2020-12-31-accounts - The British Entomological And Natural History Society

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v4TOMo 4L HISTO THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31" DECEMBER 2020

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Contents
Charity information	2
Trustees’ Annual Report	3
Independent Examiner’s Report	4
Statement of Financial Activities	5
Summary Income and Expenditure Account	6
Balance Sheet	6
Notes to the Accounts	7

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Charity Information

President S Judd Vice President I D Masters Vice President R J Barnett Secretary Vacant Treasurer J P Flynn Editor J S Badmin Sales Secretary M D Darby Curator P J Chandler Librarian I R Sims Lanternist S Lings Building Manager M V Albertini

Other officers and Members of Council

J F H Cole G M Orledge C M Durant M S Taylor L J Evans-Hill P Waring A J Halstead C M Watts P T Harding M R Wilson R D Hawkins R P Knill-Jones S P Clancy

Custodial Trustees

D Stimpson D J L Agassiz

Charity Number

213149

Registered Address

The Pelham Clinton Building Dinton Pastures Country Park Davis Street Hurst Reading Berkshire RG10 0TH

Independent Examiner

A L Phillips

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Trustees’ Annual Report

The principal activities of the Society are to hold meetings at the Society's Rooms for the reading of original papers, discussions and lectures, to hold an annual exhibition and field meetings; to issue publications and to form typical collections and a library. These activities are carried on with the object of promoting and advancing research in biological science and its diffusion.

The Society has enjoyed another successful year with a varied programme of Field Meetings, Indoor Meetings and Workshops.

Activities and Public Benefit

The Society’s exhibition, meetings and workshops are open to the public. There is a program of regional meetings enabling the Society’s objects to be pursued nationally. The Society actively supports the Amateur Entomologists Society’s ‘Bug Club’ initiative aimed at children between the ages of 5 & 15.

Administration and Management

The charity is governed by its Byelaws. The Council meets regularly throughout the year. Officers of the Society are elected at the Annual General Meeting held in March. Terms begin from the date of the AGM. The Officers and Council Members listed on page 1 were in place at 31[st] December 2020. R. Comont, A. Spalding and K. Lugg also served during the financial year.

Financial Review

During the financial year the Society received income amounting to £43,714 (2019 £42,473). This included subscriptions £18,163 (2019 £15,703), investment income £9,626 (2019 £11,673), trading income £5,825 (2019 £6,831) and donations totalling £4,840 (2019 £4,422). In response to the COVID-19 pandemic a Local Authority Discretionary Grant of £3,000 was received from Wokingham Borough Council. Total resources expended amounted to £57,040 (2019 £58,894) giving a deficit for the financial year of £13,325 (2019 deficit of £16,421). Together with the yet unrealised revaluation of our investments, the Society’s fund balances decreased by £38,263 (2019 increase of £14,151).

Investment Policy

The Society’s investment policy is to enhance the value of both capital and income on a long-term basis with prudent investments offering no more than moderate risk. The Society appoints professional agents to manage the Society’s investments and to regularly review their performance.

Reserves Policy

The society’s reserves policy is to maintain the General Fund at a level to cover the day-to-day charitable activities for two years. Restricted funds are allocated to particular projects. Endowment funds are legacies and donations given on the condition that they are invested, and the interest used in a specified manner.

Grants and Donations

Donations of £1,000 were made to The Amateur Entomologists Society, Bug Club and £250 to Moth Dissection UK. Grants totalling £1,625 were awarded to help in a study of Aculeate Hymenoptera and Hover Flies in the West Midlands, a study of Diptera in Ireland and the monitoring of invertebrate assemblages in Cornwall.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Independent Examiners' Report

I report to the trustees on my examination of the accounts of the British Entomological and Natural History Society (the Society) for the year ended 31 December 2020 which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the Society’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act: or
the accounts do not accord to those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I do not have any concerns and have not come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A L Phillips

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Statement of Financial Activities for the year ended 31st December 2020

Incoming Resources Subscriptions Bequests and donations Gift Aid Government Discretionary Grant Investment Income Trading Income Sundry Income Total Incoming Resources Resources Expended Direct Charitable Expenditure: Cost of Journal & Distribution Cost of Facility at Dinton Pastures Members Meetings and Services Library and Curation Grants & Donations Depreciation Other Expenditure: Management Costs Trading Costs Total Resources Expended Net Resources Before Transfers Net Incoming/Outgoing Resources Gains & Losses on Investments: Realised Unrealised Net Movement in Funds Fund Balances Brought Forward At 1stJanuary 2020 Fund Balances Carried Forward At 31st December 2020	Unrestricted Funds Restricted Funds Endowment Funds Total Funds 31.12.20 Total Funds 31.12.19 £ £ £ £ £ 18,163 18,163 15,703 2,840 2,000 4,840 4,422 1,000 3,000 3,000 3,653 5,133 841 9,626 11,673 5,825 5,825 6,831 2,195 2,195 2,843
	29,851 12,958 841 43,650 42,473
	17.473 17,473 14,755 10,822 10,822 8,343 2,721 2,721 8,374 461 930 930 2,904 225 5,117 5,117 3,356 2,696 6,426 6,426
	37,738 2,696 225 40,659 43,944
	12,808 12,808 11,067 3,449 3,449 3,833
	12,808 3,449 0 16,317 14,950
	50,606 6,145 225 56,976 58,894
	(20,754) 6,813 616 (13,325) (16,421)
	(20,754) 6,813 616 (13,325) (16,421)
	- (9,642) (13,296) (2,179) (24,937) 30,572
	(30,217) (6,483) (1,563) (38,263) 14,151
	£162,758 £356,556 £37,483 £556,797 £132,541 £350,073 £35,920 £518,534

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Summary Income and Expenditure Account

Gross income from continuing operations Total expenditure of continuing operations Net income (outgoings) for the year	2020 £ 43,714 57,040 £(13,325)	2019 £ 42,473 58,894 £(16,421)

Balance Sheet as at 3lst December 2020

2020 £ 29,213 10,034 51,063	2020 £ 152,776 291,624	2019 £ 23,861 9,556 62,060	2019 £ 158,828 316,562
	444,400 74,134		475,390 81,407
90,310 16,176 217,848 132,225		96,600 14,070 228,708 127,848
	£518,534		£556,797
	35,920 350,073 132,541 £518,534		37,483 356,556 162,758 £556,797
71,218 61,234		75,959 86,799

The accounts were approved by the Trustees on 11[th] March 2021 and signed on their behalf by,

J.P. Flynn Treasurer

The notes on pages 7 to 10 form part of these accounts

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Notes to the accounts

for the year ended 3lst December 2020

1. Accounting Policies

The Accounts of the Charity are prepared in accordance with the Charities (Accounts and Reports) Regulations, the statement of recommended practice, Accounting by Charities, and with applicable accounting standards. They are drawn up on the historical accounting basis except that investments held as fixed assets are carried at market value.

1.1 Income

Donations and legacies are accounted for as soon as their amount and receipt are certain. In the case of donations this is usually when they are received. All other income is accounted for under the accruals concept. Gifts in kind are valued at their estimated value to the Charity.

1.2 Expenditure

Expenditure is accounted for under the accruals concept. The irrecoverable element of V.A.T. is included with the item of expense to which it relates. Depreciation is allocated over the expenditure headings based on the use of the assets concerned.

1.3 Tangible Fixed Assets

Tangible fixed assets are stated at cost or trustees’ valuation less depreciation which is calculated at rates to write off the excess of cost over estimated residual values of individual assets over their estimated useful lives as follows.

Leasehold Buildings at Dinton Pastures 1/70th of cost

Fixtures and Equipment 10% of written down value.

1.4 Investments

Fixed asset investments are stated in the balance sheet at mid-market value at the balance sheet date.

1.5 Stock

Stock is valued at the lower of cost, including irrecoverable V.A.T., and market value and consists of publications and sundries held for resale.

1.6 Restricted Funds

Restricted funds are subject to specific conditions laid down by the donors as to how they may be used.

2. Trading Income and Expenditure

Trading income is derived from the sale of the Society's publications and products, costs are those of producing, storing and distributing these items.

3. Sundry Income

Sundry income has been derived from the sale of surplus books, cabinets and specimens, and photocopying.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

4. Tangible fixed assets

Cost At 1 January 2020 Additions Disposals At 31 December 2020 Depreciation. At 1 January 2020 Charge for year On disposals At 31 December 2020 Net book values At 31 December 2020 At 31 December 2019	Leasehold Property Fixtures & Equipment Total £ £ £ 188,736 126,997 315,733
	£188,736 £126,997 £315,733
	63,513 93,432 150,945 2,696 3,356 6,053
	£66,209 £96,788 £162,998
	£125,223 £33,565 £157,788 £122,527 £30,208 £152,735

‘Leasehold property’, represents the cost of building and equipping the headquarters at Dinton Pastures Country Park. The total cost of these premises, which were completed during the year to 31st December 1993, are being amortised over the seventy-year term of the lease.

Fixtures and equipment include a value for the library and collections as well as computers, microscopes and other ancillary equipment.

5. Investments

In accordance with accounting requirements investments are shown in the balance sheet at market value.

Royal Dutch Shell PLC Unilever PLC M & G Charifund Henderson Multi-Manager Liontrust MA Active Funds	2020 2019 M.V. Cost M.V. Cost £ £ £ £ 13,757 1,250 23,739 1,250 52,924 248 52,424 248 86,088 20,238 104,158 20,238 64,568 58,000 65,621 58,000 74,289 38,500 70,620 38,500 £291,624 £118,236 £316,562 £118,236

Unrealised gains arising in the year are shown in the Statement of Financial Activities. Liontrust MA Active Funds were formerly Architas MA Active Funds.

6. Debtors

Due within one year Trade debtors Recoverable Taxation Prepayments and accrued income	2020 £ 86 3,570 6,379 £9,556	2019 £ 746 3,570 5,240 £17,405

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

7. Cash at Bank and in Hand

National Westminster Bank Virgin Charity Account PayPal reditors: amounts falling due within one year Trade Creditors Accruals unds nalysis of net assets between funds Tangible Fixed Assets £ Endowment Funds: Hering Fund Restricted Funds: Housing Fund 121,629 Special Publications Fund Unrestricted Funds: Maitland Emmet BENHS Research Fund General Fund 31,147 £152,776	National Westminster Bank Virgin Charity Account PayPal reditors: amounts falling due within one year Trade Creditors Accruals unds nalysis of net assets between funds Tangible Fixed Assets £ Endowment Funds: Hering Fund Restricted Funds: Housing Fund 121,629 Special Publications Fund Unrestricted Funds: Maitland Emmet BENHS Research Fund General Fund 31,147 £152,776	2020 £ 6,260 44,799 23 £51,063 2020 £ - 16,176 £14,070 Current Investments Net Current Assets £ £ 31,126 4,795 83,376 12,843 89,262 42,962 61,711 9,506 26,149 4,028		2019 £ 16,874 44,560 625 £62,060 2019 £ - 14,070 £9,794 Total £ 35,920 217,848 132,225 71,217 61,324 £518,534
	£152,776	£291,624 £74,134

8. Creditors: amounts falling due within one year

9. Funds

Analysis of net assets between funds

The Hering Fund was endowed to make grants out of income for research in specific areas of entomology.

The Housing Fund consists of the property at Dinton Pastures and money put aside to finance its upkeep and eventual replacement. The funds were derived principally from bequests from the late Duke of Newcastle, Mr. Crow and Mr. Hammond.

The Special Publications Fund finances the Society’s publications other than the British Journal of Entomology and Natural History and surplus from such publications is credited to this fund to finance future Publications. Investment income is not accrued to this fund.

The Maitland Emmet BENHS Research Fund was established in 1996 with the intention of financing future grants for entomological research which would be less narrowly defined than those made by the Hering Fund.

THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020

10. Grants

Two grants totalling £1,400 were awarded from the Maitland Emmet BENHS Research Fund and one grant £225 was awarded from the Hering Fund during the year.

11. Bequests and Donations

Bequests Donations	2020 £ 2,000 2,840 £4,840	2019 £ 175 4,047 £4,422