Registered Charity Number: 214935
FRIENDS OF ORPINGTON HosprrAL
AIYNUAL TRUSTEF.S REPORT AND ACCOUNTS
YEAR ENDED 31 MARCH 2024
Contents
Prdge
Legal and Administrative Infom]ation
Annual Report of The Trust¢¢s
Independent Examiner's Report to The Trustees
Statement of All Financial Activities
Balance Sheet All Financial Activities
Notes to the Accounts - All Financial Activities
io
12-18
Offlee and eonta¢t
c/0 Shop and Refr¢shment Bar
At Orpington Hospital
Sevenoaks Road
Orpington
K¢nt
Page I

FRIENDS OF ORPINGTON HOSPITAL
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2024
NAme and NAture of Charity
Th¢ full name of the charity is The Friends of Orpington Hospital. It is a Chariiy governed by a
constitution agreed by members at a general meeting and is registered with the Charity
Commissioners for England and Wales. Th¢ ch￿ltY registration nu7nber is 214935.
Charlty Trustees and Other Offieers
The Trustees of the charity are members ¢l¢ct¢d lo a committcc at an annual general mcding.
One third of the mernbers retire annually but are eligible for re-election. Officers are elected by
the commÉttee members. In 2023124 the offi￿9 were:
Trustees
Mr K Evans
MrRSMBaird
Mr C Nash
Mrs K Fisk
Mrs J Mander
Mr Z Yusuf
Chainnan and Treasurer of the Shop
Treasurer
Memb¢rship and Grants
Responsible for the Shop
Refreshment Bar
Refreshment Bar
Member of the Committee
Mrs J Parker Jones
Refreshment Bar
Mr Nick Bartl¢ and MT Peter Bartle are r¢sponsible for Purchasing and stocking of the Refreshment
Bar and the Shop. Mr5 Stella Round had responsibility for the garden until April 2024,
The Chainnan, through the Committe4 is responsibl¢ for the overall running of the Charity. Th¢
other Trustees or Committee members are responsible for the day to day running of their respective
activity.
Page 2

FRIENDS OF ORPINGTON HOSPITAL
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2024
(Continued)
Statement of Trustees, Responsibilities
The trust¢es are responsible for preparing the Trustees, Report and the financial statements in
accordance with applicable law and United Kingdom Accounting Standards (United Kin8dom
Generally Accepted Accounting Practice). The trustees have adopted provisions of the
Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities"
(FRSI 02) in preparing the annual report and financial statemenls of the charity.
The law applicable to charities in England & Wales requires the trustees to prepare financial
statements for each financial year which give a true and fair view of the state of affairs of the
charity and of the incoming resources and application of resources of Ihe charity for ihai period.
In preparing these financial statements, the trustees are required to..
select suitable accounting policies and then apply them consist¢ntly'
observe the methods and principlcs in the Charitics SORP 2015 (FRSI 02}.
make judgements and estimates th&1 are reasonable and prudent.
state whether applicable accounting standards have been followed, subject to any
material departur¢5 disclosed and explained in ihc financial slalements;
prepare the financial statcments on the going concern basis unlcss it is inappropriate
to presume that the charity will continue in operation.
Th¢ trustees are responsible for keeping proper accounting records thai disclose wilh
reasonable accuracy at any time the financial position of the charity and enable them to ensure
that the financial statements comply with ihe Charities Act 201 l and the provisions of th¢ trust
deed. They are also responsible for safeguarding the assets of the charity and hence for takin8
reasonable steps for the prevention and detection of fraud and other irregularities.
Advisers
Bankers
Lloyds TSB Bank PIC
177 High Slr¢et
Orpington
Kent
BR6 OLJ
Aeeountants
Baxter & Co
Lynwood House
Crofton Road
04)ington
Kent BR6 8QE
Insurers
Royal and Sun Alliance
Chart Way
Horsham
W Su55ex RH12 IXL
Page 3

FRIENDS OF OIIPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
Objects and Policies
Objectives for th¢ public benefit
The principal objects and puo)ose of the Friends, as set out in the Constitutio￿ are:
to mobilise. encourage, foster and maintain the int¢rest of the public in
th¢ patlenls and staff, and the support of ihe work of the Hospital. by
means of voluntary service"
to provide funds for the PUTpose of supplemenling, for th¢ public b¢n¢fit,
Ihe resources of the Hospital Service.
to recnLit and assist in the recruitment of voluntary workers in and for the
Hospital.
to provide a link between the Hospital and the community which it serves.
(i)
(li)
(iv)
The trusl¢¢s confirni that they have refetred to the &)uidance contained in the
charity commission's general guidance on public benefit when reviewing the
charity's aims and objectives.
PolicAes
The policies adopted to achieve the objects comprise..
(i)
the operation of a Shop and Refreshment Bar within th¢ hospital for the
public ben¢fit of patients, visitors and staff.
pr¢sentations to cornmunily groups about the work undertak¢n by the
Friends;
(iii) the raising of ￿ndS through Subscriptions, donations, legacies and ￿nd-
raising events and also through the trading acLivities of the shop and
Irolley service and refreshment bar.
(li)
Risk
The trustees annually r¢vi¢w the risks thal the charity faces. The financial assets
of the Friends are held in current and deposit accounts with reputable banks and
other such institutions. During th¢ Covid 19 Pandemic specific risk assessments
w¢re made whenever the Regulations allowed and we felt able to open the Shop.
The Shop has been open for the whole of the current year but we only felt that
the Regulations and circumstances were right to re-open The Refreshment Bar in
July 2022. There are a150 minor areas of risk relating to our volunteers working
in the Refr¢shment Bar and Shop which have been covered by procedures and
insurance. During the year, insurance was provided by the Royal and Sun
Alliance arranged through Attend (fonnerly the National Association of Hospital
and Community Friends).
Pag¢ 4

FRIENDS OF ORPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
(Continued)
Organisation
There are two parts to the organisation. The first is the Main Charitable Activity
managed by elected committee who are concerned mainly with the charitable activities
and links with ihe comrnunity. The second is the trading activities of the Shop and the
RefreshJnent Bar. Because OUT suppliers cannot split their invoices between the two
services. we have therefore had to combine the trading results although we will continue
to show the sales of each activity separately. All the Trustees and Committee members
concerned with running the Shop, Refreshment Bar and Main Charitable Activity are
volunteers.
RevieTrv of 202&24
The future
The Shop and Refreshment Bar traded very successfully for the year and after the tssues
with lockdown are over, once again play an important part in Hospital life for palicnl
staff and visitors. The Friends have considerable funds and are pressing the Hospital
manag¢ment for proposals to improve the facilities. The Trustees are confident that the
Friends will continue to play an important rol¢ for the benefit of paticnts, stafT and
visitor5.
Trustees and commlttee
I would like to thank the Trustees and Commitl¢e members for their hard work and
dedicationover the past year. Those members running the Shop and Refreshment Bar
deserve great prais¢ for continuing to provide these this valuable resource to staff,
patients and visitor5.
We continue to develop excellent relationships with the Hospital in general, and with
all wards.
In conclusion I feel the ￿tUre of the Friends is sound and our volunteers continue to
rise lo every challenge thrown at them. I reiterate my sincere thanks to all for all their
hard work.
Page 5

FRIENDS OF OIIPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
(Continued)
3J
Charltable Activities
Procedures, agreed with the Hospital, provide for the submission of sufficient details
of pmposals for financial assistance for projects lo enable the Trustees, when
consid¢ring the proposa15, to fulfil their obligations to act prudently and lawfully, in
accordance with the constitution.
This year we have had fewer requests for funding than we had hoped. I think the
recovery frorn Covid and the lockdown has occupied the Hospital management and
this together with staff changes has turned attention away from submitting funding
proposals to the Friends. However we are now back in discussion and expect to have
some interesting proposals.
In discussion with Ward MAnagers and other statT, it b￿ame ¢l¢ar that there was a
need for a simple proccdurc for staff to request small non-medical ilems, for example
in the Rehabilitation Wards they necd gAmcs lo stimulat¢ th¢ patients. We have
th¢r¢fore introduced a Discretionary Fund wh¢r¢ small items can be purchased or
grants made without going through the more rigorous proc¢dur¢s n¢cessary for larger
proposals. This Discretionary Fund has prov¢d to be very popular with the Staff
allowing them to provide a kinder servi¢¢ to th¢ palicnts for ¢xample by arranging
small parttes to celebrate events Such as Easter and the Kin8's Coronation
In th¢ this year we have funded a total of £12.608 including £7.882 for the
refilrbishmenl of Quebec W&rd Day Room.
Tradlng Acllvltl¢s
Both the Shop and th¢ Refrcshmenl Bar had very successful tradin8 years. The Shop
made sales of £43,402, considerably more than the previous year and shows that we
have shaken off th¢ last effects of the lockdown.
The Refreshment Bar achi¢ved sales of £48,097 also considerably more than last year
And again an excellent bounce back from lockdown.
The trading surplus made by both the Shop and the Refreshment Bar amounted to
£37,408 all of which will go into the Fri¢nds' funds for the benefit of patients, staff and
visitors.
Page 6

FRIENDS OF ORPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
(Continued)
3J
Services of UnpaRd Volunteers
The charity 15 dependent entirely on the services of unpaid volunteers for all its services.
The many appreciative comments attest to the value placed on these services by our
customers.
Payment 15 rnade foT SOTne services provid￿ to the Friends mainly insurancc coveT and
the independenl examination of our accounts by Baxl¢r & Co. The Trustees are grateful
to Baxters for the substantial concessions mad¢ in the calculation of their fee.
The only payments made to the Trustees are for any out of pocket expenses. Details of
administrative costs are provided in Note 7 to the consolidated accounts (page 14).
Donatlon8
We aTe fortunate each year lo receive donations and legacies from local organisations
and individuals and feel it reflects an appreciation of the efforts of our Volunteers. We
arc pleased not only to receive the fvnds but also lo know that Ihese individuals felt the
Hospital and the Friends were worthy of these gifts.
Finydncial Position
Details of the charity's funds and how they have be¢n appli¢d are sel oul in ihe Accounts
on pages l O to 18. All balances are held for either charitable or for trading activities.
Part of the balance in the fonner category is for a reslricted purpose (Note I l J pag¢ 17).
The balances are adequat¢ to meet all outstanding commitments. There have been no
changcs lo the accounlinb, polici¢s of ihc charity since the prcvious year.
There have been no important evenls affeLting the charity which have o¢Lurred between
the date of the balance sheet namely 31 March 2024 and the date on which the Report
has been signed.
The Trustees are able to confirm that the charity's assets are available and adequate to
fulfil all the obligations of the charity, particulaTly in relation to delay5 or shortfalls in
Tealising the assets into cash.
Page 7

FRIENDS OF ORPINGTON HOSPITAL
ANNUAL REPORT OF THE TRUSTEES
(Continued)
Relatlonshlp with any other Charities
The only other clwity with which the Friends of Orpington hospital has a direct
relationship is Attend. During the year, a membership subscription was payable to
Attend.
r K Evans (Chairman)
On b¢half of ail the Trustces
3 J July 2024
Page 8

FRIENDS OF ORPINGTON HOSPITAL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
l Teport to the charity trustees on my examination of the accounts of the Charity for the year
ended 31 March 2024 which are set out on pages l O to 19.
Responsibilities and basls of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider
that an audit is not required for this year under Section 144(2} of the Charities Act 2011 and
that an independent examination is n¢eded.
I r￿￿rt in respect of my examination of the charity's accounts carried out under section 145
of the Act and in carrying out my examination I have followed all the applicabl¢ Directions
given by the Charity Commission under section 145 (5)(b) of the Act.
Independent Examiner's Statement
I have wmpleted my examination. I confirnl that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any material
respect,.
a¢¢ounting records were not kept in respect of the charity as required by section 130 of
the Act. or
2. the accounts do not accord wilh those records. or
3. Ihe accounts do not comply with the applicable requirements concerning the forni and
content of account5 set out in the Charities (ALcounts and Report) Regulations 2008 other
than any requirement that the accounts give a 'tru¢ and fair view, which is not considered
as part of any independent examination.
I have no concerns and have come across no other matters in connection with the examination
to which attention should be drawn in this report in order to enable a proper understandin8 of
the accounts to be r¢ach¢d.
Andr¢w M Meredith BA (Hons), FCCA
BAXTER & CO
ChArtered Certlfled Accountants
Lynwood House, Crofton Road, Orpington, Kent, BR6 8QE
Date.. 31 July 2024
Page 9

FRIENDS OF ORPINGTON HOSPITAL
STATEMENT OF ALL FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2024
Unrestricted Restricted Totals
Funds
Funds
2024
Totals
2023
Note
Incoming Resources
Voluntsry Income
Donations and gifts
Memb¢rship subscriptions
34,877
160
34,877
2,989
160
Activities for generating funds
Refreshment bar sales
Shop sales
43,402
48.097
43,402 22,385
48,097 33,657
Investment income
6.365
6.365
752
Totydl Incomlng Resources
132,901
132,901
59,943
Charltable Activities
Committee and h05Pltal projccts
12,244
365
12,609 49,137
Fund r8lslng aetlvitles
Shop and Refreshment Bar supplies
Fund raising costs
53,202
53,202
31,703
Governv4n¢¢ Acdvlty
Shop & Refreshment Bar administration expenses 7
Management and Administration
889
2,537
889
2,537
1,740
2,375
Total Resources Expended
68,872
365
69,237 84,955
Movement In Funds
Net movements in funds for th¢ y¢ar
64,029
(365)
63,664 (25,012)
Total Funds at l April 2023
393.895
365 394,260 419,272
Totsl Fundy at 31 March 2024
£457,924
£457,924 £394,260
Page 10

FRIENDS OF ORPINGTOLN HOSPITAL
BALANCE SHEET - ALL FIIYANCIAL ACTIVITIES
AS AT 31 MARCH 2024
2024
2023
Note
Fixed Assets
Tangible assets
499
Current Assets
Stocks
Debtors
Cash at bank and in hand
2,880
4,089
453,149
3,143
464
393,110
460,118
396,717
Creditors: amounts falling due within one year
io
(2,693)
(2,462)
Net Current Assets
457,425
394,255
Net Assets
£457,924
£394,260
Fund5'.
Unrestricted
Restricted
457,924
393,895
365
Total Funds
£457.924
£394,260
Approved b
the TNsteeson J i July 2024 an
signed on their behalf by
K Evans (
an)
R S M Baird (Treasurer)
Pagell

FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11
YEAR ENDED 31 MARCH 2024
Accounting Policies
The Charity constitutes a public benefit entity as defined by FRS102. The Charities
(Accounts and Reports) Regulations mad¢ und¢r th¢ Chariti¢s Act 2011 r¢quire the
preparation of an account consolidating the results of all activities undertaken by a
charity. Separate books of a¢¢ount are maintained. how¢ver. for ¢a¢h of th¢ Friends,
activities.
a) Accounting Conventlon
The financial statements have been prepared in accordance with relevanl guidance
issued by the A¢counling Standards Board and th¢ r¢quir¢m¢nts of th¢ Statement of
Recommended Pra¢ti¢¢ (SORP) 2015 Accounting by Charities. Income from
members, subscriptions. all donations, l¢gaci¢s and int¢r¢st is included as and when
it is received. Approvals of expenditure on charitable projects are treated as
outstanding commitmcnts, and not as actual ¢xp¢nditur¢, until Invoic￿ ar¢ rw¢iv¢d.
The precise date on which the books for the trading activiti¢s ar¢ ¢los¢d ¢a¢h y¢ar
depends on th¢ dat¢ on which stocktaking can be undertaken. There can therefore be
small differenccs in the lenwh of the p¢riods for which the results of those activiti¢s
are reflected in the accounts from one year lo the next. The effect of ihis on the
accounts is not material.
b) Stocks
Stock consists of purchased goods for resale. Stocks are stated at the lower of Cost
and net realisable value,
c) Flxed Assets
All assets fall into the classification of Fixlures Fillirtgs and Other Equipment and
are depreciated on a 250/0 straight line basis over 4 years.
2024
2023
2. Donatlons and Gift8
Main Charitable Activities
R¢fr¢shment Bar and Shop
34,877
2,989
34,877
2,989
Page 12

FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11
YEAR ENDED 31 MARCH 2024
(Continued)
2024
2024
3. Membershlp Subserlptions
Main Charitable Activities
160
160
160
160
4. Shop And Refreshment Bar Sales
Shop Sales
Refreshment Bar Sales
43,402
48,097
33,657
22,385
91,499
56,042
S. Investment Ineome
Main Charitable Actlvity Interest
6,365
752
6,365
752
Page 13

FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11
YEAR ENDED 31 MARCH 2024
(Continued)
2024
2023
6. Committee and Hospltsl Projects
Furniture for Staff Hub
Refurb OntaTiO and Frank Cooksey Day Rooms
Chairs for Stroke Unit at the PRUH
ChTiStmas decorations for Wards
Christmas treats for Patients and Staff
Sundry
Furniture- Quebec Ward refurbishment
PRUH Stroke Unit - TV etc
Baby changing unil
Ward Coronation parties
Staff - Christmas treats
Clothes for palients
Patients Christmas gifts and parties
Boddington - 2 microwaves
Eastcr parties on wards
Rehab patients - sundries
4 drawer whe¢l¢d cabinet
Prints for outpatients
Digital TV aerials for Cooksey and Ontario
21,777
19,249
6,090
537
786
698
58
7,882
1,689
135
700
500
300
523
160
214
86
84
150
128
12,609
49,137
2024
2023
7. Governance Aetivlty
Shop and Refreshment Bar
889
1,740
Management and Administration
Main Charitable Activities
Volunte¢rs Gathering
1,957
580
1.884
491
3,426
4,115
Page 14

FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11
YEAR ENDED 31 MARCH 2024
(Continued)
Tangible Fixed Assets
Flxtures ¥dnd Equlpment
Refreshment
Barlshop
Cost
Balance brought forward
Additions
Disposals
2,793
660
(508)
Balance carried forward
2,945
Depreciation
Balance brought fornie4rd
Charge for the Year
Disposals
2,788
166
{508)
Balance carried forward
2,446
Net Book Vydlue
At 31 March 2024
499
At 31 Mawh 2023
Page 15

FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11
YEAR ENDED 31 MARCH 2024
(Continued)
2024
2023
9. Cash At Bank and In Hand
Main Account
Refreshment Bar and Shop
412,260
40,889
339,480
53,630
453,149
393,110
10. Creditors
Main Charitable Activities - accruals
Refreshment Bar and Shop
900
1,793
900
1,562
2,693
2,462
Page 16

FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11
YEAR ENDED 31 MARCH 2024
(Continued)
11. Movement in Funds and anAlysls of net assets behveen funds
At l Aprll Incoming Outgolng
At 31 March
2023
Resources Resourees Transfers
2024
Restrlcted Funds
Main Charitable Activities
365
(365)
Unrestrlcted Funds
Main Charitable Activities
Refreshment Bar and Shop
336,398
57,497
41,402
91,499
(14,781)
{54,091)
363,019
94.905
Totsl Unrestricted Fund5
393,895
132,901
{68,872)
457,924
Total Funds
394,260
132.901
(69,237)
457,924
Analysls of net Assets between funds
Unrestrieted Funds comprise those funds which ihe Trustees are free to use in accordance
with the charitable objects.
** Re$trlcted Funds comprise the ￿ndS which have been given for particular purposes and
projects and these all relate to the Stroke Club.
12. Trnstees, remuneratlon
The trustees neither re¢¢ived nor waived any emoluments during the year {2023: Nil)
Pag¢17

FRIENDS OF ORPINGTON HOSPITAL
NOTES TO THE ACCOUNTS ON PAGES 10 AND 11
YEAR ENDED 31 MARCH 2024
(Continu￿)
13. Commitments
The Friends have pledg¢d their support in respect of the following requests for financial
support from the tharity on the basis of the following budgeted costs as at 3 l March 2024:
Chairs for Outpatients D￿artment
DiscTCtionary Fund for Wards
9.000
1,797
Total Commitments
£10,797
Page 18