2021-03-31-accounts - Lydney Town Hall Trust

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LYDNEY TOWN HALL TRUST

TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021

Reference and Administrative Information

Lydney Town Hall Trust is a registered charity (number 210628) whose address is The Town Hall, High Street, Lydney, Gloucestershire, GL15 5DY

The Trustees at the time of the preparation of the accounts are below. (Annual General Meeting for 2020 postponed until 1[st] November 2021 due to Covid 19 restrictions)

Chair : Paul Trevatt

Vice Chair : Alan Sadler Secretary : Colin Knight

Other Officers

Treasurer : Judith Davis (employee and committee member)

Structure, Governance and Management

The charity’s governing document is a Declaration of Trust dated 20 September 1957 and a scheme of 19 February 1968 as amended by a scheme sealed on 7[th] October 1993.

The current governance is based on a declaration of Trust Deed made 22[nd] May 2012 when new Trustees were appointed.

On 9[th] February 2021 an amended Trust Deed of Appointment and Retirement of Trustees was affirmed to establish the current position of the Charitable Trust and recognising all the changes made since 22nd May 2012 that had not been recognised by an amended Trust Deed.

Trustees are appointed or resign annually according to the rules of the Trust. Appointments are usually at the AGM and are subject to approval of the existing Trustees.

The day to day activities of the Trust are managed by a management committee which comprises the Trustees and volunteers as elected.

Objectives and Activities

The objectives of the charity as set out in the Declaration of Trust Deed 2012 are the provision and maintenance of the Lydney Town Hall Building to provide public benefit through community use .

The Trustees have complied with their duty to have regard to the guidance on “Public Benefit” published by the Charity Commission in exercising their powers and duties. The charity has continued to provide and maintain the Town Hall, in furtherance of the public benefit given by the Charity’s charitable activities.

Financial review

The Trustees believe that the Charity has adequate reserves to finance its activities for the immediate future and have approved the financial statements for the year ended 31 March 2021

There are no funds in deficit.

The Year ending 31[st] March 2021 was severely affected by the Covid pandemic with income before any support from Covid grants down by 77%.

The outlook for 2021/2022 is cautious due to prevalence of Covid 19 infections impacting on the activities of the Hall. Government support grants and furlough support have assisted in the early part of 2021/2022 together with a lower cost base.

Hall Hire and other sales have increased in the later stages of 2021 and there is increased activity for bookings in 2022.

The maintenance and safety of the Hall structure remains a priority and work continued during 2020 and 2021 despite Covid restrictions to improve the infrastructure.

Independent Examiners

The Charity’s financial statements as filed have been independently examined by Ian Starfield. Chartered Certified Accountant.

Annual Report approved by the Trustees

……………………………………………… …………………………………… Paul Trevatt Alan Sadler Chair Vice Chair

Chair 1.11.2021

(*arty Re8 No. 210628 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 FOR LYDNEY TOWN HALL TRUST

Town Hall Trust Contents of the Flnanclal Statements For the ar ended 31" March 2021 Page Independent Examlnees R•port on the Accounts St•tement of Flnan¢lal A¢lMtles Balance Sheet Notes to the Accounts Appendlx InMme and Expendlture Acwunt D¢tslled Balance Sheet io

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Exainiiier's Report Report to the trust membars of LydrRy Town Hall Trust On accouirts for the year ended 31Jl March 2021 Charlty no (If any) 210628 Sot out on pagos 3-10 I report to the trtee$ on my examination of the accounts of the above charity fthe Tfust.) for the year ended 31103r2020. As the charitys trustees. you are responsible for the weparation of the accourrts in accordan with the requirements of the Charities Act 2011 Ad.). I report in respect of my &xamination of Tntsys accounts caffled out under secaion 145 of the 2011 Act and in wrying out my examination. I have followed all the applicable Directions gven by the Charity Commissi¢ under se&ion 145{5){b) of the Act. Responsiblllties and Indepndent examlnerfs 8tat•m•nt I have completed my examinatton. I confirm that no Mala1 matter5 have come to my attention in ¢onnection with the examination which gNes me cause to believe that in. any malerial respect: the accounting records keFA in acc(xdance seclion 130 of the Charities Att, or the accounts did not a¢cwd with the accntIng reo)rds: or the accounts did not comply with the applicable requtrements conceming the form and content of accounts set out in the ChIlle5 (Accounts and Reports) Regulations 2008 other than any reqwrement that the accounts give a Irue and fair vrew which is not a matler considered as part of an iTrJependent examination. with the examinatton to which attention should be dra%%Tr in this report in order to enable a proper wKlerstandirKJ of the acc¢)urts to be reached. . fiYth ddete the ¥)nts in the brnckets Mthey do not 8ppty. Slgned: Namo: lan Roy starr1 Relevant wofosslonal quallftcatlonl8) or body (rf any): Addms: The Pl Partnership Chartered Certified Accountants Tollbridge Road IER

Bath BA17DE Sectioii B Disclosure Only complete if the examiner needs to highlight material matters of conrn (see CC32, Independent examination of Charity accounts: directions and guidan for examiners). Gtv• horn brief detslls of any Items that tha examlnar wlshes to dlsclo88. None IER

Town Hall Trust Statement of Financlal Actfvltles For the ar ended 31° March 2021 Year ended 31 Mar 21 Year ended 31 Mar 20 Incomlng Resour Voluntary Income . Donations 3530 2.414 Government Support Grants- CovTrd 20.603 Incoming ReurCeS from charitsble activitses 10,563 58,394 Total Incoming Resouros 34,696 Resour¢es Elnded Cost of generating funds 1.122 Facilities Expenditure 31D)8 42,793 Governan Expendtture 300 Totsl Resour Expended 32.130 61.250 Net In¢omln8 ResrceS 266 Other Recognised Gains and L055e5 Net Movernent in Fund5 442 Total Funds at start of year 18,711 19,153 Totsl Funth at Year End 21277 18.711 There are restrirted fvnds to the wal of £M? (last year £). These late to donations for the Instsllation of a defibrillator.

Town Hall Trust Balance Sheet A5 at 31° March 2021 Year ended 31 Mar 21 Year ended 31 Mar 20 Flxed Ass¢ts Tanglble Assets 9.259 11,135 Current Assets Debtors Cash at bank and In hand Stock 200 12,437 20,970 Less Credltors: amounts falllng Due wlthln one year 4,702 7,261 Loan- Bounce Back Covid {5 years) Net Current Assets 12A118 7.576 Total Assets 21,2TI 18,711 The financial statements set out on pages 3 to 8 were approved by the Trustees at a meeting 1st November 2021

Town Hall Trust Notes to the Accounts For the Year Ended 31" March 2021 l. Accountln8 Pollcles Basls of preparatlon of fiTrandal statements The financial statements are prepared under the historical cost convention. Incoming Resouites Grants and Donations receivable are included in full in the Statement of Financial Activities in the year in which they a reIved. Rentsl income and Investment income is included in the Statement of Financial Artivlties in the year in which it is reived. There is no investment income in 2020121 (nil 20191201 The value of services provided by volunteers Is not included in the accounts. Tanglble Ilxed assets are stated at cost le55 depredatlon Depreciation is provided at rates calculated to write off costs of fixed assets les5 their estimated residual value over thelr expetted useful IFves on the followlng basls EquipmenL flxtures and flttings . 20% on a reduclng balano basls RestrfLted tsnd5 Restrltted funds are used for specific purposes as laid down by the donor. Expenditure whlth meets these criteria is charged to this fund. Unrestrlrted funds Unrestrirted funds a inwming resources receivable or 8enerated for the objects of the charity without further specified purposes and are available a5 general fund5.

Resource5 expended Resources expended are recognised in the period in which they are Incurred on the accruals basls. 2. Net In¢omln8 Resources For the year Year ended 31 Mar 21 Year ended 31 Mar 20 Thls Is stated after chargln8 . Gross Salarles 16,859 13,247 Depreclatlon 2.090 2,649 Independent Examlners Fees 300 The Trust recelved support through the Government furlough scheme (Covldl of £7,288 durln8 2020121 3. Tan8lble Flxed assets Equlpment Flxtures & Fittlry Total Cost At l¢1 Aprll 202Q Addltlons 24,355 214 3,98S 28,340 214 As at 3111 March 2021 24,569 3.985 28,SS4 Accumulated Depreclatlon At 1° Aprll 2020 Char8e for the year 17,005 1,890 200 17,205 2,090 As at 31" March 2021 18.895 19.295 Net Book Value As at 31# March 2020 7,350 3,785 11,135 As at 31" March 20ZI 5,674 385 9,259

Year ended 31 Mar 21 Year ended 31 Mar 20 Accounts Recefvable 5. Credltors: Amounts falllng due wlthln one year Year ended 31 Mar 21 Year ended 31 Mar 20 Accounts payable Accruals and deferred Income PAYE, Tax Condltlonal Grant 2,593 1,415 253 1,672 Total 4,702 7261 In addltlon a C4wld yjppart Lo•n recth•d ty Th• Trust In 2020 •( £6XO)O r•pwbh In 60 Instslments from 2021 to 2026 6. Analysls of net assets between fvnds Unrestricted Designated Restrlcted General Fun(ts Funds Funds 2021 2020 Total Total Tan8lble assets 9.259 9,259 11.135 CUrnt Assets 21,820 22,no 14,837 Current liabilitles -10.702 -10702 -7261 213ri 18,711

Net Movement In Funds At 1° April 2020 Incoming Oiitgoi At31" March 2021 Designated Funds 11,135 214 9,259 Restricted Funds Unrestrlcted Funds net 6,676 11,1 Totsl Funds 711

LYDNEY TOWN HALL CHARITABLE TRUST me and ndi ure Account l.•L20 to 3L3.2021 12 Months to 31 Marth 2021 12 Months to 31 March 2020 INCOME Bar sale$ Hall Hire T¢ckel soles Booking fees CalerÈng Inwme Office rental Income Donations Fund ralslng Other Income Covld Grants Tolal Income 297 4,575 27.021 22,543 5.690 3.530 4,950 2.414 639 925 20,603 34.696 ,808 EXPENDMIRE Bar purchases Stock Write Down re Covid Catering purchase5 Event costs cket Agency expenses Heat,Light.Water Rates Llcences Maintenance & clethng Wages Furlough Support Telephone & Interr*t Insurance Professional lees l¥¢)ftwa Casual labour Advertising Credlt card charges MiscelLqnetyJs Expen8e8 08preGlatlon 13,379 450 216 219 4.958 19 180 8.783 16.859 7,288 855 2,452 913 530 10,375 1.338 1,939 13,247 1.299 2,405 456 2,635 25 1.649 1,003 2,649 917 2.577 31130 61,250 ExcesslDellclt of InGome oT Expondltyrg 442 Balan Brought Fopward from wevioug year 18,711 19.153 Capltal At¢ount 21.277 18.711

LYDNEY TOWN HALL CHARITABLE TRusr Balance Sheet 31.3.2021 .3.2020 Flxed Aa••ts Equlpment ¢osl Equipment Depn Fixtures & Fittlngs cost Fixtures & Fittings dewéliation 24,569 18,895 24,355 17.005 3.985 2tJ) 9,259 11.135 Current assets Stock Bank Cash In Hand and lknat 1.750 19,534 1.436 2.200 11.172 1.285 200 Othèr dabtorn 14.837 Less Curr•nt U•bllftl•s Cr•dttorn Condlthjnal Grant Deterred InrA)me Accrued expense8 PAYE BourKe bad( Logn 2,594 3.wo 1,112 303 253 1,672 10.702 7,201 N•1 Curr•nt a•Mets 12.018 7,576 Total A••ets le•• U•bll 21277 18.711 Repronted Capltsl & Ro•or¥•8 Accumulated funds 21277 18.711 /0