THE TRUSTEES OF THE BELCHAMP ST. PAUL & DISTRICT COMMUNITY HOUSE Registered Charity Number 211460 ANNUAL REPORT OF THE TRUSTEES
The Trustees present their report with the financial statements of the Trust for the year ending 31[st] December 2021.
Principal Objectives.
To administer the building known as the “Community House” in Belchamp St. Paul in the county of Essex, and the land belonging thereto for the benefit of the inhabitants of the civil parish of Belchamp St. Paul and its immediate vicinity including the parishes of Ovington, Tilbury juxta Clare, Belchamp Otten and Belchamp Walter.
Statement of Trustees responsibilities.
The Trustees are responsible for safeguarding the assets of the Charity. The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and the results of the Charity for that year and to maintain throughout the year proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity.
During the year the following served as Trustees:-
Mr. D. McKee Ex officio (P.C.) Chairman. Mr. A. Money (Belchamp Otten) co-opted. Mrs. B. East (Belchamp St. Paul) co-opted (Resigned 19.02.21). Mrs. J. Hardy (Belchamp St. Paul) co-opted (Resigned 30.05.21). Mr. P. Pawsey (Ovington) co-opted. Mr. S. Rulten (Tilbury juxta Clare) co-opted(Resigned 12.04.2021). Mrs. K. Miller (Belchamp St. Paul) co-opted. Mr. M. Jensen (Belchamp Otten) co-opted. Mr K. Neville (Belchamp St Paul) co-opted (Resigned 24.01.2021). Mrs K. Clark (Tilbury Juxta Clare) co-opted. Appointed 16.07.2020 (Resigned 08.04.21). Ms V. Miller (Belchamp St Paul) co-opted. Treasurer. Appointed 25.02.21.
- Activities throughout the year:
During the year use of the Community House (House) was again severely curtailed by Corvid 19 but was used by the following local organisations as regulations allowed:1. The Parish Council.
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The Morris Dancers.
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The Tennis Club. 4. Tai Chi and Yoga.
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The Belchamp Art Group.
The House was also used by local inhabitants and others for private functions.
In conjunction with the relaxation of the Corvid restrictions and reopening of the House a Fire Safety Risk Assessment had been commissioned and its recommendations including the provision of an integrated alarm system and an enhanced emergency lighting system installed. Further improvements will be made in 2022.
The Trustees held formal face to face meetings on six occasions with other meetings being held and decisions made and agreed by email.
During the year grants were received from Braintree District Council (BDC) in respect of Corvid and from the Garfield Weston Foundation for roof replacement.
After much debate BDC Planners had, in September, agreed that we may replace the existing thatch with a slate roof. Quotations are being sought and it is anticipated this work will be carried out in summer 2022.
Subsidence that had manifested itself in 2020 had stabilised and insurers had compiled a schedule of repairs and redecorations to be carried out in early 2022. At insurers insistence work had been carried out on trees surrounding the House.
2"January 2022
BELCHAMP ST PAUL AND DISTRICT COMMUNITY HOUSE REGISTERED CHARITY NUMBER 211460 PROFIT AND LOS5 ACCOUNT 2021 2021 2020 HIRE OF HOUSE Income Hire ol House Electriclty Meters etc. Expenses Heat & Light Fire and Security (New system 20211 Cleaning Electrical inspectlon 3,339 218 2,177 43 11.5361 16,7131 11.4101 11,7981 11641 18731 Advertising Net Profrt ILossl from Hlre of House 11251 16,2271 16151 LETTING OF FLAT Income Water charge Rent Expenses Shed root repair & compensation Net Income from Letting of Hat 264 147 6.000 13Th)1 5.964 6.147 DONATIONSIGRANTS Little Yeldharn. Tilbury and Ovington PC. Belchamp Walter PC Braintree Dist. Council Garfield Westonl211 C.l.Fundl201 Belchamp St Paul and Belchamp Otten PC" Total Oonations 400 18,851 10.000 362 10.000 5.000 29.213 15,409 TENN15 COURTS Tennis Club Rent Refurbishment of Tennis Court Net Prolit from Tènnis Club 261 282 261 282 INVE5TMENTINCOME Cornelius Trust Dividends and Interest Scottish Widows Interest National Savings Interest Business Premium Account Total Investment Income 1.337 30 1,416 124 29 1,368 1.569 UNALLOCATED EXPENSES Insurance Water Rates Roof Grounds Maint. Iwa8es. petrol. mower) Repairs linc. Bay roof 21 and Cooker 20&211 Subsidence repairs & requirements 5undrie5 14,0731 13071 17921 19731 17711 17541 13,0741 14891 11.9311 11.9381 12811 17.6701 17.7131 Net Sury)lus (Lo] for the Year ZZ,908 15,079 'LY T & O PC PROVIOED GOOD5 OR SERVICES TO THE VALUE OF £580 IN 2021. 'B ST P & O PC ALSO PROVIDED GOODS AND OR SERVICES TO THE VALUE OF £500 durin8 2021 AND £541 IN 2020 including £384 on roof repairs.
BELCHAMP ST PAUL AND DISTRicf COMMUNITY HOUSE REGISTERED CHARITY NUMBER 211460 BALANCE SHEET 31 December 2021 2021 2020 Cash at Bank5 Scottish Widows Icèsh accountl Barclays Community Account Barclays Busines5 Premium Account National Savings 60.395 30.507 15.001 432 60,365 17,630 5,000 432 106,335 23,062 Cash In Hand Debtors F13t Deposii held by Deposit Protection Seryice 1,000 I,0 Creditor5 Flat Deposit received from tenant I,o(x) 11.0001 11.0001 Total Cash Assets 106.335 83,426 Cash Assets at Start of Year Profit ILossl for the Year Cash Assets at End of Year Comelius Fund Value 83,426 22.908 106,335 55.543 161,878 68,347 15,079 83,426 51,642 135,068 Free Funds Restricted Designated Funds Reserves 28,173 57,450 5,000 4,151 Total Assets at end of Year cornprise . Roof Repair/Replacement Wooden Floor Repair Tennis Court Repairs Cornelius Trust Free Cash Reserve5 Total 85.623 5.000 4,151 55.543 11,561 161.878 27.772 11,561 39.332 27.772 55.945 66,601
BELCHAMP ST PAUL AND DISTRI COMMUNITY HOUSE REGISTERED CHARITY NUMBER 211460 INDEPENDENT EXAMINER'S REPORT FOR 2021 Re5pecti¥È responsibilities of trustees and examlner The charity'5 trustee5 are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for thts year under section 144 of the Charitie5 Act 2011 (the Charities Attl and that an independent examination is needed. It is my responsibility.. to examine the accounts under sertion 145 of the Charities Act, to follow the procedures laid down in the 8eneral Directions given by the Charity Cornmisssion (under section 1451Sllbl of the Charities Act). and to state whether particular matters have come to my attenti(In. Basis of independent examiner's statement My examination was carried out in accordance with the general Directions given by the Charity Commission. An ex3mination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also Includes consideration of any Unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The prOdureS undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as io whether the accounts present 3 'true and fairf view and the report 15 limited to those matters set out in ihe statement below. Independent examlner's Statement In connection with my examination, no matter has come to my atter*tion'. l. which gives me reasonable cause to believe that. in any materièl respect. the requirements to keep accounting records in accordance with Section 130 of the Charities Act.. and to prepare accounts which accord with the accounting record5 and comply with the accounting requirements of the Charities Act have not been met.. or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts. Sl8ned Date: 207Z Name: Philip Michael Rodgèrs Address: Grove House Belthamp Walter Sudbury Suffolk COIO 7AR