 12-18 Offlee and eonta¢t c/0 Shop and Refr¢shment Bar At Orpington Hospital Sevenoaks Road Orpington K¢nt Page I
FRIENDS OF ORPINGTON HOSPITAL LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 MARCH 2024 NAme and NAture of Charity Th¢ full name of the charity is The Friends of Orpington Hospital. It is a Chariiy governed by a constitution agreed by members at a general meeting and is registered with the Charity Commissioners for England and Wales. Th¢ chltY registration nu7nber is 214935. Charlty Trustees and Other Offieers The Trustees of the charity are members ¢l¢ct¢d lo a committcc at an annual general mcding. One third of the mernbers retire annually but are eligible for re-election. Officers are elected by the commÉttee members. In 2023124 the offi9 were: Trustees Mr K Evans MrRSMBaird Mr C Nash Mrs K Fisk Mrs J Mander Mr Z Yusuf Chainnan and Treasurer of the Shop Treasurer Memb¢rship and Grants Responsible for the Shop Refreshment Bar Refreshment Bar Member of the Committee Mrs J Parker Jones Refreshment Bar Mr Nick Bartl¢ and MT Peter Bartle are r¢sponsible for Purchasing and stocking of the Refreshment Bar and the Shop. Mr5 Stella Round had responsibility for the garden until April 2024, The Chainnan, through the Committe4 is responsibl¢ for the overall running of the Charity. Th¢ other Trustees or Committee members are responsible for the day to day running of their respective activity. Page 2
FRIENDS OF ORPINGTON HOSPITAL LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 MARCH 2024 (Continued) Statement of Trustees, Responsibilities The trust¢es are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kin8dom Generally Accepted Accounting Practice). The trustees have adopted provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRSI 02) in preparing the annual report and financial statemenls of the charity. The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of Ihe charity for ihai period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consist¢ntly' observe the methods and principlcs in the Charitics SORP 2015 (FRSI 02}. make judgements and estimates th&1 are reasonable and prudent. state whether applicable accounting standards have been followed, subject to any material departur¢5 disclosed and explained in ihc financial slalements; prepare the financial statcments on the going concern basis unlcss it is inappropriate to presume that the charity will continue in operation. Th¢ trustees are responsible for keeping proper accounting records thai disclose wilh reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with ihe Charities Act 201 l and the provisions of th¢ trust deed. They are also responsible for safeguarding the assets of the charity and hence for takin8 reasonable steps for the prevention and detection of fraud and other irregularities. Advisers Bankers Lloyds TSB Bank PIC 177 High Slr¢et Orpington Kent BR6 OLJ Aeeountants Baxter & Co Lynwood House Crofton Road 04)ington Kent BR6 8QE Insurers Royal and Sun Alliance Chart Way Horsham W Su55ex RH12 IXL Page 3
FRIENDS OF OIIPINGTON HOSPITAL ANNUAL REPORT OF THE TRUSTEES Objects and Policies Objectives for th¢ public benefit The principal objects and puo)ose of the Friends, as set out in the Constitutio are: to mobilise. encourage, foster and maintain the int¢rest of the public in th¢ patlenls and staff, and the support of ihe work of the Hospital. by means of voluntary service" to provide funds for the PUTpose of supplemenling, for th¢ public b¢n¢fit, Ihe resources of the Hospital Service. to recnLit and assist in the recruitment of voluntary workers in and for the Hospital. to provide a link between the Hospital and the community which it serves. (i) (li) (iv) The trusl¢¢s confirni that they have refetred to the &)uidance contained in the charity commission's general guidance on public benefit when reviewing the charity's aims and objectives. PolicAes The policies adopted to achieve the objects comprise.. (i) the operation of a Shop and Refreshment Bar within th¢ hospital for the public ben¢fit of patients, visitors and staff. pr¢sentations to cornmunily groups about the work undertak¢n by the Friends; (iii) the raising of ndS through Subscriptions, donations, legacies and nd- raising events and also through the trading acLivities of the shop and Irolley service and refreshment bar. (li) Risk The trustees annually r¢vi¢w the risks thal the charity faces. The financial assets of the Friends are held in current and deposit accounts with reputable banks and other such institutions. During th¢ Covid 19 Pandemic specific risk assessments w¢re made whenever the Regulations allowed and we felt able to open the Shop. The Shop has been open for the whole of the current year but we only felt that the Regulations and circumstances were right to re-open The Refreshment Bar in July 2022. There are a150 minor areas of risk relating to our volunteers working in the Refr¢shment Bar and Shop which have been covered by procedures and insurance. During the year, insurance was provided by the Royal and Sun Alliance arranged through Attend (fonnerly the National Association of Hospital and Community Friends). Pag¢ 4
FRIENDS OF ORPINGTON HOSPITAL ANNUAL REPORT OF THE TRUSTEES (Continued) Organisation There are two parts to the organisation. The first is the Main Charitable Activity managed by elected committee who are concerned mainly with the charitable activities and links with ihe comrnunity. The second is the trading activities of the Shop and the RefreshJnent Bar. Because OUT suppliers cannot split their invoices between the two services. we have therefore had to combine the trading results although we will continue to show the sales of each activity separately. All the Trustees and Committee members concerned with running the Shop, Refreshment Bar and Main Charitable Activity are volunteers. RevieTrv of 202&24 The future The Shop and Refreshment Bar traded very successfully for the year and after the tssues with lockdown are over, once again play an important part in Hospital life for palicnl staff and visitors. The Friends have considerable funds and are pressing the Hospital manag¢ment for proposals to improve the facilities. The Trustees are confident that the Friends will continue to play an important rol¢ for the benefit of paticnts, stafT and visitor5. Trustees and commlttee I would like to thank the Trustees and Commitl¢e members for their hard work and dedicationover the past year. Those members running the Shop and Refreshment Bar deserve great prais¢ for continuing to provide these this valuable resource to staff, patients and visitor5. We continue to develop excellent relationships with the Hospital in general, and with all wards. In conclusion I feel the tUre of the Friends is sound and our volunteers continue to rise lo every challenge thrown at them. I reiterate my sincere thanks to all for all their hard work. Page 5
FRIENDS OF OIIPINGTON HOSPITAL ANNUAL REPORT OF THE TRUSTEES (Continued) 3J Charltable Activities Procedures, agreed with the Hospital, provide for the submission of sufficient details of pmposals for financial assistance for projects lo enable the Trustees, when consid¢ring the proposa15, to fulfil their obligations to act prudently and lawfully, in accordance with the constitution. This year we have had fewer requests for funding than we had hoped. I think the recovery frorn Covid and the lockdown has occupied the Hospital management and this together with staff changes has turned attention away from submitting funding proposals to the Friends. However we are now back in discussion and expect to have some interesting proposals. In discussion with Ward MAnagers and other statT, it bame ¢l¢ar that there was a need for a simple proccdurc for staff to request small non-medical ilems, for example in the Rehabilitation Wards they necd gAmcs lo stimulat¢ th¢ patients. We have th¢r¢fore introduced a Discretionary Fund wh¢r¢ small items can be purchased or grants made without going through the more rigorous proc¢dur¢s n¢cessary for larger proposals. This Discretionary Fund has prov¢d to be very popular with the Staff allowing them to provide a kinder servi¢¢ to th¢ palicnts for ¢xample by arranging small parttes to celebrate events Such as Easter and the Kin8's Coronation In th¢ this year we have funded a total of £12.608 including £7.882 for the refilrbishmenl of Quebec W&rd Day Room. Tradlng Acllvltl¢s Both the Shop and th¢ Refrcshmenl Bar had very successful tradin8 years. The Shop made sales of £43,402, considerably more than the previous year and shows that we have shaken off th¢ last effects of the lockdown. The Refreshment Bar achi¢ved sales of £48,097 also considerably more than last year And again an excellent bounce back from lockdown. The trading surplus made by both the Shop and the Refreshment Bar amounted to £37,408 all of which will go into the Fri¢nds' funds for the benefit of patients, staff and visitors. Page 6
FRIENDS OF ORPINGTON HOSPITAL ANNUAL REPORT OF THE TRUSTEES (Continued) 3J Services of UnpaRd Volunteers The charity 15 dependent entirely on the services of unpaid volunteers for all its services. The many appreciative comments attest to the value placed on these services by our customers. Payment 15 rnade foT SOTne services provid to the Friends mainly insurancc coveT and the independenl examination of our accounts by Baxl¢r & Co. The Trustees are grateful to Baxters for the substantial concessions mad¢ in the calculation of their fee. The only payments made to the Trustees are for any out of pocket expenses. Details of administrative costs are provided in Note 7 to the consolidated accounts (page 14). Donatlon8 We aTe fortunate each year lo receive donations and legacies from local organisations and individuals and feel it reflects an appreciation of the efforts of our Volunteers. We arc pleased not only to receive the fvnds but also lo know that Ihese individuals felt the Hospital and the Friends were worthy of these gifts. Finydncial Position Details of the charity's funds and how they have be¢n appli¢d are sel oul in ihe Accounts on pages l O to 18. All balances are held for either charitable or for trading activities. Part of the balance in the fonner category is for a reslricted purpose (Note I l J pag¢ 17). The balances are adequat¢ to meet all outstanding commitments. There have been no changcs lo the accounlinb, polici¢s of ihc charity since the prcvious year. There have been no important evenls affeLting the charity which have o¢Lurred between the date of the balance sheet namely 31 March 2024 and the date on which the Report has been signed. The Trustees are able to confirm that the charity's assets are available and adequate to fulfil all the obligations of the charity, particulaTly in relation to delay5 or shortfalls in Tealising the assets into cash. Page 7
FRIENDS OF ORPINGTON HOSPITAL ANNUAL REPORT OF THE TRUSTEES (Continued) Relatlonshlp with any other Charities The only other clwity with which the Friends of Orpington hospital has a direct relationship is Attend. During the year, a membership subscription was payable to Attend. r K Evans (Chairman) On b¢half of ail the Trustces 3 J July 2024 Page 8
FRIENDS OF ORPINGTON HOSPITAL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES l Teport to the charity trustees on my examination of the accounts of the Charity for the year ended 31 March 2024 which are set out on pages l O to 19. Responsibilities and basls of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not required for this year under Section 144(2} of the Charities Act 2011 and that an independent examination is n¢eded. I rrt in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicabl¢ Directions given by the Charity Commission under section 145 (5)(b) of the Act. Independent Examiner's Statement I have wmpleted my examination. I confirnl that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect,. a¢¢ounting records were not kept in respect of the charity as required by section 130 of the Act. or 2. the accounts do not accord wilh those records. or 3. Ihe accounts do not comply with the applicable requirements concerning the forni and content of account5 set out in the Charities (ALcounts and Report) Regulations 2008 other than any requirement that the accounts give a 'tru¢ and fair view, which is not considered as part of any independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be r¢ach¢d. Andr¢w M Meredith BA (Hons), FCCA BAXTER & CO ChArtered Certlfled Accountants Lynwood House, Crofton Road, Orpington, Kent, BR6 8QE Date.. 31 July 2024 Page 9
FRIENDS OF ORPINGTON HOSPITAL STATEMENT OF ALL FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2024 Unrestricted Restricted Totals Funds Funds 2024 Totals 2023 Note Incoming Resources Voluntsry Income Donations and gifts Memb¢rship subscriptions 34,877 160 34,877 2,989 160 Activities for generating funds Refreshment bar sales Shop sales 43,402 48.097 43,402 22,385 48,097 33,657 Investment income 6.365 6.365 752 Totydl Incomlng Resources 132,901 132,901 59,943 Charltable Activities Committee and h05Pltal projccts 12,244 365 12,609 49,137 Fund r8lslng aetlvitles Shop and Refreshment Bar supplies Fund raising costs 53,202 53,202 31,703 Governv4n¢¢ Acdvlty Shop & Refreshment Bar administration expenses 7 Management and Administration 889 2,537 889 2,537 1,740 2,375 Total Resources Expended 68,872 365 69,237 84,955 Movement In Funds Net movements in funds for th¢ y¢ar 64,029 (365) 63,664 (25,012) Total Funds at l April 2023 393.895 365 394,260 419,272 Totsl Fundy at 31 March 2024 £457,924 £457,924 £394,260 Page 10
FRIENDS OF ORPINGTOLN HOSPITAL BALANCE SHEET - ALL FIIYANCIAL ACTIVITIES AS AT 31 MARCH 2024 2024 2023 Note Fixed Assets Tangible assets 499 Current Assets Stocks Debtors Cash at bank and in hand 2,880 4,089 453,149 3,143 464 393,110 460,118 396,717 Creditors: amounts falling due within one year io (2,693) (2,462) Net Current Assets 457,425 394,255 Net Assets £457,924 £394,260 Fund5'. Unrestricted Restricted 457,924 393,895 365 Total Funds £457.924 £394,260 Approved b the TNsteeson J i July 2024 an signed on their behalf by K Evans ( an) R S M Baird (Treasurer) Pagell
FRIENDS OF ORPINGTON HOSPITAL NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2024 Accounting Policies The Charity constitutes a public benefit entity as defined by FRS102. The Charities (Accounts and Reports) Regulations mad¢ und¢r th¢ Chariti¢s Act 2011 r¢quire the preparation of an account consolidating the results of all activities undertaken by a charity. Separate books of a¢¢ount are maintained. how¢ver. for ¢a¢h of th¢ Friends, activities. a) Accounting Conventlon The financial statements have been prepared in accordance with relevanl guidance issued by the A¢counling Standards Board and th¢ r¢quir¢m¢nts of th¢ Statement of Recommended Pra¢ti¢¢ (SORP) 2015 Accounting by Charities. Income from members, subscriptions. all donations, l¢gaci¢s and int¢r¢st is included as and when it is received. Approvals of expenditure on charitable projects are treated as outstanding commitmcnts, and not as actual ¢xp¢nditur¢, until Invoic ar¢ rw¢iv¢d. The precise date on which the books for the trading activiti¢s ar¢ ¢los¢d ¢a¢h y¢ar depends on th¢ dat¢ on which stocktaking can be undertaken. There can therefore be small differenccs in the lenwh of the p¢riods for which the results of those activiti¢s are reflected in the accounts from one year lo the next. The effect of ihis on the accounts is not material. b) Stocks Stock consists of purchased goods for resale. Stocks are stated at the lower of Cost and net realisable value, c) Flxed Assets All assets fall into the classification of Fixlures Fillirtgs and Other Equipment and are depreciated on a 250/0 straight line basis over 4 years. 2024 2023 2. Donatlons and Gift8 Main Charitable Activities R¢fr¢shment Bar and Shop 34,877 2,989 34,877 2,989 Page 12
FRIENDS OF ORPINGTON HOSPITAL NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2024 (Continued) 2024 2024 3. Membershlp Subserlptions Main Charitable Activities 160 160 160 160 4. Shop And Refreshment Bar Sales Shop Sales Refreshment Bar Sales 43,402 48,097 33,657 22,385 91,499 56,042 S. Investment Ineome Main Charitable Actlvity Interest 6,365 752 6,365 752 Page 13
FRIENDS OF ORPINGTON HOSPITAL NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2024 (Continued) 2024 2023 6. Committee and Hospltsl Projects Furniture for Staff Hub Refurb OntaTiO and Frank Cooksey Day Rooms Chairs for Stroke Unit at the PRUH ChTiStmas decorations for Wards Christmas treats for Patients and Staff Sundry Furniture- Quebec Ward refurbishment PRUH Stroke Unit - TV etc Baby changing unil Ward Coronation parties Staff - Christmas treats Clothes for palients Patients Christmas gifts and parties Boddington - 2 microwaves Eastcr parties on wards Rehab patients - sundries 4 drawer whe¢l¢d cabinet Prints for outpatients Digital TV aerials for Cooksey and Ontario 21,777 19,249 6,090 537 786 698 58 7,882 1,689 135 700 500 300 523 160 214 86 84 150 128 12,609 49,137 2024 2023 7. Governance Aetivlty Shop and Refreshment Bar 889 1,740 Management and Administration Main Charitable Activities Volunte¢rs Gathering 1,957 580 1.884 491 3,426 4,115 Page 14
FRIENDS OF ORPINGTON HOSPITAL NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2024 (Continued) Tangible Fixed Assets Flxtures ¥dnd Equlpment Refreshment Barlshop Cost Balance brought forward Additions Disposals 2,793 660 (508) Balance carried forward 2,945 Depreciation Balance brought fornie4rd Charge for the Year Disposals 2,788 166 {508) Balance carried forward 2,446 Net Book Vydlue At 31 March 2024 499 At 31 Mawh 2023 Page 15
FRIENDS OF ORPINGTON HOSPITAL NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2024 (Continued) 2024 2023 9. Cash At Bank and In Hand Main Account Refreshment Bar and Shop 412,260 40,889 339,480 53,630 453,149 393,110 10. Creditors Main Charitable Activities - accruals Refreshment Bar and Shop 900 1,793 900 1,562 2,693 2,462 Page 16
FRIENDS OF ORPINGTON HOSPITAL NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2024 (Continued) 11. Movement in Funds and anAlysls of net assets behveen funds At l Aprll Incoming Outgolng At 31 March 2023 Resources Resourees Transfers 2024 Restrlcted Funds Main Charitable Activities 365 (365) Unrestrlcted Funds Main Charitable Activities Refreshment Bar and Shop 336,398 57,497 41,402 91,499 (14,781) {54,091) 363,019 94.905 Totsl Unrestricted Fund5 393,895 132,901 {68,872) 457,924 Total Funds 394,260 132.901 (69,237) 457,924 Analysls of net Assets between funds Unrestrieted Funds comprise those funds which ihe Trustees are free to use in accordance with the charitable objects. ** Re$trlcted Funds comprise the ndS which have been given for particular purposes and projects and these all relate to the Stroke Club. 12. Trnstees, remuneratlon The trustees neither re¢¢ived nor waived any emoluments during the year {2023: Nil) Pag¢17
FRIENDS OF ORPINGTON HOSPITAL NOTES TO THE ACCOUNTS ON PAGES 10 AND 11 YEAR ENDED 31 MARCH 2024 (Continu) 13. Commitments The Friends have pledg¢d their support in respect of the following requests for financial support from the tharity on the basis of the following budgeted costs as at 3 l March 2024: Chairs for Outpatients Dartment DiscTCtionary Fund for Wards 9.000 1,797 Total Commitments £10,797 Page 18