EyTOMo 4L HISTO THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31" DECEMBER 2024 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Contents** |Charity information|2| |---|---| |Trustees’ Annual Report|3| |Independent Examiner’s Report|4| |Statement of Financial Activities|5| |Summary Income and Expenditure Account|6| |Balance Sheet|6| |Notes to the Accounts|7| 1 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Charity Information** President Vice President Vice President Secretary Treasurer Editor Sales Secretary Curator Librarian Lanternist Building Manager Webmaster Z Simmons R J Barnett G Broad _Vacant_ J P Flynn M Wilson _Vacant_ P J Chandler I R Sims M S Taylor M V Albertini L J Evans-Hill ## **Other officers and Members of Council** J F H Cole A Spalding A J Halstead R D Hawkins S P Clancy S Taylor G Hedges G King G M Orledge C M Watts R P Knill-Jones L Crowley I D Masters A L Whiffin S Judd ## **Custodian Trustees** D Stimpson D J L Agassiz ## **Charity Number** 213149 ## **Registered Address** The Pelham Clinton Building Dinton Pastures Country Park Davis Street Hurst Reading Berkshire RG10 0TH ## **Independent Examiner** A L Phillips 2 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Trustees’ Annual Report** The principal activities of the Society are to hold meetings at the Society's Rooms for the reading of original papers, discussions, and lectures, to hold an annual exhibition and field meetings; to issue publications and to form typical collections and a library. These activities are carried on with the object of promoting and advancing research in biological science and its diffusion. The Society held regular field and indoor meetings. The annual exhibition was successfully held as both an on-line event and a live event. ## **Activities and Public Benefit** The Society’s exhibition, meetings and workshops are open to the public. There is normally a program of regional meetings enabling the Society’s objects to be pursued nationally. The Society actively supports the Amateur Entomologists Society’s ‘Bug Club’ initiative aimed at children between the ages of 5 & 15. ## **Administration and Management** The charity is governed by its Byelaws. The Council meets regularly throughout the year. Officers of the Society are elected at the Annual General Meeting held in February/March. Terms begin from the date of the AGM. The Officers and Council Members listed on page 1 were in place on 31[st] December 2024. J.Badmin also served during the year. ## **Membership** Total membership is now 1,075, comprising 768 ordinary, 4 corporate, 157 student, 56 life, 9 honorary and 64 special life members. ## **Donations and Legacies** Donations and legacies are very important in sustaining our charitable activities. We are grateful to all donors who have supported us during the year. ## **Financial Review** During the financial year the Society received income amounting to £55,486 (2023 £133,290). This included subscriptions £24,041 (2023 £24,162), donations £2,191 (2023 £87,993), investment income £13,017 (2023 £12,016), and trading income £8,381 (2023 £5,974). Total resources expended amounted to £73,784 (2023 £75,827) giving a deficit for the financial year of £18,298 (2023 surplus £57,463). Together with the revaluation of our investments, the Society’s fund balances decreased by £5,816 (2023 increase of £49,899). ## **Investment Policy** The Society’s investment policy is to enhance the value of both capital and income on a long-term basis with prudent investments offering no more than moderate risk. The Society appoints professional agents to manage the Society’s investments and to regularly review their performance. ## **Reserves Policy** The society’s reserves policy is to maintain the General Fund at a level to cover the day-to-day charitable activities for two years. Restricted funds are allocated to particular projects. Endowment funds are legacies and donations given on the condition that they are invested, and the income received from them is used in a specified manner. ## **Grants, Donations and Sponsorships** Donations of £1,000 were made to The Amateur Entomologists’ Society Bug Club, £250 to Moth Dissection UK and £359 for the development of the National Agromyzidae Recording Scheme website. A grant of £500 was awarded from the Hering Fund for research on the chemical defences in tropical Heliconiini. £600 was awarded from the Maitland Emmet Research Fund for research on the biology and behaviour of two species of _Elachista_ and £500 for a study of climate shaping the behaviour of social wasps. The Society sponsored The Biological Recording Company’s “entoLIVE” programme of online presentations. 3 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Independent Examiners' Report** I report to the trustees on my examination of the accounts of the British Entomological and Natural History Society (the Society) for the year ended 31 December 2024 which are set out on pages 5 to 10. ## **Responsibilities and basis of report** As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the Society’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act: or 2. the accounts do not accord to those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I do not have any concerns and have not come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. A L Phillips 16[th] March 2025 4 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Statement of Financial Activities for the year ended 31st December 2024** |**Incoming Resources**
Subscriptions
Bequests and donations
Gift Aid
Investment Income
Trading Income
Disposal of Fixed Assets
Sundry Income
**Total Incoming Resources**
**Resources Expended**
**Direct Charitable Expenditure:**
Cost of Journal & Distribution
Cost of Facility at Dinton Pastures
Members Meetings and Services
Library and Curation
Grants & Donations
Depreciation

**Other Expenditure**
Investment Management costs
Disposal of Fixed Assets
Management Costs
Trading Costs
**Total Resources Expended**
**Net Resources Before Transfers**
**Net Incoming/Outgoing Resources**
Gains & (Losses) on Investments:
Realised
Unrealised
**Net Movement in Funds**
Fund Balances Brought Forward
At 1stJanuary 2024
Transfers
**Fund Balances Carried Forward**
**At 31st December 2024**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Endowment**
**Funds**
**Total**
**Funds**
**31.12.24**
**Total**
**Funds**
**31.12.23**
**£**
**£**
**£**
**£**
**£**
24,041
24,041
24,162
2,191
2,191
87,993
6,656
5,480
880
13,017
12,016
8,381
8,381
5,974
1,950
1,950
5,906
5,906
3,145| |---|---| ||40,744
13,862
880
55,486
133,290| ||21,630
21,630
22,784
8,158
8,158
8,820
6,881
6,881
4,315
3,072
3,072
494
4,050
500
4,550
6,474
6,689
3,182
9,871
8,397| ||50.480
3,182
500
54,162
51,284| ||2,689
2,689
1,015
4,760
9,425
9,425
14,451
7,508
7,508
4,318| ||12,114
7,508
19,622
24,544| ||62,594
10,690
500
73,784
75,827| ||(21,935)
3,172
380
(18,298)
57,463| ||(21,935)
3,172
380
(18,298)
57,463| ||7,041
4,689
753
12,483
(7,564)| ||(14,894)
7,861
1,134
(5,816)
49,899| ||£331,044
£262,430
£35,412
£628,887
**£316,234**
**£270,291**
**£36,546**
**£623,071**| 5 ## THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Summary Income and Expenditure Account** |Gross income from continuing operations
Total expenditure of continuing operations
**Net income (outgoings) for the year**|2024
£
55,486
73,784
£(18,298)|2023
£
133,290
75,827
£57,463| |---|---|---| ## **Balance Sheet as at 3lst December 2024** |Notes
**Fixed Assets**
Tangible Assets
4
Investments
5
**Current Assets**
Stocks
Debtors
6
Cash at bank and in hand
7
**Creditors:**amounts falling due within one
year
8
**Net Current Assets**
**Net Assets**
**Funds**
9
Endowment Fund - Hering Fund
Restricted Funds - Housing Fund
- Special Publications Fund
Unrestricted Funds:
-Maitland Emmet BENHS Research Fund
-General Fund|2024
£
22,359
4,729
164,052|2024
£
150,025
291,522|2023
£
20,295
7,205
190,857|2023
£
140,395
281,728| |---|---|---|---|---| |||441,547
181,524||422,123
206,763| ||191,140
9,616
227,435
42,856||218,358
11,595
220,448
41,982|| |||£623,071||£628,887| |||36,546
270,291
316,234
£623,071||35,412
262,430
331,044
£628,887| ||74,861
241,373||71,560
259,484|| |||||| The accounts were approved by the Trustees on 20[th] March 2025 and signed on their behalf by, J.P. Flynn Treasurer The notes on pages 7 to 10 form part of these accounts. 6 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Notes to the accounts,** ## **for the year ended 3lst December 2024** ## **1. Accounting Policies** The Accounts of the Charity are prepared in accordance with the Charities (Accounts and Reports) Regulations, the statement of recommended practice, Accounting by Charities, and with applicable accounting standards. They are drawn up on the historical accounting basis except those investments held as fixed assets are carried at market value. ## **1.1 Income** Donations and legacies are accounted for as soon as their amount and receipt are certain. In the case of donations this is usually when they are received. All other income is accounted for under the accruals concept. Gifts in kind are valued at their estimated value to the Charity. ## **1.2 Expenditure** Expenditure is accounted for under the accruals concept. The irrecoverable element of V.A.T. is included with the item of expense to which it relates. Depreciation is allocated over the expenditure headings based on the use of the assets concerned. ## **1.3 Tangible Fixed Assets** Tangible fixed assets are stated at cost or trustees’ valuation less depreciation, which is calculated at rates to write off the excess of cost over estimated residual values of individual assets, over their estimated useful lives as follows. Leasehold Buildings at Dinton Pastures 1/70th of cost Fixtures and Equipment 10% to 33% straight line or of written down value. ## **1.4 Investments** Fixed asset investments are stated in the balance sheet at mid-market value at the balance sheet date. ## **1.5 Stock** Stock is valued at the lower of cost, including irrecoverable V.A.T., and market value and consists of publications and sundries held for resale. ## **1.6 Restricted Funds** Restricted funds are subject to specific conditions laid down by the donors as to how they may be used. ## **2. Trading Income and Expenditure** Trading income is derived from the sale of the Society's publications and products, costs are those of producing, storing and distributing these items. ## **3. Sundry Income** Sundry income has been derived from the sale of surplus books, cabinets and specimens, and photocopying. 7 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Notes to the accounts, for the year ended 3lst December 2024** ## **4. Tangible fixed assets** |**Cost**
At 1 January 2024
Additions
Disposals
At 31 December 2024
**Depreciation.**
At 1 January 2024
Charge for year
On disposals
At 31 December 2024
**Net book values**
At 31 December 2023
At 31 December 2024|Leasehold
Property
Fixtures &
Equipment
Total
**£**
**£**
**£**
188,736
120,971
309,707
19,501
19,501
0
0| |---|---| ||£188,736
£140,472
£329,308| ||76,654
92,659
169,313
3,182
6,689
9,871
0
0| ||£79,836
£99,348
£179,184| ||£112,082
£28,312
£140,394
£108,900
£41,424
£150,024| ‘Leasehold property’ represents the cost of building and equipping the headquarters at Dinton Pastures Country Park. The total cost of these premises, which were completed during the year to 31st December 1993, are being amortised over the seventy-year term of the lease. Fixtures and equipment include a value for computers, microscopes, and other ancillary equipment. ## **5. Investments** In accordance with accounting requirements, investments are shown in the balance sheet at market value. |**Market Value**
At 1 January 2024
Management Costs
Revaluations
At 31 December 2024
**Net Book Value**
At 31 December 2024
At 1 January 2024|£
281,728
(2,689)
12,483| |---|---| ||£291,522
£291,522
£281,728| Gains and losses arising in the year are shown in the Statement of Financial Activities. 8 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Notes to the accounts, for the year ended 3lst December 2024** ## **6. Debtors** |**Due within one year**
Trade debtors
Recoverable Taxation
Prepayments and accrued income|**2024**
£
530
0
4,200
4,729|**2023**
£
1,124
0
6,082
7,206| |---|---|---| ## **7. Cash at Bank and in Hand** |National Westminster Bank
Virgin Charity Account
PayPal|**2024**
£
76,934
86,769
349
£164,052|**2023**
£
104,770
85,505
583
£190,857| |---|---|---| ## **8. Creditors: amounts falling due within one year** |Trade Creditors
Accruals|**2024**
£
9,616
£9,616|**2023**
£
-
11,595
£11,595| |---|---|---| ## **9. Funds** Analysis of net assets between funds |**Endowment Funds:**
Hering Fund
**Restricted Funds:**
Housing Fund
Special Publications Fund
**Unrestricted Funds:**
Maitland Emmet BENHS Research Fund
General Fund|Tangible
Fixed
Assets
Current
Investments
Net
Current
Assets
Total
£
£
£
£
24,644
12,902
36,546
108,901
76,687
41,847
227,435
13,261
29,595
42,856
48,432
26,429
74,861
41,124
129,529
70,720
241,373
£150,025
£291,522
£181,524
£623,071| |---|---| 9 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2024 ## **Notes to the accounts, for the year ended 3lst December 2024** The Hering Fund was endowed to make grants out of income for research in specific areas of entomology. The Housing Fund consists of the property at Dinton Pastures and money put aside to finance its upkeep and eventual replacement. The funds were derived principally from bequests from the late Duke of Newcastle, Mr. Crow and Mr. Hammond. The Special Publications Fund finances the Society’s publications other than the British Journal of Entomology and Natural History, any surplus from such publications is credited to this fund to finance future publications. Investment income is not accrued to this fund. The Maitland Emmet BENHS Research Fund was established in 1996 with the intention of financing future grants for entomological research which would be less narrowly defined than those made by the Hering Fund. ## **10. Grants** Grants totalling £1,600 have been awarded for 2024. ## **11. Bequests and Donations** |Bequests
Donations|**2024**
£
1,720
471
£2,191|**2023**
£
87,749
244
£87,993| |---|---|---| 10