## **OLVESTON PARISH HALL MANAGEMENT COMMITTEE** **----- Start of picture text -----**
ACCOUNTS
FOR THE YEAR ENDED
31 DECEMBER 2021
……………………………. P E Savage
Chairman
…………………………… R A Newley
Treasurer
**----- End of picture text -----**
Page **1** of **10** Page 2 of 10 OLVESTON PARISH HALL MANAGEMENT COMMirrEE ACCOUNTS For the year ended 31 December 2021 ACCOUNTANT'S REPORT TO OLVESTON PARISH HALL MANAGEMENT COMMirrEE In accordance with your instructions, I have examined the financial information of Olveston Parish Hall Management Committee which comprises the Profit and Loss account, Balance sheet and the related Notes from the accounting records and information and explanations given to me. My report is made solely to the Olveston Parish Hall Management Committee. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Management Committee, for my review, for my report, or for the opinion I have formed. rfu LJJL 21141 1 022 Trevor Watkins Independent Examiner 40 Greenhill Road Alveston Bristol B535 3NA Page 3 of 10 ## **Profit and Loss** For the year ended 31 December 2021 ||Code|2021|2020| |---|---|---|---| |**Income**|||| |Covid Grant received|58|£17,002|£12,001| |Bank Interest Received|20|£3|£22| |Management Events/ Autumn Supper|18||£560| |Rent Pre School|30|£2,760|£2,415| |Rental - Functions|2|£953|£271| |Rental - Childrens Parties|3|£934|£737| |Rental - Parish Players|4|£451|£1,359| |Rental - Dance|5|£829|£417| |Rental - Fitness Classes|6|£798|£679| |Rental - Weddings|7|£346|| |Rental - Funeral Receptions|8|£130|£88| |Rental - WI|9|£66|£105| |Rental - Local Authority Hire|10|£216|£216| |Rental - Meetings|11|£88|£96| |Rental - Cinema Club|14|£140|£462| |Rental - Table Tennis Club|15|£512|£421| |Rental - Pack Holidays|16||£315| |Rental - Musical rehearsals|13|£363|£328| |Rental - Parish Council Meeting|25|£232|| |Rental - Workshops|17|£600|| |Table Hire|23|£15|| |Utilities charged out|49|£1,368|| |Credit Notes|24|£50|| |**Total Turnover**||**£27,855**|**£20,491**| |_Turnover (less grant)_||_£10,853_|_£8,490_| |**Cost of Sales**|||| |Advertising|101|£288|£144| |Music Licence|102|£73|£156| |Website Costs|103|£576|£576| |Water Rates|104|£872|£257| |General Rates|105|£61|£0| |Premises Insurance|106|£1,505|£1,504| |Electricity|107|£1,145|£778| |Gas|108|£1,301|£898| |Administration (7504)|112|£756|£1,072| |Computers & Software|114|£44|£614| |Legal Fees|115|£750|£750| |Repairs and Renewals|118|£5,833|£8,043| |Cleaning|119|£552|£616| |Housekeeping|120|£292|| |Premises Licence|121|£70|£70| |Donations|130|£35|£1,600| |Sundry Expenses|131|£463|£233| |Furniture/Fitting Depreciation||£523|£640| |Loss on Parish Supper Acc|122|£508|| |Covid|||£1,264| |Refunds||£228|£227| |**Total Cost of Sales**||**£15,876**|**£19,441**| |_Surplus_||_£11,979_|_£1,050_| Page **4** of **10** ## OLVESTON PARISH HALL MANAGEMENT COMMITTEE ## ACCOUNTS ## For the year ended 31 December 2021 ## **BALANCE SHEET** |**FIXED ASSETS**
Furniture, fittings
(page 5)
Land & Buildings
(page 5)
**CURRENT ASSETS**
Bank Current Account
Bank Deposit Account
Total cash at Bank
Fixed + current assets (subtotal)
Debtors
(page 6)
Less CREDITORS
(page 6)
Net Debtors/creditors
**Net Current Assets**
**REPRESENTED BY**
**Income and Expenditure Account**
Balance b/fwd
Deduct net Debtors 2020
Add net debtors 2021
Gain/Loss for the year (page 3)|£
2,223
2,250|2021
£
4,473
**49,322**
53,795
-672
53,123
39,691
2,125
-672
11,979
53,123|£
2,746
2,250|2020
£| |---|---|---|---|---| ||15,569
33,753||11,069
25,750|4,996| ||430
-1,102|||**36,820**| ||||527
-2,652|41,816| |||||| |||||-2,125| |||||39,691| |||||38,640
1,051| |||||39,691| |||||| Page **5** of **10** ## OLVESTON PARISH HALL MANAGEMENT COMMITTEE ## For the year ended 31 December 2021 ## **NOTES TO ACCOUNTS** ## **1. TANGIBLE FIXED ASSETS** |**ANGIBLE FIXED ASSETS**|||| |---|---|---|---| |||**Furniture,**|**Total**| ||**Land &**|**fittings and**|| ||**Buildings**|**equipment**|| ||£|**£**|£| |Original cost at 31 December 2021|2,250|13,936|16,186| |**Depreciation**|||| |At 1 January 2021|0|11190|11190| |Charge for year|0|523|523| |Cumulative at 31 Dec 2021||11713|11713| |**Net book value**|||| |At 31 December 2021|2250|2,223|**4,473**| ## 2. **REVALUATION ACCOUNT** £ Purchase of land from Parish Council in 1991 **2250** Page **6** of **10** ## **NOTES TO ACCOUNTS** (continued) ## **3. DEBTORS** |**3. DEBTORS**|**3. DEBTORS**|**3. DEBTORS**|**3. DEBTORS**|**3. DEBTORS**| |---|---|---|---|---| |||||| |**Invoices - awaiting payment**||||| |**InvoiceDate**|**Bookers Name**|**Reference**|**Invoice No.**|**Amount**| |08/10/2021 LEMLush
Childs party
INV-2459
35
01/11/2021 Andrew Cullyer
Dracula rehearsals
INV-2476
66
01/12/2021 U3A Cinema Club
Cinema November
INV-2470
56
01/12/2021 Kim Prewett
Table Tennis Club November
INV-2493
82
17/12/2021 Olveston Pre-School
Water rates Mayto December
INV-2474
190||||| |**DEBTORS Total**
**430**||||| ## **4. CREDITORS** |**4. CREDITORS**|**4. CREDITORS**|**4. CREDITORS**|**4. CREDITORS**|**4. CREDITORS**| |---|---|---|---|---| |||||| |**1 Pre-payment for events invoiced in 2022**
**Subtotal**
**562**||||| |**Paid Date**|**Bookers Name**|**Reference**|**Invoice No.**|**Amount**| |25/10/2021 Childs party
Rental - Childrens Parties
INV-2551
35
25/10/2021 Debi Boron Festival
Rental-Functions
INV-2553
15
26/10/2021 Childs Party
Rental - Childrens Parties
INV-2529
35
29/10/2021 Childs Party
Rental - Childrens Parties
INV-2527
35
08/11/2021 Childs Party
Rental - Childrens Parties
INV-2550
35
17/11/2021 Childs Party
Rental - Childrens Parties
INV-2528
35
01/12/2021 Party
Rental - Childrens Parties
INV-2531
61
01/12/2021 Childs party
Rental - Childrens Parties
INV-2549
35
10/12/2021 Childs Party
Rental - Childrens Parties
INV-2548
46
21/12/2021 Rehearsals
Rental - Parish Players
INV-2519
110
21/12/2021 Flower Arranging
Rental-Functions
INV-2532
15
29/12/2021 Ballroom Dancing
Rental - Dance
INV-2525
70
29/12/2021 Childs Party
Rental - Childrens Parties
INV-2552
35||||| |||||| |---|---|---|---|---| |**2 Initial Deposits for regular bookers**
Subtotal
**110**||||| |**InvoiceDate**|**Bookers Name**|**Reference**|**Invoice No.**|**Amount**| |05/07/2013 Parish Players
Initial Deposit
50
02/08/2013 Cinema Club
Initial Deposit
15
01/06/2017 L S Active
Initial Deposit
INV-1598
15
20/09/2017 John Treby Table Tennis Club
Initial Deposit
INV-1659
15
22/11/2017 ThornburyU3A
Initial Deposit
INV-1705
15||||| Creditors continued on next page Page **7** of **10** ## **NOTES TO ACCOUNTS** (continued) ## **4. CREDITORS** (continued) |**4.**
**CREDITORS**(continued)|**4.**
**CREDITORS**(continued)|**4.**
**CREDITORS**(continued)|**4.**
**CREDITORS**(continued)| |---|---|---|---| |**3**
**Credit Notes for deposits taken in 2020 for events**
**postponed due to Covid**
Subtotal
**380**|||| |**InvoiceDate**|**Bookers Name**|**Invoice No.**|**Amount**| |02/01/2020
Trefoil Guild guides
Credit Note INV-1964
50
04/01/2020
Thornbury Rotary Club
Credit Note INV-2151
15
03/01/2020
baker-green
Credit Note INV-2213
35
05/01/2020
Harris S & R
Credit Note INV-2252
30
06/01/2020
U3A OTHER
Credit Note INV-2256
30
08/01/2020
morris c & s
Credit Note INV-2277
35
27/01/2020
Makanai
Credit Note INV-2299
15
26/02/2020
Oram L
Credit Note INV-2306
35
12/02/2020
69TH Brownies
Credit Note INV-2308
15
04/04/2020
2nd Bradley Stoke Brownies
Credit Note INV-2327
50
01/09/2020
Fogg Maria 6hr Party
Credit Note INV-2362
70|||| ||||||| |---|---|---|---|---|---| |**4 Credit Notes created in 2021**
Subtotal
**50**|||||| |**InvoiceDate**|**Bookers Name**|**Reference**|**Invoice No.**||**Amount**| |02/01/2020
Norman Taylor
Credit Note INV-2574
15
04/01/2020
Samantha Cornock
Credit Note INV-2597
35|||||| ||||||| |**5 Outstanding bills**
Subtotal
**0**|||||| |**InvoiceDate**|**Bookers Name**|**Reference**||**Invoice No.**|**Amount**| ||||||| |**CREDITORS Total**
**1,102**|||||| Page **8** of **10** ## **NOTES TO ACCOUNTS** (continued) ## **5. Autumn Supper Account** The Parish Autumn Supper was held on the 9[th] October 2021 and was attended by 50 guests. Entertainment was provided by a conjuror, Callum Weaver, and supper was served by AHM Catering Experience. The event incurred a loss of about £500. ||Sub-total|Total| |---|---|---| |Ticket Sales
Donation
Profit on bar
Appletise stock|£688
£8
76
7|


| |||£778| |||| |Entertainer
Hot supper
Misc Expenses|£475
£735
75|

| |||£1,286| |||| |Overallprofit/loss||**-£508**| |||| ## **6. Covid Grants** In 2021 we received grant totalling £17002.20 from South Gloucestershire for Covid support made up as follows: |:||| |---|---|---| |18/01/2021|Grant Income|£667| |29/01/2021|Grant Income|£6001| |22/03/2021|Grant Income|£2096| |04/05/2021|Grant Income|£238| |15/07/2021|Grant Income|£8000| We also received Covid support in the form of a rates waiver, paying £61 in 2021 compared with £237 in 2019. ## **7. Debts written off** The following bookers have not pay invoiced amounts despite several follow-ups. These amounts will be written off as bad debts. |Invoice|Date of invoice|Type of event|£| |---|---|---|---| |INV-2456|08/10/2021|Music Practice|35| |INV-2496|02/12/2021|Childs Party|35| |INV-2500|02/12/2021|Bandpractice|44| |Total written off|||**£114**| Page **9** of **10** ## **NOTES TO ACCOUNTS** (continued) ## **8. Affect of Covid on Rental Income** After the Covid lockdown in early 2021 we were able to reopen the hall from 17th May 2021. Bookings of the hall quickly returned to pre-Covid levels of early 2020 (see graphs). Over the summer because of the Covid grant, we were able to offer our regular bookers a subsidy of 50% of the rental rate in order to help them restart their classes. ## **9. Provision for Land Purchase** In 2020 we reached agreement with the Parish Council for the purchase of an additional piece of land from the Parish Council to bring the complete footprint of the Parish Hall into the ownership of the Parish Hall charity. This corrects an anomaly that has existed since the Parish Hall was extended for the new Pre-School. We are committed to the following costs: |Land purchase
Solicitors costs (conveyancing and the costs of
updating all the Land Registry titles)
The Parish Council’s solicitors costs
**Total**|£3500 (agreed valuation)
£4500 (revised estimate)
£ 750 (payment made 7/01/21)
**£8750**| |---|---| Page **10** of **10**