OLVESTON PARISH HALL MANAGEMENT COMMITTEE
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ACCOUNTS
FOR THE YEAR ENDED
31 DECEMBER 2021
……………………………. P E Savage
Chairman
…………………………… R A Newley
Treasurer
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OLVESTON PARISH HALL MANAGEMENT COMMirrEE ACCOUNTS For the year ended 31 December 2021 ACCOUNTANT'S REPORT TO OLVESTON PARISH HALL MANAGEMENT COMMirrEE In accordance with your instructions, I have examined the financial information of Olveston Parish Hall Management Committee which comprises the Profit and Loss account, Balance sheet and the related Notes from the accounting records and information and explanations given to me. My report is made solely to the Olveston Parish Hall Management Committee. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Management Committee, for my review, for my report, or for the opinion I have formed. rfu LJJL 21141 1 022 Trevor Watkins Independent Examiner 40 Greenhill Road Alveston Bristol B535 3NA Page 3 of 10
Profit and Loss
For the year ended 31 December 2021
| Code | 2021 | 2020 | |
|---|---|---|---|
| Income | |||
| Covid Grant received | 58 | £17,002 | £12,001 |
| Bank Interest Received | 20 | £3 | £22 |
| Management Events/ Autumn Supper | 18 | £560 | |
| Rent Pre School | 30 | £2,760 | £2,415 |
| Rental - Functions | 2 | £953 | £271 |
| Rental - Childrens Parties | 3 | £934 | £737 |
| Rental - Parish Players | 4 | £451 | £1,359 |
| Rental - Dance | 5 | £829 | £417 |
| Rental - Fitness Classes | 6 | £798 | £679 |
| Rental - Weddings | 7 | £346 | |
| Rental - Funeral Receptions | 8 | £130 | £88 |
| Rental - WI | 9 | £66 | £105 |
| Rental - Local Authority Hire | 10 | £216 | £216 |
| Rental - Meetings | 11 | £88 | £96 |
| Rental - Cinema Club | 14 | £140 | £462 |
| Rental - Table Tennis Club | 15 | £512 | £421 |
| Rental - Pack Holidays | 16 | £315 | |
| Rental - Musical rehearsals | 13 | £363 | £328 |
| Rental - Parish Council Meeting | 25 | £232 | |
| Rental - Workshops | 17 | £600 | |
| Table Hire | 23 | £15 | |
| Utilities charged out | 49 | £1,368 | |
| Credit Notes | 24 | £50 | |
| Total Turnover | £27,855 | £20,491 | |
| Turnover (less grant) | £10,853 | £8,490 | |
| Cost of Sales | |||
| Advertising | 101 | £288 | £144 |
| Music Licence | 102 | £73 | £156 |
| Website Costs | 103 | £576 | £576 |
| Water Rates | 104 | £872 | £257 |
| General Rates | 105 | £61 | £0 |
| Premises Insurance | 106 | £1,505 | £1,504 |
| Electricity | 107 | £1,145 | £778 |
| Gas | 108 | £1,301 | £898 |
| Administration (7504) | 112 | £756 | £1,072 |
| Computers & Software | 114 | £44 | £614 |
| Legal Fees | 115 | £750 | £750 |
| Repairs and Renewals | 118 | £5,833 | £8,043 |
| Cleaning | 119 | £552 | £616 |
| Housekeeping | 120 | £292 | |
| Premises Licence | 121 | £70 | £70 |
| Donations | 130 | £35 | £1,600 |
| Sundry Expenses | 131 | £463 | £233 |
| Furniture/Fitting Depreciation | £523 | £640 | |
| Loss on Parish Supper Acc | 122 | £508 | |
| Covid | £1,264 | ||
| Refunds | £228 | £227 | |
| Total Cost of Sales | £15,876 | £19,441 | |
| Surplus | £11,979 | £1,050 |
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OLVESTON PARISH HALL MANAGEMENT COMMITTEE
ACCOUNTS
For the year ended 31 December 2021
BALANCE SHEET
| FIXED ASSETS Furniture, fittings (page 5) Land & Buildings (page 5) CURRENT ASSETS Bank Current Account Bank Deposit Account Total cash at Bank Fixed + current assets (subtotal) Debtors (page 6) Less CREDITORS (page 6) Net Debtors/creditors Net Current Assets REPRESENTED BY Income and Expenditure Account Balance b/fwd Deduct net Debtors 2020 Add net debtors 2021 Gain/Loss for the year (page 3) |
£ 2,223 2,250 |
2021 £ 4,473 49,322 53,795 -672 53,123 39,691 2,125 -672 11,979 53,123 |
£ 2,746 2,250 |
2020 £ |
|---|---|---|---|---|
| 15,569 33,753 |
11,069 25,750 |
4,996 | ||
| 430 -1,102 |
36,820 | |||
| 527 -2,652 |
41,816 | |||
| -2,125 | ||||
| 39,691 | ||||
| 38,640 1,051 |
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| 39,691 | ||||
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OLVESTON PARISH HALL MANAGEMENT COMMITTEE
For the year ended 31 December 2021
NOTES TO ACCOUNTS
1. TANGIBLE FIXED ASSETS
| ANGIBLE FIXED ASSETS | |||
|---|---|---|---|
| Furniture, | Total | ||
| Land & | fittings and | ||
| Buildings | equipment | ||
| £ | £ | £ | |
| Original cost at 31 December 2021 | 2,250 | 13,936 | 16,186 |
| Depreciation | |||
| At 1 January 2021 | 0 | 11190 | 11190 |
| Charge for year | 0 | 523 | 523 |
| Cumulative at 31 Dec 2021 | 11713 | 11713 | |
| Net book value | |||
| At 31 December 2021 | 2250 | 2,223 | 4,473 |
2. REVALUATION ACCOUNT
£
Purchase of land from Parish Council in 1991 2250
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NOTES TO ACCOUNTS
(continued)
3. DEBTORS
| 3. DEBTORS | 3. DEBTORS | 3. DEBTORS | 3. DEBTORS | 3. DEBTORS |
|---|---|---|---|---|
| Invoices - awaiting payment | ||||
| InvoiceDate | Bookers Name | Reference | Invoice No. | Amount |
| 08/10/2021 LEMLush Childs party INV-2459 35 01/11/2021 Andrew Cullyer Dracula rehearsals INV-2476 66 01/12/2021 U3A Cinema Club Cinema November INV-2470 56 01/12/2021 Kim Prewett Table Tennis Club November INV-2493 82 17/12/2021 Olveston Pre-School Water rates Mayto December INV-2474 190 |
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| DEBTORS Total 430 |
4. CREDITORS
| 4. CREDITORS | 4. CREDITORS | 4. CREDITORS | 4. CREDITORS | 4. CREDITORS |
|---|---|---|---|---|
| 1 Pre-payment for events invoiced in 2022 Subtotal 562 |
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| Paid Date | Bookers Name | Reference | Invoice No. | Amount |
| 25/10/2021 Childs party Rental - Childrens Parties INV-2551 35 25/10/2021 Debi Boron Festival Rental-Functions INV-2553 15 26/10/2021 Childs Party Rental - Childrens Parties INV-2529 35 29/10/2021 Childs Party Rental - Childrens Parties INV-2527 35 08/11/2021 Childs Party Rental - Childrens Parties INV-2550 35 17/11/2021 Childs Party Rental - Childrens Parties INV-2528 35 01/12/2021 Party Rental - Childrens Parties INV-2531 61 01/12/2021 Childs party Rental - Childrens Parties INV-2549 35 10/12/2021 Childs Party Rental - Childrens Parties INV-2548 46 21/12/2021 Rehearsals Rental - Parish Players INV-2519 110 21/12/2021 Flower Arranging Rental-Functions INV-2532 15 29/12/2021 Ballroom Dancing Rental - Dance INV-2525 70 29/12/2021 Childs Party Rental - Childrens Parties INV-2552 35 |
| 2 Initial Deposits for regular bookers Subtotal 110 |
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| InvoiceDate | Bookers Name | Reference | Invoice No. | Amount |
| 05/07/2013 Parish Players Initial Deposit 50 02/08/2013 Cinema Club Initial Deposit 15 01/06/2017 L S Active Initial Deposit INV-1598 15 20/09/2017 John Treby Table Tennis Club Initial Deposit INV-1659 15 22/11/2017 ThornburyU3A Initial Deposit INV-1705 15 |
Creditors continued on next page
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NOTES TO ACCOUNTS
(continued)
4. CREDITORS (continued)
| 4. CREDITORS(continued) |
4. CREDITORS(continued) |
4. CREDITORS(continued) |
4. CREDITORS(continued) |
|---|---|---|---|
| 3 Credit Notes for deposits taken in 2020 for events postponed due to Covid Subtotal 380 |
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| InvoiceDate | Bookers Name | Invoice No. | Amount |
| 02/01/2020 Trefoil Guild guides Credit Note INV-1964 50 04/01/2020 Thornbury Rotary Club Credit Note INV-2151 15 03/01/2020 baker-green Credit Note INV-2213 35 05/01/2020 Harris S & R Credit Note INV-2252 30 06/01/2020 U3A OTHER Credit Note INV-2256 30 08/01/2020 morris c & s Credit Note INV-2277 35 27/01/2020 Makanai Credit Note INV-2299 15 26/02/2020 Oram L Credit Note INV-2306 35 12/02/2020 69TH Brownies Credit Note INV-2308 15 04/04/2020 2nd Bradley Stoke Brownies Credit Note INV-2327 50 01/09/2020 Fogg Maria 6hr Party Credit Note INV-2362 70 |
| 4 Credit Notes created in 2021 Subtotal 50 |
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| InvoiceDate | Bookers Name | Reference | Invoice No. | Amount | |
| 02/01/2020 Norman Taylor Credit Note INV-2574 15 04/01/2020 Samantha Cornock Credit Note INV-2597 35 |
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| 5 Outstanding bills Subtotal 0 |
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| InvoiceDate | Bookers Name | Reference | Invoice No. | Amount | |
| CREDITORS Total 1,102 |
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NOTES TO ACCOUNTS
(continued)
5. Autumn Supper Account
The Parish Autumn Supper was held on the 9[th] October 2021 and was attended by 50 guests. Entertainment was provided by a conjuror, Callum Weaver, and supper was served by AHM Catering Experience. The event incurred a loss of about £500.
| Sub-total | Total | |
|---|---|---|
| Ticket Sales Donation Profit on bar Appletise stock |
£688 £8 76 7 |
|
| £778 | ||
| Entertainer Hot supper Misc Expenses |
£475 £735 75 |
|
| £1,286 | ||
| Overallprofit/loss | -£508 | |
6. Covid Grants
In 2021 we received grant totalling £17002.20 from South Gloucestershire for Covid support made up as follows:
| : | ||
|---|---|---|
| 18/01/2021 | Grant Income | £667 |
| 29/01/2021 | Grant Income | £6001 |
| 22/03/2021 | Grant Income | £2096 |
| 04/05/2021 | Grant Income | £238 |
| 15/07/2021 | Grant Income | £8000 |
We also received Covid support in the form of a rates waiver, paying £61 in 2021 compared with £237 in 2019.
7. Debts written off
The following bookers have not pay invoiced amounts despite several follow-ups. These amounts will be written off as bad debts.
| Invoice | Date of invoice | Type of event | £ |
|---|---|---|---|
| INV-2456 | 08/10/2021 | Music Practice | 35 |
| INV-2496 | 02/12/2021 | Childs Party | 35 |
| INV-2500 | 02/12/2021 | Bandpractice | 44 |
| Total written off | £114 |
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NOTES TO ACCOUNTS
(continued)
8. Affect of Covid on Rental Income
After the Covid lockdown in early 2021 we were able to reopen the hall from 17th May 2021. Bookings of the hall quickly returned to pre-Covid levels of early 2020 (see graphs). Over the summer because of the Covid grant, we were able to offer our regular bookers a subsidy of 50% of the rental rate in order to help them restart their classes.
9. Provision for Land Purchase
In 2020 we reached agreement with the Parish Council for the purchase of an additional piece of land from the Parish Council to bring the complete footprint of the Parish Hall into the ownership of the Parish Hall charity. This corrects an anomaly that has existed since the Parish Hall was extended for the new Pre-School.
We are committed to the following costs:
| Land purchase Solicitors costs (conveyancing and the costs of updating all the Land Registry titles) The Parish Council’s solicitors costs Total |
£3500 (agreed valuation) £4500 (revised estimate) £ 750 (payment made 7/01/21) £8750 |
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