**MINUTES** OF THE AGM of Hoddesdon & District Old Peoples Welfare Committee in Bushby Hall at 3.00 pm on Tuesday 31st August 2021 

**Present:** Iris Banerjee, Zina Cappalonga, Mavis Clark, Tony Cuffaro, Edie Fussell, Laura Genco, John Glover, Peter Grant, Jean Hart, Lustrah Kerge, Glenys Lardi, Peter Lardi, Rai Liv, Freddie Pearce, Bren Perryman, Eileen Potten, Marv Saini, C Salsey, Jean Taylor, Sid Taylor, Chris Waddington and Gill Walker 

**Apologies:** Marjorie Boulton who is unwell and whose help in the kitchen is greatly missed, Bill Crumly, Doreen Crumly, Mario Diffrancesco, Claire Page and Millie Skelton. 

**Minutes** of the previous AGM on Tuesday 28th May 2019 were read aloud by the Chairman, voted on, accepted without dissent and signed as a correct record. No matters arising. 

**Accounts** had been examined by Michael Braithwaite and copies had been circulated as those present arrived.  The accounts were proposed and accepted unanimously.  It was agreed that Michael (who is willing) should be asked to continue as our Accounts Examiner. 

## **Treasurer’s Report, Gill Walker:** 

Period covered: 1st April 2020 - 31st March 2021. The cash balance in our Bank current account at the beginning of the financial year was £17,513, with £16,215 in our Term deposit. Due to the hard work and diligence of Tony, the Deputy Chairman, we were awarded two Government grants of £10,000 paid via Broxbourne Council and £1,500 from Hertfordshire CC in Community Grants via County Councillors as well as £1,350 for Covid security provisions. Members were invited to pay a reduced subscription of half the usual amount as they were unable to use the halls, but utility bills still had to be met. Thank you to all who contributed. Some groups were able to continue with their classes, once restrictions were eased, but this was dependent on Government reports with regard to numbers and social distancing. Thanks to all who were able to abide by the rules in order to continue. The improvements, repairs and maintenance swallowed a large chunk of our outgoings throughout the year. Rent at Bushby Hall and the majority of utility bills at both halls increased, but despite the halls being closed, they obviously still had to be paid. Tony has been touting with other companies for better rates and we’re hopeful that the installation of a water meter at Bushby Hall will help to reduce costs. 

With all of this taken into account, we were left with a balance of £6,642 in our current account and £16,331 (including annual interest) in our Term deposit. Any questions? 

## **Report on the Halls, Peter Grant:** 

During the last 18 months or so, due to the Covid Lockdown we have received very little income from the halls. However, thanks in the main to Tony Cuffaro both Jackson and Bushby Halls have been improved.  You can see here at Bushby Hall there has been installed a new insulated ceiling plus the hall has been decorated and new window blinds have been installed all at great cost. Work has also been undertaken on the electrics plus improvements in the kitchen. 

At Jackson Hall, due to water ingress in the leanto, the glass panels have had to be replaced and sealed to stop the water which lifted the wooded floor tiles which then had to be re-layed at a great cost. Next Jackson Hall will be redecorated, but first we need some more income. 

## **Tony Cuffaro:** 

The major work at **Bushby Hall** was the overdue refurbishing of the main hall (£13,557). I take this opportunity to thank both County Councillors Paul Mason and Mark Mills-Bishop for sanctioning a grant of £1,350 to help us complete the hall’s refurbishment. Hopefully everyone will appreciate not only the aesthetic appearance but also the new insulation. Other maintenance costs were for resolving plumbing problems, rebuilding part of the front wall demolished by a car, tree clearing, kitchen deep clean and servicing the air conditioning units (£982). The com- 



mittee is extremely grateful to both Mike Sur and Mike Kimberley for volunteering to keep an eye on things and doing the odd job here at Bushby Hall. At **Jackson Hall** the major work was to replace the double glazed roof panels and reseal the side wall panels in the conservatory extension (£1,966) which had caused water damage to the parquet floor. Making good the floor, kitchen deepclean and replacing faulty lighting unit (£748). 

## **INSPECTIONS** 

Both halls received compliance certificates for H&S, Fire Safeguarding, Electrical Installation, Gas Safety and the Covid-19 Safe To Trade. Some were free, others came at a cost for both the inspection and rectifying faults that were found (£1,273). 

## **COVID-19** 

Hand sanitizers, bins and consumables have added extra pressure on our finances and with ongoing cost, the committee are again grateful to Paul Mason for Community Grant contribution towards this expense. 

**Chairman’s Remarks** (Copies available, no offence if you prefer not to take one.) 

**Election of Officers ~** At this point the Chair was taken by Dr Chris Waddington who 

PAGE TWO 



**Revised Rates of Hall Hire and Club Membership as from 1st April 2022:** 

This notice was handed to each person present and the opportunity was given for comment or questions, in response the proposals of the Management Committee were accepted without dissent. 



asked for nominations for Chairman of the Committee; in the absence of nominations Peter Lardi agreed to carry on until the next AGM and Tony Cuffaro agreed to become Chairman then if no other name was put forward.  This means we will require at the end of this financial year a Deputy Chairman and (most importantly) a Secretary for which nominations are invited. The remaining Officers were re-elected without dissent. 

**Election of Trustees:** John Glover, who has been very helpful in making recent annual returns to the Charity Commission, has agreed to serve as a Trustee and was duly appointed.  The other Trustees are Eileen Potten (our President), Chris Waddington, Terry Day and Peter Lardi, who were all re-appointed. 

PAGE THREE 



## **Comments and Questions:** 

Mavis Clark reported on the activities of the Craft Group which has widened its scope as a social club and has the prospect of encouraging more members to join. Mavis went on to speak about Extend, the weekly gentle exercise group, which is now back in action about 40 strong and their leader has recovered from a bout of illness. 

Sid Taylor gave an indication that the Burford Art Group is gently returning to normal with about eight attending and others expected to rejoin. 

## **Tea/Coffee and biscuits** 

This opportunity for general conversation was kindly hosted by Glenys Lardi helped by Iris Banerjee the leader of Tuesday@2 which it is hoped may be re-opening with some new leadership at the end of the year. 

PAGE FOUR 



THE HODDESDONAND DISTRICT
OLD PEOPLE'S WELFARE COMMITtEE
Report and Accounts
for the year ending
31st March 2021
Registered with the Charity Commissioners No 214137

INDEPENDENT EXAMINERS REPORT ONTHE AccouKfs OFTHE
HODDESDON AND DISTRICT OLD PEOPLES WELFARE cOMMI￿EE
I report to the trustees on my examination of the accounts of the above charity 1.the Trust"}
for the yearended 31 March 2021
Responibilities and basis of report
As the charity trustees of the Trust you are resP05ible for the preperation of the accounts
in accordance with the requirements of the Chartties Act 2011 {°the Act").
I report in respect of my examination of the Trust's accounts carried out under
sertion 145 of the 2011 Act and in carrying out my ex3mination,I have folbwed the
applicable Dirertions given by the Chartty Commission under section 14515}Ib) of the Act.
Independent examinerfs statement
I have completed my examination. I confirni that no material matters have come
to my atrlention in connection with the examination which gives me to believe
that in ,any material respect:
accounting records were not kept in accordance wtth Sertion 130 of the Act or
the accounts do not accord with the accounting records
I have no concern5 and have come across no other matters in connection with the
examination to which attention should be drawn in orderto enable a proper understanding
of the accouts to be reached.
M. J. Braithwaite FCA
18. Baa5 Lane.
Broxboufne,
Herts. ENIO 7EH
/£{
Xokni
MJ.Braithwalte
INDEPENDENT EXAMINER

HODDESDON AND DisfRicf OLD PEOPLES WELFARE COMMrrrEE
RECEIPTS AND PAYMENTS AccouKf- YEAR ENDED 31 MARCH 2021
Unrestricted Funds
General Desi
ated
Total
20ZO
Re￿1
Grants- Broxbourne Council
Grant-Herts County Council
Dorsation51Legacy
Members Subscription5
Interest on Deposits
Use of Bushby Hall
Use of Jackson Hall
Refunds
20,IJKI
1,350
370
20,(M)O
1,350
370
1,200
1,000
3.364
137
1.828
1.828
116
116
1,028
2,759
286
1.028
2.759
286
9,379
12,496
30
Total Recelpts
27.621
116
27,737
27.606
ments
Improvement5 to Leasehold Property
Repairs and Maintenance
Cleaning
Electricity
Gas
Telephone
Water
Administratio
Independent Examiners feee
Insurance
Rent-Bushby Hall- Current Year
RenL-Bushby Hall-Prior Years
Caretaker
Sundrie5
12,481
5,723
8,/29
2,136
3.132
332
967
561
125
12.481
5.723
8,729
2.136
3.132
332
967
561
125
6,511
8,953
1.308
2,276
333
900
407
125
2.110
996
2,110
996
1,920
996
570
1.2(K)
1.200
1.500
Total Payff*nts
38A92
38.492 25.799
Net(Paymentsl/Receipts
Transfers between Funds
Cash Fun4s last year end
Cash Funds this year end
-ioAn
116
-10,755
1,807
17,513
16.215
6.642 16.331
33,728
21973
31,9ZI
33.728

HODDESDON AND DISTRicf OLD PEOPLES WELFARE COMMITfEE
StATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2021
Unrestricted FUr￿S
General Desi
nated
Total
2020
Cash Funds
Bank Current Accounts
Fixed Term Deposit
6,642
6,642
17,513
16
16
33728
Other Moneta
Debtors
Gas
Electricity
Assets
680
397
Assets for Chari
Own Use
Freehold Land and Buildings
at Stanstead Road, Hoddesdon
used as a Welfare Centre
At Cost
Additions
in Year
69,933
69933
69933
Leasehold Land and Btiildings
at Bushby Hall, Wormley
used a5 a Welfare Centre
At Cost
33017
102950
102 950
481 lis 431
Liabilities
Independent Examiners fee
Hall Hire received in advance
Repairs and Maintenance
125
378
525
125
125
378
378
525
503
SIGNED BY THE Chairnian on behalf of all the Trustees
Pete
Lardi
Jfr.s-kZI

HODDESDON AND DISTRicf OLD PEOPLES WELFARE COMMrrrEE
NOTES ON THE ACCOUNT> YEAR ENDED 31 MARCH 2021
Basls of Accountin
l}. These accounts have been prepared on a receipts and payments basis in accordance
with the Charities Act 2011. Sertion 133 and comprise 3 Receipts and Payments
Account for the year and a Ststement of Assets and Liabilities at the year end.
Assets retalned for Cha
21-Following the change in 200712008 to a Receipt5 and Payments basis of accounting
accumulated depreciation and amortisation of the freehold and leashoid buildings
were written back and the historic cost reinstated and shown in the Statement
of Assets and Liabilities. lrnprovements during the year vRre made to Bushby Hall.
Desi
ated Funds
3). Movements on the designated fijnd durÉng the year vftre as follows".
Transfer Balance
31
C13
2021
Balance
Recei
0110412020 in
Peter Jackson Memorial Fund
116
The Peter Jackson Memorial Fund is under the discretionary control of the Trustees.
This fund is not available for general use but is intended for specific purposes deemed
appropriate by the Trustees.

INDEPENDENT EXAMINERS REPORT ONTHE AccouKfs OFTHE
HODDESDON AND DISTRICT OLD PEOPLES WELFARE cOMMI￿EE
I report to the trustees on my examination of the accounts of the above charity 1.the Trust"}
for the yearended 31 March 2021
Responibilities and basis of report
As the charity trustees of the Trust you are resP05ible for the preperation of the accounts
in accordance with the requirements of the Chartties Act 2011 {°the Act").
I report in respect of my examination of the Trust's accounts carried out under
sertion 145 of the 2011 Act and in carrying out my ex3mination,I have folbwed the
applicable Dirertions given by the Chartty Commission under section 14515}Ib) of the Act.
Independent examinerfs statement
I have completed my examination. I confirni that no material matters have come
to my atrlention in connection with the examination which gives me to believe
that in ,any material respect:
accounting records were not kept in accordance wtth Sertion 130 of the Act or
the accounts do not accord with the accounting records
I have no concern5 and have come across no other matters in connection with the
examination to which attention should be drawn in orderto enable a proper understanding
of the accouts to be reached.
M. J. Braithwaite FCA
18. Baa5 Lane.
Broxboufne,
Herts. ENIO 7EH
/£{
Xokni
MJ.Braithwalte
INDEPENDENT EXAMINER