2024-12-31-accounts

EyTOMo 4L HISTO THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31" DECEMBER 2024

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Contents

Charity information	2
Trustees’ Annual Report	3
Independent Examiner’s Report	4
Statement of Financial Activities	5
Summary Income and Expenditure Account	6
Balance Sheet	6
Notes to the Accounts	7

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Charity Information

President Vice President Vice President Secretary Treasurer Editor Sales Secretary Curator Librarian Lanternist Building Manager Webmaster

Z Simmons R J Barnett G Broad Vacant J P Flynn M Wilson Vacant P J Chandler I R Sims M S Taylor M V Albertini L J Evans-Hill

Other officers and Members of Council

J F H Cole A Spalding A J Halstead R D Hawkins S P Clancy S Taylor G Hedges G King

G M Orledge C M Watts R P Knill-Jones L Crowley I D Masters A L Whiffin S Judd

Custodian Trustees

D Stimpson D J L Agassiz

Charity Number

213149

Registered Address

The Pelham Clinton Building Dinton Pastures Country Park Davis Street Hurst Reading Berkshire RG10 0TH

Independent Examiner

A L Phillips

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Trustees’ Annual Report

The principal activities of the Society are to hold meetings at the Society's Rooms for the reading of original papers, discussions, and lectures, to hold an annual exhibition and field meetings; to issue publications and to form typical collections and a library. These activities are carried on with the object of promoting and advancing research in biological science and its diffusion.

The Society held regular field and indoor meetings. The annual exhibition was successfully held as both an on-line event and a live event.

Activities and Public Benefit

The Society’s exhibition, meetings and workshops are open to the public. There is normally a program of regional meetings enabling the Society’s objects to be pursued nationally. The Society actively supports the Amateur Entomologists Society’s ‘Bug Club’ initiative aimed at children between the ages of 5 & 15.

Administration and Management

The charity is governed by its Byelaws. The Council meets regularly throughout the year. Officers of the Society are elected at the Annual General Meeting held in February/March. Terms begin from the date of the AGM. The Officers and Council Members listed on page 1 were in place on 31[st] December 2024. J.Badmin also served during the year.

Membership

Total membership is now 1,075, comprising 768 ordinary, 4 corporate, 157 student, 56 life, 9 honorary and 64 special life members.

Donations and Legacies

Donations and legacies are very important in sustaining our charitable activities. We are grateful to all donors who have supported us during the year.

Financial Review

During the financial year the Society received income amounting to £55,486 (2023 £133,290). This included subscriptions £24,041 (2023 £24,162), donations £2,191 (2023 £87,993), investment income £13,017 (2023 £12,016), and trading income £8,381 (2023 £5,974). Total resources expended amounted to £73,784 (2023 £75,827) giving a deficit for the financial year of £18,298 (2023 surplus £57,463). Together with the revaluation of our investments, the Society’s fund balances decreased by £5,816 (2023 increase of £49,899).

Investment Policy

The Society’s investment policy is to enhance the value of both capital and income on a long-term basis with prudent investments offering no more than moderate risk. The Society appoints professional agents to manage the Society’s investments and to regularly review their performance.

Reserves Policy

The society’s reserves policy is to maintain the General Fund at a level to cover the day-to-day charitable activities for two years. Restricted funds are allocated to particular projects. Endowment funds are legacies and donations given on the condition that they are invested, and the income received from them is used in a specified manner.

Grants, Donations and Sponsorships

Donations of £1,000 were made to The Amateur Entomologists’ Society Bug Club, £250 to Moth Dissection UK and £359 for the development of the National Agromyzidae Recording Scheme website. A grant of £500 was awarded from the Hering Fund for research on the chemical defences in tropical Heliconiini. £600 was awarded from the Maitland Emmet Research Fund for research on the biology and behaviour of two species of Elachista and £500 for a study of climate shaping the behaviour of social wasps. The Society sponsored The Biological Recording Company’s “entoLIVE” programme of online presentations.

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Independent Examiners' Report

I report to the trustees on my examination of the accounts of the British Entomological and Natural History Society (the Society) for the year ended 31 December 2024 which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the Society’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act: or

2. the accounts do not accord to those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I do not have any concerns and have not come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A L Phillips

16[th] March 2025

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Statement of Financial Activities for the year ended 31st December 2024

Incoming Resources Subscriptions Bequests and donations Gift Aid Investment Income Trading Income Disposal of Fixed Assets Sundry Income Total Incoming Resources Resources Expended Direct Charitable Expenditure: Cost of Journal & Distribution Cost of Facility at Dinton Pastures Members Meetings and Services Library and Curation Grants & Donations Depreciation Other Expenditure Investment Management costs Disposal of Fixed Assets Management Costs Trading Costs Total Resources Expended Net Resources Before Transfers Net Incoming/Outgoing Resources Gains & (Losses) on Investments: Realised Unrealised Net Movement in Funds Fund Balances Brought Forward At 1stJanuary 2024 Transfers Fund Balances Carried Forward At 31st December 2024	Unrestricted Funds Restricted Funds Endowment Funds Total Funds 31.12.24 Total Funds 31.12.23 £ £ £ £ £ 24,041 24,041 24,162 2,191 2,191 87,993 6,656 5,480 880 13,017 12,016 8,381 8,381 5,974 1,950 1,950 5,906 5,906 3,145
	40,744 13,862 880 55,486 133,290
	21,630 21,630 22,784 8,158 8,158 8,820 6,881 6,881 4,315 3,072 3,072 494 4,050 500 4,550 6,474 6,689 3,182 9,871 8,397
	50.480 3,182 500 54,162 51,284
	2,689 2,689 1,015 4,760 9,425 9,425 14,451 7,508 7,508 4,318
	12,114 7,508 19,622 24,544
	62,594 10,690 500 73,784 75,827
	(21,935) 3,172 380 (18,298) 57,463
	(21,935) 3,172 380 (18,298) 57,463
	7,041 4,689 753 12,483 (7,564)
	(14,894) 7,861 1,134 (5,816) 49,899
	£331,044 £262,430 £35,412 £628,887 £316,234 £270,291 £36,546 £623,071

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Summary Income and Expenditure Account

Gross income from continuing operations Total expenditure of continuing operations Net income (outgoings) for the year	2024 £ 55,486 73,784 £(18,298)	2023 £ 133,290 75,827 £57,463

Balance Sheet as at 3lst December 2024

Notes Fixed Assets Tangible Assets 4 Investments 5 Current Assets Stocks Debtors 6 Cash at bank and in hand 7 Creditors:amounts falling due within one year 8 Net Current Assets Net Assets Funds 9 Endowment Fund - Hering Fund Restricted Funds - Housing Fund - Special Publications Fund Unrestricted Funds: -Maitland Emmet BENHS Research Fund -General Fund	2024 £ 22,359 4,729 164,052	2024 £ 150,025 291,522	2023 £ 20,295 7,205 190,857	2023 £ 140,395 281,728
		441,547 181,524		422,123 206,763
	191,140 9,616 227,435 42,856		218,358 11,595 220,448 41,982
		£623,071		£628,887
		36,546 270,291 316,234 £623,071		35,412 262,430 331,044 £628,887
	74,861 241,373		71,560 259,484

The accounts were approved by the Trustees on 20[th] March 2025 and signed on their behalf by,

J.P. Flynn Treasurer

The notes on pages 7 to 10 form part of these accounts.

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Notes to the accounts,

for the year ended 3lst December 2024

1. Accounting Policies

The Accounts of the Charity are prepared in accordance with the Charities (Accounts and Reports) Regulations, the statement of recommended practice, Accounting by Charities, and with applicable accounting standards. They are drawn up on the historical accounting basis except those investments held as fixed assets are carried at market value.

1.1 Income

Donations and legacies are accounted for as soon as their amount and receipt are certain. In the case of donations this is usually when they are received. All other income is accounted for under the accruals concept. Gifts in kind are valued at their estimated value to the Charity.

1.2 Expenditure

Expenditure is accounted for under the accruals concept. The irrecoverable element of V.A.T. is included with the item of expense to which it relates. Depreciation is allocated over the expenditure headings based on the use of the assets concerned.

1.3 Tangible Fixed Assets

Tangible fixed assets are stated at cost or trustees’ valuation less depreciation, which is calculated at rates to write off the excess of cost over estimated residual values of individual assets, over their estimated useful lives as follows.

Leasehold Buildings at Dinton Pastures 1/70th of cost

Fixtures and Equipment 10% to 33% straight line or of written down value.

1.4 Investments

Fixed asset investments are stated in the balance sheet at mid-market value at the balance sheet date.

1.5 Stock

Stock is valued at the lower of cost, including irrecoverable V.A.T., and market value and consists of publications and sundries held for resale.

1.6 Restricted Funds

Restricted funds are subject to specific conditions laid down by the donors as to how they may be used.

2. Trading Income and Expenditure

Trading income is derived from the sale of the Society's publications and products, costs are those of producing, storing and distributing these items.

3. Sundry Income

Sundry income has been derived from the sale of surplus books, cabinets and specimens, and photocopying.

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Notes to the accounts, for the year ended 3lst December 2024

4. Tangible fixed assets

Cost At 1 January 2024 Additions Disposals At 31 December 2024 Depreciation. At 1 January 2024 Charge for year On disposals At 31 December 2024 Net book values At 31 December 2023 At 31 December 2024	Leasehold Property Fixtures & Equipment Total £ £ £ 188,736 120,971 309,707 19,501 19,501 0 0
	£188,736 £140,472 £329,308
	76,654 92,659 169,313 3,182 6,689 9,871 0 0
	£79,836 £99,348 £179,184
	£112,082 £28,312 £140,394 £108,900 £41,424 £150,024

‘Leasehold property’ represents the cost of building and equipping the headquarters at Dinton Pastures Country Park. The total cost of these premises, which were completed during the year to 31st December 1993, are being amortised over the seventy-year term of the lease.

Fixtures and equipment include a value for computers, microscopes, and other ancillary equipment.

5. Investments

In accordance with accounting requirements, investments are shown in the balance sheet at market value.

Market Value At 1 January 2024 Management Costs Revaluations At 31 December 2024 Net Book Value At 31 December 2024 At 1 January 2024	£ 281,728 (2,689) 12,483
	£291,522 £291,522 £281,728

Gains and losses arising in the year are shown in the Statement of Financial Activities.

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Notes to the accounts, for the year ended 3lst December 2024

6. Debtors

Due within one year Trade debtors Recoverable Taxation Prepayments and accrued income	2024 £ 530 0 4,200 4,729	2023 £ 1,124 0 6,082 7,206

7. Cash at Bank and in Hand

National Westminster Bank Virgin Charity Account PayPal	2024 £ 76,934 86,769 349 £164,052	2023 £ 104,770 85,505 583 £190,857

8. Creditors: amounts falling due within one year

Trade Creditors Accruals	2024 £ 9,616 £9,616	2023 £ - 11,595 £11,595

9. Funds

Analysis of net assets between funds

Endowment Funds: Hering Fund Restricted Funds: Housing Fund Special Publications Fund Unrestricted Funds: Maitland Emmet BENHS Research Fund General Fund	Tangible Fixed Assets Current Investments Net Current Assets Total £ £ £ £ 24,644 12,902 36,546 108,901 76,687 41,847 227,435 13,261 29,595 42,856 48,432 26,429 74,861 41,124 129,529 70,720 241,373 £150,025 £291,522 £181,524 £623,071

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THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024

Notes to the accounts, for the year ended 3lst December 2024

The Hering Fund was endowed to make grants out of income for research in specific areas of entomology.

The Housing Fund consists of the property at Dinton Pastures and money put aside to finance its upkeep and eventual replacement. The funds were derived principally from bequests from the late Duke of Newcastle, Mr. Crow and Mr. Hammond.

The Special Publications Fund finances the Society’s publications other than the British Journal of Entomology and Natural History, any surplus from such publications is credited to this fund to finance future publications. Investment income is not accrued to this fund.

The Maitland Emmet BENHS Research Fund was established in 1996 with the intention of financing future grants for entomological research which would be less narrowly defined than those made by the Hering Fund.

10. Grants

Grants totalling £1,600 have been awarded for 2024.

11. Bequests and Donations

Bequests Donations	2024 £ 1,720 471 £2,191	2023 £ 87,749 244 £87,993

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