2022-03-31-accounts - Lydney Town Hall Trust

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LYDNEY TOWN HALL TRUST

TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022

Reference and Administrative Information

Lydney Town Hall Trust is a registered charity (number 210628) whose address is The Town Hall, High Street, Lydney, Gloucestershire, GL15 5DY

The Trustees at the time of the preparation of the accounts for 31.3.2022 are below.

Chair: Paul Trevatt Vice Chair: Alan Sadler Secretary : Colin Knight Other Trustees Tasha Saunders Janet Hyde Geoffrey Hyde Mark Pillinger

Other Officers

Treasurer : Judith Davis (employee and committee member)

Structure, Governance and Management

The charity’s governing document is a Declaration of Trust dated 20 September 1957 and a scheme of 19 February 1968 as amended by a scheme sealed on 7[th] October 1993.

The current governance is based on a declaration of Trust Deed made 22[nd] May 2012 when new Trustees were appointed.

On 9[th] February 2021 an amended Trust Deed of Appointment and Retirement of Trustees was affirmed to establish the current position of the Charitable Trust and recognising all the changes made since 22nd May 2012 that had not been recognised by an amended Trust Deed.

Trustees are appointed or resign annually according to the rules of the Trust. Appointments are usually at the AGM and are subject to approval of the existing Trustees.

The day to day activities of the Trust are managed by a management committee which comprises the Trustees and volunteers as elected.

Objectives and Activities

The objectives of the charity as set out in the Declaration of Trust Deed 2012 are the provision and maintenance of the Lydney Town Hall Building to provide public benefit through community use .

The Trustees have complied with their duty to have regard to the guidance on “Public Benefit” published by the Charity Commission in exercising their powers and duties. The charity has continued to provide and maintain the Town Hall, in furtherance of the public benefit given by the Charity’s charitable activities.

Financial review

The Trustees believe that the Charity has adequate reserves to finance its activities for the immediate future and have approved the financial statements for the year ended 31 March 2022

There are no funds in deficit. All creditors and loans (Covid Bounce Back Loan) are covered by liquid assets.

The Year ending 31[st] March 2022 saw the Hall run by the Trust recover from the Covid pandemic and return to the level of bookings and hire experienced in 2018 and 2019.

The Trust was able to add £13,916 to its reserves for the year ended 31.3.2022 retaining 21% of its gross income for the year to maintain and improve the infrastructure of the Hall going forward

The outlook for 2022/2023 is still cautious as covid infections may return but probably the main risk will be from the higher cost of living and inflationary pressure on costs. This will impact the Hall by increasing its cost base by at least 10%. In addition, the Hall is dependent on the public being able to afford to attend our events or hire the Hall. The pressure on disposable incomes during 2023 is likely to increase as prices and interest rates continue to rise. Energy costs are a particular concern.

The maintenance and safety of the Hall structure remains a priority and work continued during 2021 and 2022 to improve the premises for public use.

Independent Examiners

The Charity’s financial statements as filed have been independently examined by Ian Starfield. Chartered Certified Accountant.

Annual Report approved by the Trustees

……………………………………………… …………………………………… Paul Trevatt Colin Knight Chair Secretary

9.11.2022

Charrty Reg No. 210628 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 FOR LYDNEY TOWN HALL TRUST

Town Hall Trust Contents of the Financial Statements For the ear ended 31" March 2022 Page Independent EM•mlnerfs Report on the ACcmts Stalement of Flnand•l A£tl¥ftles Balance Sheet Notes to the Accounts Appendlx In¢ome and Expendltuie Account Detalled Balance Sheet io

j (HARITY COMMISSION FOR ENGLAND AND WALES Independent 8xaminerfs report on the accounts Section A Independent Examiner"5 Report Report to the trustsesl mombors of Lydney Town Hall Trust On a¢counts for th• year ended 31" March 2022 Charfty no (If any) 2128 Sgt out on paps 3-10 l T8POrt to the trustees on my examinatton of the accounts of the above Charity (Ihè Tnjst.) for th& year ended 3110312022n Regponslbilities and basis of report As thè ¢hariVs trustees, you are responsible for preparation of the accounts in accordance with the requirements of the Charities Act 2011 Act.). I report in respect of my examinats'on of the Tnjsys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b} of the ACL Independent éxaminorfs ststement I have completed my examination. I confirm that rK) material matters have come to my attention in conne¢ti¢)n with the examlnation which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance wtth section 130 of the Charities Act, or the accounts did not a¢¢ord wrth the accoLmting records" or the accounts did nol comply wrth the applicable requirements concerning the foTm and content of accounts set out in the Chaiittes (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a and fair, View wlych is not a matter considered as part o* an independènt examination. I have n¢ concems arwj have rA)me across no olher matters in connection with the examination to whth attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. ' Please d816te the IrdS in the brnckets rfthey (k¥ not apply. Signed: Date: Name: lan Roy Staffiekl Relevant professional qualification(s) or body Ilf any): Fellow Chartered Associati¢)n of Certsfled Accountants Address: The Pl Partnetship Chartered Certified Accountants Tollbndge Road Bath Brewery IER

Bath BA17DE Section B Disclosure Only complete ifthe examiner needs lo highlight material matters of conrn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detalls of any items that the examiner washes to disclose. None IER

Town Hall Trust Statement of Financial Artivities For the ear ended 31° March 2022 Year ended 31 Mar 22 Year ended 31 Mar21 IncomlnB Resources Voluntary Income . Donatlons 3,568 3,530 Government Support Grants- Covid 10.667 20,603 Other Grants 6,822 Incomlng Resources from charitable actSvitles 44.714 10,563 Total Incomin8 Resources 65.771 34,696 Resources Expended Cost of generatlng funds 15.443 1,122 Facilities Expenditure 36.412 31,008 Governance Expenditure Total Resources Expended SI55 32,130 Net Incomln8 Resources 13,916 2,566 Other Recognised Gains and Losses Net Movement In Funds 13.916 2,566 Total Funds at start of year 21,277 18,711 Totsl Fund$ at Year End 35.193 21.277

Town Hall Trust Balance Sheet As at 31° March 2022 Year ended 31 Mar 22 Year ended 31 Mar 21 Flxed Assets Tangible As5etS 9366 9.259 Cuiyent Assets Debtors Cash at bank and in hand Stock 1,829 35,846 20,970 750 Less Credltors.. amounts fallln8 Due withln one year Accrua15 9,073 775 3,030 1.672 Loans and rovisions Loan- Bounce Back Covld1S years) Net Current Assets 35.193 12.018 Totsl Assets 35.193 21277 The financial statements set out on pages 3 to 8 were approved by the Trustees at a meetlng 9th November 2022

Town Hall Trust Notes to the Accounts For the Year Ended 31" March 2021 l. Accountlng Poll¢les Bas15 of preparatlon of flnanclal statements The financial ststements are prepared rer the historical cost convention. Incomln8 Resour¢es Grants and Donations receNable are included In full In the Statement of Flnanclal Artivltles in the year in which they are received. Rental income and investment income is included in the Statement of Flnanclal Actlvltles In the year in which it is received. There is no investment income in 2021122 Inll 20201211 The value of servios provided by volunteers 15 not included in the accounts. TanAlble flxed assets are stated at Cost Iw depredatlon Depreciation is provided at rates calculated to write off costs of fixed assets less their estimated residual value over thelr expected useful lives on the followin8 basis Equipment, fixtures and ffttin8s . 20% on a reducing balan¢e basis Restrlrted fvnds Restrlcted funds are used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to this fund. Unrestrlrted funds Unrestrkted funds are incomlng resources recei¥able or generated for the objects of the Charity without further specified purpose5 and are available as general funds.

Resources expended are reco8nised in the period in which they are incurred on the accruals basis. 2. Net Incomln8 Res(Mw¢es For the )ar Year ended 31 Mar 22 Year ended 31 Mar 21 Thls is stated after charging: Gross Salaries 16.859 Depreclatlon 2,S77 Independent Examiners Fees The Trust received support throu8h the Government furlough Scheme (Covidl of £560 during 2021122 (£7,288 In 2020120211 3. T•n8lble Flx¢d a$8¢ts Equipment Fixture5 & Fittings Total Cost At I. Aprll 2021 Additlons 24,569 1,917 3,985 28,554 2,997 As at 31° March 2022 26,486 5,065 31,551 Actumulated Depreciation At I" Aprll 2021 Charge for the year 18.895 I.8> 19,295 2.890 As at 31 March 2022 20.785 22,185 Net Oook Value A5 at 31° March 2021 5,674 3,585 9,259 As at 31° Marth 2022 5.701 3.665 9.366

Debtors Year ended 31 Mar 22 Year ended 31 Mar 21 Accounts Recelvable Other Debtors 1.005 824
Credltws . Amounts falling due within one year Year ended 31 Mar 22 Year ended 31 Mar 21 Accounts payable Accruals and deferred income 9.073 775 30 1,672 PAYE. Tax Conditlonal Grant Total 7.261
Lo•ns A Covid support Loan (Bounce backl was received by The Trust in 2020 of £6,1i00 repayable In 60 Instalrnents from 2021 to 2026 IBalèn¢e owin8 31.3.2022 £5.ILh)
Analysls of net assets between funds Unrestricted Designated Restficted General Funds Funds Funds 2022 2021 Total Total Tan8ible assets 9.366 9,366 9,259 Current A55ets 40,775 40,775 22.720 Current liabilities -14.948 -14948 -10,702 Net A55ets 252? 35.193 21277
Net Movement In Funds At I" April 2021 Incoming Outgoing At 31" March 2022 Designated Funds 9.259 2.997 2.890 9.366 Restricted Funds Unrestrlrted Funds net 11,1 18.055 3.346 25.827 Total Funds 21.2n 21,052 7,136 35.193

LYDNEY TOWN HALL CHARITABLE TRUST Incort and ndlture Account 1.4.21 to 31.3.2022 12 Months to 31 March 2022 12 Months to 31 March 2021 INCOME Bar Sale8 Hall Hire Ticket sales Catering Income Office rental Incemo DonalK)n$ Fund raising Other income Grants COV Grants Total Incom• 17,331 17.270 1.398 49 8.140 297 4.575 0.86% 13.19% 0.00% 0.00% 16.40% 10.17% 26.26% 2. 13% 0.07% 12.38% &12% 5.6 3,530 449 277 6.822 10.667 0.42% 10.37% 16.22% 20.603 0.00% 0.00% 59.38% 66.771 34.695 EXPENDITVRE 88r purch•J Stock Change Catering purchases Event ¢o$ts Tthet Ag•nw expgn8•8 Heal ,LwJhl,Water R•les Licences Maintenance & deaning aqes Furlough Support Telephone & Inlem8t Insurance Professional fees Isofiware Training Ca¥ual labour Advertising Card . Machine & Int¢re$t $ts Miscellanoous ExFen8e8 Depieciation 8.145 1,350 233 851 425 10.681 307 615 15.719 4,800 560 1.057 2.723 767 150 1.770 2&35% 0.02% 450 0. 73% 2.65% 0.00% 0.68% 15.43% .06% 0.56% 27.34% 52.47% -22.68% 2.66% 7.63% 2.84% 219 4.958 19 33.24% 0.96% - 1.91% 48.92% 14.94% -l.T4% 3.29% 8.48% 2.39% 0.4 5.51% 3.11% 3.28% 8.783 16,859 7.288 855 2.452 913 0.00% 0.82% 2.85% 8.02% 1.054 578 2.85M) 285 917 2.577 8.99% 51,85S 32,129 Ex¢••#lD•fiGIt of Incom• ¢>v•r Exp•ndltur• 13,916 Ba5anc0 Br¢wht FopwaFd from proViOU8 21.277 18.711 Capltsl Account 35.193 21,2ri

LYDNEY TOWN HALL CHARITABLE TRUST Balance Sheet 31.3.2022 31.3.2022 31.3.2021 FIX AJ•ets Equipment cost Equipment Depn Fixtures & Fitb"ngs cost Fixtures & Fitts'ngs depreciatK)n 26,486 20,785 24,569 18.895 3,985 400 9.259 Current asset$ Stock Bank Cash In Hand and float Debtors Other debtors 3.1(M) 34.894 952 1.005 824 1.750 19.534 1.436 40,775 22,720 Less Current Llabllltles Creditors Conditlonal Grant Déferred Income Accrued expenses PAYE Bounce bxk Loan 9,073 3.000 775 1,672 5.100 6,000 14,948 10,702 Not Cufrnnt a••••t• 25.827 12,018 Totsl AM0t81•8• Llablllll•• 35.193 21277 R•pr•s•nt•d by C•pltsl & ROr¥8• Accumulated funds 35,193 21277