v4TOMo 4L HISTO THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31" DECEMBER 2020 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 |**Contents**|| |---|---| |Charity information|2| |Trustees’ Annual Report|3| |Independent Examiner’s Report|4| |Statement of Financial Activities|5| |Summary Income and Expenditure Account|6| |Balance Sheet|6| |Notes to the Accounts|7| 1 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **Charity Information** President S Judd Vice President I D Masters Vice President R J Barnett Secretary _Vacant_ Treasurer J P Flynn Editor J S Badmin Sales Secretary M D Darby Curator P J Chandler Librarian I R Sims Lanternist S Lings Building Manager M V Albertini ## **Other officers and Members of Council** J F H Cole G M Orledge C M Durant M S Taylor L J Evans-Hill P Waring A J Halstead C M Watts P T Harding M R Wilson R D Hawkins R P Knill-Jones S P Clancy **Custodial Trustees** D Stimpson D J L Agassiz **Charity Number** 213149 **Registered Address** The Pelham Clinton Building Dinton Pastures Country Park Davis Street Hurst Reading Berkshire RG10 0TH **Independent Examiner** A L Phillips 2 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **Trustees’ Annual Report** The principal activities of the Society are to hold meetings at the Society's Rooms for the reading of original papers, discussions and lectures, to hold an annual exhibition and field meetings; to issue publications and to form typical collections and a library. These activities are carried on with the object of promoting and advancing research in biological science and its diffusion. The Society has enjoyed another successful year with a varied programme of Field Meetings, Indoor Meetings and Workshops. ## **Activities and Public Benefit** The Society’s exhibition, meetings and workshops are open to the public. There is a program of regional meetings enabling the Society’s objects to be pursued nationally. The Society actively supports the Amateur Entomologists Society’s ‘Bug Club’ initiative aimed at children between the ages of 5 & 15. ## **Administration and Management** The charity is governed by its Byelaws. The Council meets regularly throughout the year. Officers of the Society are elected at the Annual General Meeting held in March. Terms begin from the date of the AGM. The Officers and Council Members listed on page 1 were in place at 31[st] December 2020. R. Comont, A. Spalding and K. Lugg also served during the financial year. ## **Financial Review** During the financial year the Society received income amounting to £43,714 (2019 £42,473). This included subscriptions £18,163 (2019 £15,703), investment income £9,626 (2019 £11,673), trading income £5,825 (2019 £6,831) and donations totalling £4,840 (2019 £4,422). In response to the COVID-19 pandemic a Local Authority Discretionary Grant of £3,000 was received from Wokingham Borough Council. Total resources expended amounted to £57,040 (2019 £58,894) giving a deficit for the financial year of £13,325 (2019 deficit of £16,421). Together with the yet unrealised revaluation of our investments, the Society’s fund balances decreased by £38,263 (2019 increase of £14,151). ## **Investment Policy** The Society’s investment policy is to enhance the value of both capital and income on a long-term basis with prudent investments offering no more than moderate risk. The Society appoints professional agents to manage the Society’s investments and to regularly review their performance. ## **Reserves Policy** The society’s reserves policy is to maintain the General Fund at a level to cover the day-to-day charitable activities for two years. Restricted funds are allocated to particular projects. Endowment funds are legacies and donations given on the condition that they are invested, and the interest used in a specified manner. ## **Grants and Donations** Donations of £1,000 were made to The Amateur Entomologists Society, Bug Club and £250 to Moth Dissection UK. Grants totalling £1,625 were awarded to help in a study of Aculeate Hymenoptera and Hover Flies in the West Midlands, a study of Diptera in Ireland and the monitoring of invertebrate assemblages in Cornwall. 3 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **Independent Examiners' Report** I report to the trustees on my examination of the accounts of the British Entomological and Natural History Society (the Society) for the year ended 31 December 2020 which are set out on pages 5 to 10. ## **Responsibilities and basis of report** As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the Society’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act: or 2. the accounts do not accord to those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I do not have any concerns and have not come across any other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. A L Phillips 4 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **Statement of Financial Activities for the year ended 31st December 2020** |
**Incoming Resources**
Subscriptions
Bequests and donations
Gift Aid
Government Discretionary Grant
Investment Income
Trading Income
Sundry Income
**Total Incoming Resources**
**Resources Expended**
**Direct Charitable Expenditure:**
Cost of Journal & Distribution
Cost of Facility at Dinton Pastures
Members Meetings and Services
Library and Curation
Grants & Donations
Depreciation

**Other Expenditure:**
Management Costs
Trading Costs
**Total Resources Expended**
**Net Resources Before Transfers**
**Net Incoming/Outgoing Resources**
Gains & Losses on Investments:
Realised
Unrealised
**Net Movement in Funds**
Fund Balances Brought Forward
At 1stJanuary 2020
**Fund Balances Carried Forward**
**At 31st December 2020**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Endowment**
**Funds**
**Total**
**Funds**
**31.12.20**
**Total**
**Funds**
**31.12.19**
**£**
**£**
**£**
**£**
**£**
18,163
18,163
15,703
2,840
2,000
4,840
4,422
1,000
3,000
3,000
3,653
5,133
841
9,626
11,673
5,825
5,825
6,831
2,195
2,195
2,843| |---|---| ||29,851
12,958
841
43,650
42,473| ||17.473
17,473
14,755
10,822
10,822
8,343
2,721
2,721
8,374
461
930
930
2,904
225
5,117
5,117
3,356
2,696
6,426
6,426| ||37,738
2,696
225
40,659
43,944| ||12,808
12,808
11,067
3,449
3,449
3,833| ||12,808
3,449
0
16,317
14,950| ||50,606
6,145
225
56,976
58,894| ||(20,754)
6,813
616
(13,325)
(16,421)| ||(20,754)
6,813
616
(13,325)
(16,421)| ||-
(9,642)
(13,296)
(2,179)
(24,937)
30,572| ||(30,217)
(6,483)
(1,563)
(38,263)
14,151| ||£162,758
£356,556
£37,483
£556,797
**£132,541**
**£350,073**
**£35,920**
**£518,534**| 5 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **Summary Income and Expenditure Account** |Gross income from continuing operations
Total expenditure of continuing operations
**Net income (outgoings) for the year**|2020
£
43,714
57,040
£(13,325)|2019
£
42,473
58,894
£(16,421)| |---|---|---| ## **Balance Sheet as at 3lst December 2020** |Notes
**Fixed Assets**
Tangible Assets
4
Investments
5
**Current Assets**
Stocks
Debtors
6
Cash at bank and in hand
7
**Creditors:**amounts falling due within one
year
8
**Net Current Assets**
**Net Assets**
**Funds**
9
Endowment Fund - Hering Fund
Restricted Funds - Housing Fund
- Special Publications Fund
Unrestricted Funds:
-Maitland Emmet BENHS Research Fund
-General Fund|2020
£
29,213
10,034
51,063|2020
£
152,776
291,624|2019
£
23,861
9,556
62,060|2019
£
158,828
316,562| |---|---|---|---|---| |||444,400
74,134||475,390
81,407| ||90,310
16,176
217,848
132,225||96,600
14,070
228,708
127,848|| |||£518,534||£556,797| |||35,920
350,073
132,541
£518,534||37,483
356,556
162,758
£556,797| ||71,218
61,234||75,959
86,799|| The accounts were approved by the Trustees on 11[th] March 2021 and signed on their behalf by, ## **J.P. Flynn Treasurer** The notes on pages 7 to 10 form part of these accounts 6 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **Notes to the accounts** ## **for the year ended 3lst December 2020** ## **1. Accounting Policies** The Accounts of the Charity are prepared in accordance with the Charities (Accounts and Reports) Regulations, the statement of recommended practice, Accounting by Charities, and with applicable accounting standards. They are drawn up on the historical accounting basis except that investments held as fixed assets are carried at market value. ## **1.1 Income** Donations and legacies are accounted for as soon as their amount and receipt are certain. In the case of donations this is usually when they are received. All other income is accounted for under the accruals concept. Gifts in kind are valued at their estimated value to the Charity. ## **1.2 Expenditure** Expenditure is accounted for under the accruals concept. The irrecoverable element of V.A.T. is included with the item of expense to which it relates. Depreciation is allocated over the expenditure headings based on the use of the assets concerned. ## **1.3 Tangible Fixed Assets** Tangible fixed assets are stated at cost or trustees’ valuation less depreciation which is calculated at rates to write off the excess of cost over estimated residual values of individual assets over their estimated useful lives as follows. Leasehold Buildings at Dinton Pastures 1/70th of cost Fixtures and Equipment 10% of written down value. ## **1.4 Investments** Fixed asset investments are stated in the balance sheet at mid-market value at the balance sheet date. ## **1.5 Stock** Stock is valued at the lower of cost, including irrecoverable V.A.T., and market value and consists of publications and sundries held for resale. ## **1.6 Restricted Funds** Restricted funds are subject to specific conditions laid down by the donors as to how they may be used. ## **2. Trading Income and Expenditure** Trading income is derived from the sale of the Society's publications and products, costs are those of producing, storing and distributing these items. ## **3. Sundry Income** Sundry income has been derived from the sale of surplus books, cabinets and specimens, and photocopying. 7 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **4. Tangible fixed assets** |**Cost**
At 1 January 2020
Additions
Disposals
At 31 December 2020
**Depreciation.**
At 1 January 2020
Charge for year
On disposals
At 31 December 2020
**Net book values**
At 31 December 2020
At 31 December 2019|Leasehold
Property
Fixtures &
Equipment
Total
**£**
**£**
**£**
188,736
126,997
315,733| |---|---| ||£188,736
£126,997
£315,733| ||63,513
93,432
150,945
2,696
3,356
6,053| ||£66,209
£96,788
£162,998| ||£125,223
£33,565
£157,788
£122,527
£30,208
£152,735| ‘Leasehold property’, represents the cost of building and equipping the headquarters at Dinton Pastures Country Park. The total cost of these premises, which were completed during the year to 31st December 1993, are being amortised over the seventy-year term of the lease. Fixtures and equipment include a value for the library and collections as well as computers, microscopes and other ancillary equipment. ## **5. Investments** In accordance with accounting requirements investments are shown in the balance sheet at market value. |Royal Dutch Shell PLC
Unilever PLC
M & G Charifund
Henderson Multi-Manager
Liontrust MA Active Funds|**2020**
**2019**
M.V.
Cost
M.V.
Cost
£
£
£
£
13,757
1,250
23,739
1,250
52,924
248
52,424
248
86,088
20,238
104,158
20,238
64,568
58,000
65,621
58,000
74,289
38,500
70,620
38,500
£291,624
£118,236
£316,562
£118,236| |---|---| Unrealised gains arising in the year are shown in the Statement of Financial Activities. Liontrust MA Active Funds were formerly Architas MA Active Funds. **6. Debtors** |**Due within one year**
Trade debtors
Recoverable Taxation
Prepayments and accrued income|**2020**
£
86
3,570
6,379
£9,556|**2019**
£
746
3,570
5,240
£17,405| |---|---|---| 8 ## THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **7. Cash at Bank and in Hand** |National Westminster Bank
Virgin Charity Account
PayPal
**reditors: amounts falling due within one year**
Trade Creditors
Accruals
**unds**
nalysis of net assets between funds
Tangible
Fixed
Assets
£
**Endowment Funds:**
Hering Fund
**Restricted Funds:**
Housing Fund
121,629
Special Publications Fund
**Unrestricted Funds:**
Maitland Emmet BENHS Research Fund
General Fund
31,147
£152,776|National Westminster Bank
Virgin Charity Account
PayPal
**reditors: amounts falling due within one year**
Trade Creditors
Accruals
**unds**
nalysis of net assets between funds
Tangible
Fixed
Assets
£
**Endowment Funds:**
Hering Fund
**Restricted Funds:**
Housing Fund
121,629
Special Publications Fund
**Unrestricted Funds:**
Maitland Emmet BENHS Research Fund
General Fund
31,147
£152,776|**2020**
£
6,260
44,799
23
£51,063
**2020**
£
-
16,176
£14,070
Current
Investments
Net
Current
Assets
£
£
31,126
4,795
83,376
12,843
89,262
42,962
61,711
9,506
26,149
4,028||**2019**
£
16,874
44,560
625
£62,060
**2019**
£
-
14,070
£9,794
Total
£
35,920
217,848
132,225
71,217
61,324
£518,534| |---|---|---|---|---| ||£152,776|£291,624
£74,134||| ## **8. Creditors: amounts falling due within one year** ## **9. Funds** Analysis of net assets between funds The Hering Fund was endowed to make grants out of income for research in specific areas of entomology. The Housing Fund consists of the property at Dinton Pastures and money put aside to finance its upkeep and eventual replacement. The funds were derived principally from bequests from the late Duke of Newcastle, Mr. Crow and Mr. Hammond. The Special Publications Fund finances the Society’s publications other than the British Journal of Entomology and Natural History and surplus from such publications is credited to this fund to finance future Publications. Investment income is not accrued to this fund. The Maitland Emmet BENHS Research Fund was established in 1996 with the intention of financing future grants for entomological research which would be less narrowly defined than those made by the Hering Fund. 9 THE BRITISH ENTOMOLOGICAL AND NATURAL HISTORY SOCIETY TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 ## **10. Grants** Two grants totalling £1,400 were awarded from the Maitland Emmet BENHS Research Fund and one grant £225 was awarded from the Hering Fund during the year. ## **11. Bequests and Donations** |Bequests
Donations|**2020**
£
2,000
2,840
£4,840|**2019**
£
175
4,047
£4,422| |---|---|---| 10