## **LYDNEY TOWN HALL TRUST** 

## **TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021** 

## **Reference and Administrative Information** 

Lydney Town Hall Trust is a registered charity (number 210628) whose address is The Town Hall, High Street, Lydney, Gloucestershire, GL15 5DY 

The Trustees at the time of the preparation of the accounts are below. (Annual General Meeting for 2020 postponed until 1[st] November 2021 due to Covid 19 restrictions) 

Chair : Paul Trevatt 

Vice Chair : Alan Sadler Secretary : Colin Knight 

Other Officers 

Treasurer : Judith Davis (employee and committee member) 

## **Structure, Governance and Management** 

The charity’s governing document is a Declaration of Trust dated 20 September 1957 and a scheme of 19 February 1968 as amended by a scheme sealed on 7[th] October 1993. 

The current governance is based on a declaration of Trust Deed made 22[nd] May 2012 when new Trustees were appointed. 

On 9[th] February 2021 an amended Trust Deed of Appointment and Retirement of Trustees was affirmed to establish the current position of the Charitable Trust and recognising all the changes made since 22nd May 2012 that had not been recognised by an amended Trust Deed. 

Trustees are appointed or resign annually according to the rules of the Trust. Appointments are usually at the AGM and are subject to approval of the existing Trustees. 

The day to day activities of the Trust are managed by a management committee which comprises the Trustees and volunteers as elected. 



## **Objectives and Activities** 

The objectives of the charity as set out in the Declaration of Trust Deed 2012 are the provision and maintenance of the Lydney Town Hall Building to provide public benefit through community use **.** 

The Trustees have complied with their duty to have regard to the guidance on “Public Benefit” published by the Charity Commission in exercising their powers and duties. The charity has continued to provide and maintain the Town Hall, in furtherance of the public benefit given by the Charity’s charitable activities. 

## **Financial review** 

The Trustees believe that the Charity has adequate reserves to finance its activities for the immediate future and have approved the financial statements for the year ended 31 March 2021 

There are no funds in deficit. 

The Year ending 31[st] March 2021 was severely affected by the Covid pandemic with income before any support from Covid grants down by 77%. 

The outlook for 2021/2022 is cautious due to prevalence of Covid 19 infections impacting on the activities of the Hall. Government support grants and furlough support have assisted in the early part of 2021/2022 together with a lower cost base. 

Hall Hire and other sales have increased in the later stages of 2021 and there is increased activity for bookings in 2022. 

The maintenance and safety of the Hall structure remains a priority and work continued during 2020 and 2021 despite Covid restrictions to improve the infrastructure. 

## **Independent Examiners** 

The Charity’s financial statements as filed have been independently examined by Ian Starfield. Chartered Certified Accountant. 

Annual Report approved by the Trustees 

……………………………………………… …………………………………… Paul Trevatt Alan Sadler Chair Vice Chair 

Chair 1.11.2021 



(*arty Re8 No. 210628
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
FOR
LYDNEY TOWN HALL TRUST

Town Hall Trust
Contents of the Flnanclal Statements
For the
ar ended 31" March 2021
Page
Independent Examlnees R•port on the Accounts
St•tement of Flnan¢lal A¢lMtles
Balance Sheet
Notes to the Accounts
Appendlx
InMme and Expendlture Acwunt
D¢tslled Balance Sheet
io

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examlnerfs report on the
accounts
Section A
Independent Exainiiier's Report
Report to the trust￿
membars of
LydrRy Town Hall Trust
On accouirts for the year
ended
31Jl March 2021
Charlty no
(If any)
210628
Sot out on pagos
3-10
I report to the tr￿tee$ on my examination of the accounts of the above
charity fthe Tfust.) for the year ended 31103r2020.
As the charitys trustees. you are responsible for the weparation of the
accourrts in accordan￿ with the requirements of the Charities Act 2011
Ad.).
I report in respect of my &xamination of Tntsys accounts caffled out
under secaion 145 of the 2011 Act and in wrying out my examination. I
have followed all the applicable Directions gven by the Charity Commissi¢
under se&ion 145{5){b) of the Act.
Responsiblllties and
Indepndent
examlnerfs 8tat•m•nt I have completed my examinatton. I confirm that no Ma￿la1 matter5 have
come to my attention in ¢onnection with the examination which gNes me
cause to believe that in. any malerial respect:
the accounting records keFA in acc(xdance seclion 130
of the Charities Att, or
the accounts did not a¢cwd with the acc￿ntIng reo)rds: or
the accounts did not comply with the applicable requtrements
conceming the form and content of accounts set out in the Ch￿Ille5
(Accounts and Reports) Regulations 2008 other than any reqwrement
that the accounts give a Irue and fair vrew which is not a matler
considered as part of an iTrJependent examination.
with the examinatton to which attention should be dra%%Tr in this report in
order to enable a proper wKlerstandirKJ of the acc¢)urts to be reached.
. fiYth￿ ddete the ￿¥)nts in the brnckets Mthey do not 8ppty.
Slgned:
Namo:
lan Roy starr￿￿1
Relevant wofosslonal
quallftcatlonl8) or body
(rf any):
Addms:
The Pl Partnership
Chartered Certified Accountants
Tollbridge Road
IER

Bath
BA17DE
Sectioii B
Disclosure
Only complete if the examiner needs to highlight material matters of con￿rn
(see CC32, Independent examination of Charity accounts: directions and
guidan￿ for examiners).
Gtv• horn brief detslls of
any Items that tha
examlnar wlshes to
dlsclo88.
None
IER

Town Hall Trust
Statement of Financlal Actfvltles
For the
ar ended 31° March 2021
Year ended
31 Mar 21
Year ended
31 Mar 20
Incomlng Resour
Voluntary Income . Donations
3530
2.414
Government Support Grants- CovTrd
20.603
Incoming Re￿urCeS from charitsble activitses
10,563
58,394
Total Incoming Resouros
34,696
Resour¢es El￿nded
Cost of generating funds
1.122
Facilities Expenditure
31D)8
42,793
Governan￿ Expendtture
300
Totsl Resour￿ Expended
32.130
61.250
Net In¢omln8 Res￿rceS
2￿66
Other Recognised Gains and L055e5
Net Movernent in Fund5
442
Total Funds at start of year
18,711
19,153
Totsl Funth at Year End
21277
18.711
There are restrirted fvnds to the wal￿ of £￿M? (last year £￿). These ￿late to donations for the
Instsllation of a defibrillator.

Town Hall Trust
Balance Sheet
A5 at 31° March 2021
Year ended
31 Mar 21
Year ended
31 Mar 20
Flxed Ass¢ts
Tanglble Assets
9.259
11,135
Current Assets
Debtors
Cash at bank and In hand
Stock
200
12,437
20,970
Less
Credltors: amounts falllng
Due wlthln one year
4,702
7,261
Loan- Bounce Back Covid {5 years)
Net Current Assets
12A118
7.576
Total Assets
21,2TI
18,711
The financial statements set out on pages 3 to 8 were approved by the Trustees at a meeting 1st
November 2021

Town Hall Trust
Notes to the Accounts
For the Year Ended 31" March 2021
l. Accountln8 Pollcles
Basls of preparatlon of fiTrandal statements
The financial statements are prepared under the historical cost convention.
Incoming Resouites
Grants and Donations receivable are included in full in the Statement of Financial Activities
in the year in which they a￿ re￿Ived.
Rentsl income and Investment income is included in the Statement of Financial Artivlties in
the year in which it is re￿ived. There is no investment income in 2020121 (nil 20191201
The value of services provided by volunteers Is not included in the accounts.
Tanglble Ilxed assets are stated at cost le55 depredatlon
Depreciation is provided at rates calculated to write off costs of fixed assets les5 their
estimated residual value over thelr expetted useful IFves on the followlng basls
EquipmenL flxtures and flttings . 20% on a reduclng balano basls
RestrfLted tsnd5
Restrltted funds are used for specific purposes as laid down by the donor. Expenditure
whlth meets these criteria is charged to this fund.
Unrestrlrted funds
Unrestrirted funds a￿ inwming resources receivable or 8enerated for the objects of the
charity without further specified purposes and are available a5 general fund5.

Resource5 expended
Resources expended are recognised in the period in which they are Incurred on the accruals
basls.
2. Net In¢omln8 Resources For the year
Year ended
31 Mar 21
Year ended
31 Mar 20
Thls Is stated after chargln8 .
Gross Salarles
16,859
13,247
Depreclatlon
2.090
2,649
Independent Examlners Fees
300
The Trust recelved support through the Government furlough scheme (Covldl of £7,288
durln8 2020121
3. Tan8lble Flxed assets
Equlpment
Flxtures
& Fittlry
Total
Cost
At l¢1 Aprll 202Q
Addltlons
24,355
214
3,98S
28,340
214
As at 3111 March 2021
24,569
3.985
28,SS4
Accumulated Depreclatlon
At 1° Aprll 2020
Char8e for the year
17,005
1,890
200
17,205
2,090
As at 31" March 2021
18.895
19.295
Net Book Value
As at 31# March 2020
7,350
3,785
11,135
As at 31" March 20ZI
5,674
3￿85
9,259

Year ended
31 Mar 21
Year ended
31 Mar 20
Accounts Recefvable
5. Credltors: Amounts falllng due wlthln one year
Year ended
31 Mar 21
Year ended
31 Mar 20
Accounts payable
Accruals and deferred Income
PAYE, Tax
Condltlonal Grant
2,593
1,415
253
1,672
Total
4,702
7261
In addltlon a C4wld yjppart Lo•n recth•d ty Th• Trust In 2020 •( £6XO)O r•pwbh In
60 Instslments from 2021 to 2026
6. Analysls of net assets between fvnds
Unrestricted
Designated Restrlcted
General Fun(ts
Funds
Funds
2021
2020
Total
Total
Tan8lble assets
9.259
9,259
11.135
CUr￿nt Assets
21,820
22,no
14,837
Current liabilitles
-10.702
-10702
-7261
213ri
18,711

7. Net Movement In Funds
At 1° April
2020
Incoming
Oiitgoi
At31" March
2021
Designated Funds
11,135
214
9,259
Restricted Funds
Unrestrlcted Funds net 6,676
11,1
Totsl Funds
711

LYDNEY TOWN HALL CHARITABLE TRUST
me and
ndi
ure Account l.•L20 to 3L3.2021
12 Months to 31 Marth 2021
12 Months to 31 March 2020
INCOME
Bar sale$
Hall Hire
T¢ckel soles
Booking fees
CalerÈng Inwme
Office rental Income
Donations
Fund ralslng
Other Income
Covld Grants
Tolal Income
297
4,575
27.021
22,543
5.690
3.530
4,950
2.414
639
925
20,603
34.696
,808
EXPENDMIRE
Bar purchases
Stock Write Down re Covid
Catering purchase5
Event costs
cket Agency expenses
Heat,Light.Water
Rates
Llcences
Maintenance & clethng
Wages
Furlough Support
Telephone & Interr*t
Insurance
Professional lees l¥¢)ftwa
Casual labour
Advertising
Credlt card charges
MiscelLqnetyJs Expen8e8
08preGlatlon
13,379
450
216
219
4.958
19
180
8.783
16.859
7,288
855
2,452
913
530
10,375
1.338
1,939
13,247
1.299
2,405
456
2,635
25
1.649
1,003
2,649
917
2.577
31130
61,250
ExcesslDellclt of InGome o￿T Expondltyrg
442
Balan￿ Brought Fopward from wevioug year
18,711
19.153
Capltal At¢ount
21.277
18.711

LYDNEY TOWN HALL CHARITABLE TRusr
Balance Sheet 31.3.2021
.3.2020
Flxed Aa••ts
Equlpment ¢osl
Equipment Depn
Fixtures & Fittlngs cost
Fixtures & Fittings dewéliation
24,569
18,895
24,355
17.005
3.985
2tJ)
9,259
11.135
Current assets
Stock
Bank
Cash In Hand and lknat
1.750
19,534
1.436
2.200
11.172
1.285
200
Othèr dabtorn
14.837
Less Curr•nt U•bllftl•s
Cr•dttorn
Condlthjnal Grant
Deterred InrA)me
Accrued expense8
PAYE
BourKe bad( Logn
2,594
3.wo
1,112
303
253
1,672
10.702
7,201
N•1 Curr•nt a•Mets
12.018
7,576
Total A••ets le•• U•bll
21277
18.711
Repro￿nted
Capltsl & Ro•or¥•8
Accumulated funds
21277
18.711
/0

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examlnerfs report on the
accounts
Section A
Independent Exainiiier's Report
Report to the trust￿
membars of
LydrRy Town Hall Trust
On accouirts for the year
ended
31Jl March 2021
Charlty no
(If any)
210628
Sot out on pagos
3-10
I report to the tr￿tee$ on my examination of the accounts of the above
charity fthe Tfust.) for the year ended 31103r2020.
As the charitys trustees. you are responsible for the weparation of the
accourrts in accordan￿ with the requirements of the Charities Act 2011
Ad.).
I report in respect of my &xamination of Tntsys accounts caffled out
under secaion 145 of the 2011 Act and in wrying out my examination. I
have followed all the applicable Directions gven by the Charity Commissi¢
under se&ion 145{5){b) of the Act.
Responsiblllties and
Indepndent
examlnerfs 8tat•m•nt I have completed my examinatton. I confirm that no Ma￿la1 matter5 have
come to my attention in ¢onnection with the examination which gNes me
cause to believe that in. any malerial respect:
the accounting records keFA in acc(xdance seclion 130
of the Charities Att, or
the accounts did not a¢cwd with the acc￿ntIng reo)rds: or
the accounts did not comply with the applicable requtrements
conceming the form and content of accounts set out in the Ch￿Ille5
(Accounts and Reports) Regulations 2008 other than any reqwrement
that the accounts give a Irue and fair vrew which is not a matler
considered as part of an iTrJependent examination.
with the examinatton to which attention should be dra%%Tr in this report in
order to enable a proper wKlerstandirKJ of the acc¢)urts to be reached.
. fiYth￿ ddete the ￿¥)nts in the brnckets Mthey do not 8ppty.
Slgned:
Namo:
lan Roy starr￿￿1
Relevant wofosslonal
quallftcatlonl8) or body
(rf any):
Addms:
The Pl Partnership
Chartered Certified Accountants
Tollbridge Road
IER

Bath
BA17DE
Sectioii B
Disclosure
Only complete if the examiner needs to highlight material matters of con￿rn
(see CC32, Independent examination of Charity accounts: directions and
guidan￿ for examiners).
Gtv• horn brief detslls of
any Items that tha
examlnar wlshes to
dlsclo88.
None
IER