## **LYDNEY TOWN HALL TRUST** 

## **TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** 

## **Reference and Administrative Information** 

Lydney Town Hall Trust is a registered charity (number 210628) whose address is The Town Hall, High Street, Lydney, Gloucestershire, GL15 5DY 

The Trustees at the time of the preparation of the accounts for 31.3.2022 are below. 

Chair: Paul Trevatt Vice Chair: Alan Sadler Secretary : Colin Knight Other Trustees Tasha Saunders Janet Hyde Geoffrey Hyde Mark Pillinger 

Other Officers 

Treasurer : Judith Davis (employee and committee member) 

## **Structure, Governance and Management** 

The charity’s governing document is a Declaration of Trust dated 20 September 1957 and a scheme of 19 February 1968 as amended by a scheme sealed on 7[th] October 1993. 

The current governance is based on a declaration of Trust Deed made 22[nd] May 2012 when new Trustees were appointed. 

On 9[th] February 2021 an amended Trust Deed of Appointment and Retirement of Trustees was affirmed to establish the current position of the Charitable Trust and recognising all the changes made since 22nd May 2012 that had not been recognised by an amended Trust Deed. 

Trustees are appointed or resign annually according to the rules of the Trust. Appointments are usually at the AGM and are subject to approval of the existing Trustees. 

The day to day activities of the Trust are managed by a management committee which comprises the Trustees and volunteers as elected. 



## **Objectives and Activities** 

The objectives of the charity as set out in the Declaration of Trust Deed 2012 are the provision and maintenance of the Lydney Town Hall Building to provide public benefit through community use **.** 

The Trustees have complied with their duty to have regard to the guidance on “Public Benefit” published by the Charity Commission in exercising their powers and duties. The charity has continued to provide and maintain the Town Hall, in furtherance of the public benefit given by the Charity’s charitable activities. 

## **Financial review** 

The Trustees believe that the Charity has adequate reserves to finance its activities for the immediate future and have approved the financial statements for the year ended 31 March 2022 

There are no funds in deficit. All creditors and loans (Covid Bounce Back Loan) are covered by liquid assets. 

The Year ending 31[st] March 2022 saw the Hall run by the Trust recover from the Covid pandemic and return to the level of bookings and hire experienced in 2018 and 2019. 

The Trust was able to add £13,916 to its reserves for the year ended 31.3.2022 retaining 21% of its gross income for the year to maintain and improve the infrastructure of the Hall going forward 

The outlook for 2022/2023 is still cautious as covid infections may return but probably the main risk will be from the higher cost of living and inflationary pressure on costs. This will impact the Hall by increasing its cost base by at least 10%. In addition, the Hall is dependent on the public being able to afford to attend our events or hire the Hall. The pressure on disposable incomes during 2023 is likely to increase as prices and interest rates continue to rise. Energy costs are a particular concern. 

The maintenance and safety of the Hall structure remains a priority and work continued during 2021 and 2022 to improve the premises for public use. 



## **Independent Examiners** 

The Charity’s financial statements as filed have been independently examined by Ian Starfield. Chartered Certified Accountant. 

Annual Report approved by the Trustees 

……………………………………………… …………………………………… Paul Trevatt Colin Knight Chair Secretary 

9.11.2022 



Charrty Reg No. 210628
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
FOR
LYDNEY TOWN HALL TRUST

Town Hall Trust
Contents of the Financial Statements
For the
ear ended 31" March 2022
Page
Independent EM•mlnerfs Report on the ACc￿mts
Stalement of Flnand•l A£tl¥ftles
Balance Sheet
Notes to the Accounts
Appendlx
In¢ome and Expendltuie Account
Detalled Balance Sheet
io

j (HARITY COMMISSION
FOR ENGLAND AND WALES
Independent 8xaminerfs report on the
accounts
Section A
Independent Examiner"5 Report
Report to the trustsesl
mombors of
Lydney Town Hall Trust
On a¢counts for th• year
ended
31" March 2022
Charfty no
(If any)
21￿28
Sgt out on paps
3-10
l T8POrt to the trustees on my examinatton of the accounts of the above
Charity (Ihè Tnjst.) for th& year ended 3110312022n
Regponslbilities and
basis of report
As thè ¢hariVs trustees, you are responsible for ￿ preparation of the
accounts in accordance with the requirements of the Charities Act 2011
Act.).
I report in respect of my examinats'on of the Tnjsys accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b} of the ACL
Independent
éxaminorfs ststement I have completed my examination. I confirm that rK) material matters have
come to my attention in conne¢ti¢)n with the examlnation which gives me
cause to believe that in, any material respect:
the accounting records were not kept in accordance wtth section 130
of the Charities Act, or
the accounts did not a¢¢ord wrth the accoLmting records" or
the accounts did nol comply wrth the applicable requirements
concerning the foTm and content of accounts set out in the Chaiittes
(Accounts and Reports} Regulations 2008 other than any requirement
that the accounts give a and fair, View wlych is not a matter
considered as part o* an independènt examination.
I have n¢ concems arwj have rA)me across no olher matters in connection
with the examination to whth attention should be drawn in this report in
order to enable a proper understanding of Ihe accounts to be reached.
' Please d816te the I￿rdS in the brnckets rfthey (k¥ not apply.
Signed:
Date:
Name:
lan Roy Staffiekl
Relevant professional
qualification(s) or body
Ilf any):
Fellow Chartered Associati¢)n of Certsfled Accountants
Address:
The Pl Partnetship
Chartered Certified Accountants
Tollbndge Road
Bath Brewery
IER

Bath
BA17DE
Section B
Disclosure
Only complete ifthe examiner needs lo highlight material matters of con￿rn
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Give here brief detalls of
any items that the
examiner washes to
disclose.
None
IER

Town Hall Trust
Statement of Financial Artivities
For the
ear ended 31° March 2022
Year ended
31 Mar 22
Year ended
31 Mar21
IncomlnB Resources
Voluntary Income . Donatlons
3,568
3,530
Government Support Grants- Covid
10.667
20,603
Other Grants
6,822
Incomlng Resources from charitable actSvitles
44.714
10,563
Total Incomin8 Resources
65.771
34,696
Resources Expended
Cost of generatlng funds
15.443
1,122
Facilities Expenditure
36.412
31,008
Governance Expenditure
Total Resources Expended
SI￿55
32,130
Net Incomln8 Resources
13,916
2,566
Other Recognised Gains and Losses
Net Movement In Funds
13.916
2,566
Total Funds at start of year
21,277
18,711
Totsl Fund$ at Year End
35.193
21.277

Town Hall Trust
Balance Sheet
As at 31° March 2022
Year ended
31 Mar 22
Year ended
31 Mar 21
Flxed Assets
Tangible As5etS
9366
9.259
Cuiyent Assets
Debtors
Cash at bank and in hand
Stock
1,829
35,846
20,970
750
Less
Credltors.. amounts fallln8
Due withln one year
Accrua15
9,073
775
3,030
1.672
Loans and
rovisions
Loan- Bounce Back Covld1S years)
Net Current Assets
35.193
12.018
Totsl Assets
35.193
21277
The financial statements set out on pages 3 to 8 were approved by the Trustees at a meetlng 9th
November 2022

Town Hall Trust
Notes to the Accounts
For the Year Ended 31" March 2021
l. Accountlng Poll¢les
Bas15 of preparatlon of flnanclal statements
The financial ststements are prepared ￿r￿er the historical cost convention.
Incomln8 Resour¢es
Grants and Donations receNable are included In full In the Statement of Flnanclal Artivltles
in the year in which they are received.
Rental income and investment income is included in the Statement of Flnanclal Actlvltles In
the year in which it is received. There is no investment income in 2021122 Inll 20201211
The value of servios provided by volunteers 15 not included in the accounts.
TanAlble flxed assets are stated at Cost Iw depredatlon
Depreciation is provided at rates calculated to write off costs of fixed assets less their
estimated residual value over thelr expected useful lives on the followin8 basis
Equipment, fixtures and ffttin8s . 20% on a reducing balan¢e basis
Restrlrted fvnds
Restrlcted funds are used for specific purposes as laid down by the donor. Expenditure
which meets these criteria is charged to this fund.
Unrestrlrted funds
Unrestrkted funds are incomlng resources recei¥able or generated for the objects of the
Charity without further specified purpose5 and are available as general funds.

Resources expended are reco8nised in the period in which they are incurred on the accruals
basis.
2. Net Incomln8 Res(Mw¢es For the )*ar
Year ended
31 Mar 22
Year ended
31 Mar 21
Thls is stated after charging:
Gross Salaries
16.859
Depreclatlon
2,S77
Independent Examiners Fees
The Trust received support throu8h the Government furlough Scheme (Covidl of £560 during
2021122 (£7,288 In 2020120211
3. T•n8lble Flx¢d a$8¢ts
Equipment
Fixture5
& Fittings
Total
Cost
At I. Aprll 2021
Additlons
24,569
1,917
3,985
28,554
2,997
As at 31° March 2022
26,486
5,065
31,551
Actumulated Depreciation
At I" Aprll 2021
Charge for the year
18.895
I.8￿>
19,295
2.890
As at 31* March 2022
20.785
22,185
Net Oook Value
A5 at 31° March 2021
5,674
3,585
9,259
As at 31° Marth 2022
5.701
3.665
9.366

4. Debtors
Year ended
31 Mar 22
Year ended
31 Mar 21
Accounts Recelvable
Other Debtors
1.005
824
5. Credltws . Amounts falling due within one year
Year ended
31 Mar 22
Year ended
31 Mar 21
Accounts payable
Accruals and deferred income
9.073
775
30
1,672
PAYE. Tax
Conditlonal Grant
Total
7.261
6. Lo•ns
A Covid support Loan (Bounce backl was received by The Trust in 2020 of £6,1i00 repayable
In 60 Instalrnents from 2021 to 2026 IBalèn¢e owin8 31.3.2022 £5.ILh)
7. Analysls of net assets between funds
Unrestricted
Designated Restficted
General Funds
Funds
Funds
2022
2021
Total
Total
Tan8ible assets
9.366
9,366
9,259
Current A55ets
40,775
40,775
22.720
Current liabilities
-14.948
-14948
-10,702
Net A55ets
25￿2?
35.193
21277

8. Net Movement In Funds
At I" April
2021
Incoming
Outgoing
At 31" March
2022
Designated Funds
9.259
2.997
2.890
9.366
Restricted Funds
Unrestrlrted Funds net
11,1
18.055
3.346
25.827
Total Funds
21.2n
21,052
7,136
35.193

LYDNEY TOWN HALL CHARITABLE TRUST
Incort￿ and
ndlture Account 1.4.21 to 31.3.2022
12 Months to 31 March 2022
12 Months to 31 March 2021
INCOME
Bar Sale8
Hall Hire
Ticket sales
Catering Income
Office rental Incemo
DonalK)n$
Fund raising
Other income
Grants
COV￿ Grants
Total Incom•
17,331
17.270
1.398
49
8.140
297
4.575
0.86%
13.19%
0.00%
0.00%
16.40%
10.17%
26.26%
2. 13%
0.07%
12.38%
&12%
5.6
3,530
449
277
6.822
10.667
0.42%
10.37%
16.22% 20.603
0.00%
0.00%
59.38%
66.771
34.695
EXPENDITVRE
88r purch•J
Stock Change
Catering purchases
Event ¢o$ts
Tthet Ag•nw expgn8•8
Heal ,LwJhl,Water
R•les
Licences
Maintenance & deaning
aqes
Furlough Support
Telephone & Inlem8t
Insurance
Professional fees Isofiware
Training
Ca¥ual labour
Advertising
Card . Machine & Int¢re$t ￿$ts
Miscellanoous ExFen8e8
Depieciation
8.145
1,350
233
851
425
10.681
307
615
15.719
4,800
560
1.057
2.723
767
150
1.770
2&35%
0.02%
450
0. 73%
2.65%
0.00%
0.68%
15.43%
.06%
0.56%
27.34%
52.47%
-22.68%
2.66%
7.63%
2.84%
219
4.958
19
33.24%
0.96% -
1.91%
48.92%
14.94%
-l.T4%
3.29%
8.48%
2.39%
0.4
5.51%
3.11%
3.28%
8.783
16,859
7.288
855
2.452
913
0.00%
0.82%
2.85%
8.02%
1.054
578
2.85M)
285
917
2.577
8.99%
51,85S
32,129
Ex¢••#lD•fiGIt of Incom• ¢>v•r Exp•ndltur•
13,916
Ba5anc0 Br¢wht FopwaFd from proViOU8
21.277
18.711
Capltsl Account
35.193
21,2ri

LYDNEY TOWN HALL CHARITABLE TRUST
Balance Sheet 31.3.2022
31.3.2022
31.3.2021
FIX￿ AJ•ets
Equipment cost
Equipment Depn
Fixtures & Fitb"ngs cost
Fixtures & Fitts'ngs depreciatK)n
26,486
20,785
24,569
18.895
3,985
400
9.259
Current asset$
Stock
Bank
Cash In Hand and float
Debtors
Other debtors
3.1(M)
34.894
952
1.005
824
1.750
19.534
1.436
40,775
22,720
Less Current Llabllltles
Creditors
Conditlonal Grant
Déferred Income
Accrued expenses
PAYE
Bounce bxk Loan
9,073
3.000
775
1,672
5.100
6,000
14,948
10,702
Not Cufrnnt a••••t•
25.827
12,018
Totsl AM0t81•8• Llablllll••
35.193
21277
R•pr•s•nt•d by
C•pltsl & R￿Or¥8•
Accumulated funds
35,193
21277

j (HARITY COMMISSION
FOR ENGLAND AND WALES
Independent 8xaminerfs report on the
accounts
Section A
Independent Examiner"5 Report
Report to the trustsesl
mombors of
Lydney Town Hall Trust
On a¢counts for th• year
ended
31" March 2022
Charfty no
(If any)
21￿28
Sgt out on paps
3-10
l T8POrt to the trustees on my examinatton of the accounts of the above
Charity (Ihè Tnjst.) for th& year ended 3110312022n
Regponslbilities and
basis of report
As thè ¢hariVs trustees, you are responsible for ￿ preparation of the
accounts in accordance with the requirements of the Charities Act 2011
Act.).
I report in respect of my examinats'on of the Tnjsys accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b} of the ACL
Independent
éxaminorfs ststement I have completed my examination. I confirm that rK) material matters have
come to my attention in conne¢ti¢)n with the examlnation which gives me
cause to believe that in, any material respect:
the accounting records were not kept in accordance wtth section 130
of the Charities Act, or
the accounts did not a¢¢ord wrth the accoLmting records" or
the accounts did nol comply wrth the applicable requirements
concerning the foTm and content of accounts set out in the Chaiittes
(Accounts and Reports} Regulations 2008 other than any requirement
that the accounts give a and fair, View wlych is not a matter
considered as part o* an independènt examination.
I have n¢ concems arwj have rA)me across no olher matters in connection
with the examination to whth attention should be drawn in this report in
order to enable a proper understanding of Ihe accounts to be reached.
' Please d816te the I￿rdS in the brnckets rfthey (k¥ not apply.
Signed:
Date:
Name:
lan Roy Staffiekl
Relevant professional
qualification(s) or body
Ilf any):
Fellow Chartered Associati¢)n of Certsfled Accountants
Address:
The Pl Partnetship
Chartered Certified Accountants
Tollbndge Road
Bath Brewery
IER