2021-03-31-accounts - Hoddesdon And District Old People's Welfare Committee

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MINUTES OF THE AGM of Hoddesdon & District Old Peoples Welfare Committee in Bushby Hall at 3.00 pm on Tuesday 31st August 2021

Present: Iris Banerjee, Zina Cappalonga, Mavis Clark, Tony Cuffaro, Edie Fussell, Laura Genco, John Glover, Peter Grant, Jean Hart, Lustrah Kerge, Glenys Lardi, Peter Lardi, Rai Liv, Freddie Pearce, Bren Perryman, Eileen Potten, Marv Saini, C Salsey, Jean Taylor, Sid Taylor, Chris Waddington and Gill Walker

Apologies: Marjorie Boulton who is unwell and whose help in the kitchen is greatly missed, Bill Crumly, Doreen Crumly, Mario Diffrancesco, Claire Page and Millie Skelton.

Minutes of the previous AGM on Tuesday 28th May 2019 were read aloud by the Chairman, voted on, accepted without dissent and signed as a correct record. No matters arising.

Accounts had been examined by Michael Braithwaite and copies had been circulated as those present arrived. The accounts were proposed and accepted unanimously. It was agreed that Michael (who is willing) should be asked to continue as our Accounts Examiner.

Treasurer’s Report, Gill Walker:

Period covered: 1st April 2020 - 31st March 2021. The cash balance in our Bank current account at the beginning of the financial year was £17,513, with £16,215 in our Term deposit. Due to the hard work and diligence of Tony, the Deputy Chairman, we were awarded two Government grants of £10,000 paid via Broxbourne Council and £1,500 from Hertfordshire CC in Community Grants via County Councillors as well as £1,350 for Covid security provisions. Members were invited to pay a reduced subscription of half the usual amount as they were unable to use the halls, but utility bills still had to be met. Thank you to all who contributed. Some groups were able to continue with their classes, once restrictions were eased, but this was dependent on Government reports with regard to numbers and social distancing. Thanks to all who were able to abide by the rules in order to continue. The improvements, repairs and maintenance swallowed a large chunk of our outgoings throughout the year. Rent at Bushby Hall and the majority of utility bills at both halls increased, but despite the halls being closed, they obviously still had to be paid. Tony has been touting with other companies for better rates and we’re hopeful that the installation of a water meter at Bushby Hall will help to reduce costs.

With all of this taken into account, we were left with a balance of £6,642 in our current account and £16,331 (including annual interest) in our Term deposit. Any questions?

Report on the Halls, Peter Grant:

During the last 18 months or so, due to the Covid Lockdown we have received very little income from the halls. However, thanks in the main to Tony Cuffaro both Jackson and Bushby Halls have been improved. You can see here at Bushby Hall there has been installed a new insulated ceiling plus the hall has been decorated and new window blinds have been installed all at great cost. Work has also been undertaken on the electrics plus improvements in the kitchen.

At Jackson Hall, due to water ingress in the leanto, the glass panels have had to be replaced and sealed to stop the water which lifted the wooded floor tiles which then had to be re-layed at a great cost. Next Jackson Hall will be redecorated, but first we need some more income.

Tony Cuffaro:

The major work at Bushby Hall was the overdue refurbishing of the main hall (£13,557). I take this opportunity to thank both County Councillors Paul Mason and Mark Mills-Bishop for sanctioning a grant of £1,350 to help us complete the hall’s refurbishment. Hopefully everyone will appreciate not only the aesthetic appearance but also the new insulation. Other maintenance costs were for resolving plumbing problems, rebuilding part of the front wall demolished by a car, tree clearing, kitchen deep clean and servicing the air conditioning units (£982). The com-

mittee is extremely grateful to both Mike Sur and Mike Kimberley for volunteering to keep an eye on things and doing the odd job here at Bushby Hall. At Jackson Hall the major work was to replace the double glazed roof panels and reseal the side wall panels in the conservatory extension (£1,966) which had caused water damage to the parquet floor. Making good the floor, kitchen deepclean and replacing faulty lighting unit (£748).

INSPECTIONS

Both halls received compliance certificates for H&S, Fire Safeguarding, Electrical Installation, Gas Safety and the Covid-19 Safe To Trade. Some were free, others came at a cost for both the inspection and rectifying faults that were found (£1,273).

COVID-19

Hand sanitizers, bins and consumables have added extra pressure on our finances and with ongoing cost, the committee are again grateful to Paul Mason for Community Grant contribution towards this expense.

Chairman’s Remarks (Copies available, no offence if you prefer not to take one.)

Election of Officers ~ At this point the Chair was taken by Dr Chris Waddington who

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Revised Rates of Hall Hire and Club Membership as from 1st April 2022:

This notice was handed to each person present and the opportunity was given for comment or questions, in response the proposals of the Management Committee were accepted without dissent.

asked for nominations for Chairman of the Committee; in the absence of nominations Peter Lardi agreed to carry on until the next AGM and Tony Cuffaro agreed to become Chairman then if no other name was put forward. This means we will require at the end of this financial year a Deputy Chairman and (most importantly) a Secretary for which nominations are invited. The remaining Officers were re-elected without dissent.

Election of Trustees: John Glover, who has been very helpful in making recent annual returns to the Charity Commission, has agreed to serve as a Trustee and was duly appointed. The other Trustees are Eileen Potten (our President), Chris Waddington, Terry Day and Peter Lardi, who were all re-appointed.

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Comments and Questions:

Mavis Clark reported on the activities of the Craft Group which has widened its scope as a social club and has the prospect of encouraging more members to join. Mavis went on to speak about Extend, the weekly gentle exercise group, which is now back in action about 40 strong and their leader has recovered from a bout of illness.

Sid Taylor gave an indication that the Burford Art Group is gently returning to normal with about eight attending and others expected to rejoin.

Tea/Coffee and biscuits

This opportunity for general conversation was kindly hosted by Glenys Lardi helped by Iris Banerjee the leader of Tuesday@2 which it is hoped may be re-opening with some new leadership at the end of the year.

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THE HODDESDONAND DISTRICT OLD PEOPLE'S WELFARE COMMITtEE Report and Accounts for the year ending 31st March 2021 Registered with the Charity Commissioners No 214137

INDEPENDENT EXAMINERS REPORT ONTHE AccouKfs OFTHE HODDESDON AND DISTRICT OLD PEOPLES WELFARE cOMMIEE I report to the trustees on my examination of the accounts of the above charity 1.the Trust"} for the yearended 31 March 2021 Responibilities and basis of report As the charity trustees of the Trust you are resP05ible for the preperation of the accounts in accordance with the requirements of the Chartties Act 2011 {°the Act"). I report in respect of my examination of the Trust's accounts carried out under sertion 145 of the 2011 Act and in carrying out my ex3mination,I have folbwed the applicable Dirertions given by the Chartty Commission under section 14515}Ib) of the Act. Independent examinerfs statement I have completed my examination. I confirni that no material matters have come to my atrlention in connection with the examination which gives me to believe that in ,any material respect: accounting records were not kept in accordance wtth Sertion 130 of the Act or the accounts do not accord with the accounting records I have no concern5 and have come across no other matters in connection with the examination to which attention should be drawn in orderto enable a proper understanding of the accouts to be reached. M. J. Braithwaite FCA 18. Baa5 Lane. Broxboufne, Herts. ENIO 7EH /£{ Xokni MJ.Braithwalte INDEPENDENT EXAMINER

HODDESDON AND DisfRicf OLD PEOPLES WELFARE COMMrrrEE RECEIPTS AND PAYMENTS AccouKf- YEAR ENDED 31 MARCH 2021 Unrestricted Funds General Desi ated Total 20ZO Re1 Grants- Broxbourne Council Grant-Herts County Council Dorsation51Legacy Members Subscription5 Interest on Deposits Use of Bushby Hall Use of Jackson Hall Refunds 20,IJKI 1,350 370 20,(M)O 1,350 370 1,200 1,000 3.364 137 1.828 1.828 116 116 1,028 2,759 286 1.028 2.759 286 9,379 12,496 30 Total Recelpts 27.621 116 27,737 27.606 ments Improvement5 to Leasehold Property Repairs and Maintenance Cleaning Electricity Gas Telephone Water Administratio Independent Examiners feee Insurance Rent-Bushby Hall- Current Year RenL-Bushby Hall-Prior Years Caretaker Sundrie5 12,481 5,723 8,/29 2,136 3.132 332 967 561 125 12.481 5.723 8,729 2.136 3.132 332 967 561 125 6,511 8,953 1.308 2,276 333 900 407 125 2.110 996 2,110 996 1,920 996 570 1.2(K) 1.200 1.500 Total Payff*nts 38A92 38.492 25.799 Net(Paymentsl/Receipts Transfers between Funds Cash Fun4s last year end Cash Funds this year end -ioAn 116 -10,755 1,807 17,513 16.215 6.642 16.331 33,728 21973 31,9ZI 33.728

HODDESDON AND DISTRicf OLD PEOPLES WELFARE COMMITfEE StATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2021 Unrestricted FUrS General Desi nated Total 2020 Cash Funds Bank Current Accounts Fixed Term Deposit 6,642 6,642 17,513 16 16 33728 Other Moneta Debtors Gas Electricity Assets 680 397 Assets for Chari Own Use Freehold Land and Buildings at Stanstead Road, Hoddesdon used as a Welfare Centre At Cost Additions in Year 69,933 69933 69933 Leasehold Land and Btiildings at Bushby Hall, Wormley used a5 a Welfare Centre At Cost 33017 102950 102 950 481 lis 431 Liabilities Independent Examiners fee Hall Hire received in advance Repairs and Maintenance 125 378 525 125 125 378 378 525 503 SIGNED BY THE Chairnian on behalf of all the Trustees Pete Lardi Jfr.s-kZI

HODDESDON AND DISTRicf OLD PEOPLES WELFARE COMMrrrEE NOTES ON THE ACCOUNT> YEAR ENDED 31 MARCH 2021 Basls of Accountin l}. These accounts have been prepared on a receipts and payments basis in accordance with the Charities Act 2011. Sertion 133 and comprise 3 Receipts and Payments Account for the year and a Ststement of Assets and Liabilities at the year end. Assets retalned for Cha 21-Following the change in 200712008 to a Receipt5 and Payments basis of accounting accumulated depreciation and amortisation of the freehold and leashoid buildings were written back and the historic cost reinstated and shown in the Statement of Assets and Liabilities. lrnprovements during the year vRre made to Bushby Hall. Desi ated Funds 3). Movements on the designated fijnd durÉng the year vftre as follows". Transfer Balance 31 C13 2021 Balance Recei 0110412020 in Peter Jackson Memorial Fund 116 The Peter Jackson Memorial Fund is under the discretionary control of the Trustees. This fund is not available for general use but is intended for specific purposes deemed appropriate by the Trustees.