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2023-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2022 Period start date To 31/08/2023 Period end date

Charity name: WINTERBORNE WHITECHURCH VILLAGE HALL Charity registration number: 209082

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 ‘The Hall shall be held upon trust for
the purposes of physical and mental
recreation and social moral and
intellectual development through
the medium of reading and
recreation room, library, lectures,
classes, recreations and
entertainments or otherwise as may
be found expedient for the benefit
of the persons resident in
Winterborne Whitechurch……
without distinction of sex or political
or other opinions.”
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Various Keep Fit Classes, Puppy
Training, Bingo, Social Nights, Children’s
Parties, Celebration Parties, Live Bands
Discos, Quiz Nights, Crafty Natter,
Library, Vaccination Centre and Local
Doctors Surgery Health Carers Meeting’s,
Polling Centre.

Statement confirming Para 1.18 Trustees have had regard to the guidance whether the trustees have issued by the Charity Commission on had regard to the guidance public benefit issued by the Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
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Achievements and Performance

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SORP reference
Summary of the main
Para 1.20
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
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Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Very successful income to cover all
outgoings and providing excess for
maintenance and improvements.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held to cover all expenses
and ongoing maintenance.
Amount of reserves held Para 1.22 In excess of £5000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 TRUST DEED
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 AGM open to public. All trustees stand
down and are voted in if happy to
continue. Any amendments to trustees
during year ratified at monthly meetings

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Winterborne Whitechurch Village Hall
Other name the charity uses N/A
Registered charity number 209082
Charity’s principal address Dolway Lane, Winterborne Whitechurch, DT11 0AW

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Chris Mullen Chair WWVH Committee
TraceyCox Vice Chair WWVH Committee
Robert Cox Treasurer WWVH Committee
Caroline Dugan Secretary WWVH Committee
Natasha Deeney WWVH Committee
Susan Mitchem WWVH Committee

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Tracey Sharon Cox Full name(s) Robert John Cox Position (eg Secretary, Treasurer Vice Chair Chair, etc) Date 24 June 2024

WINTERBORNE WHITECHURCH VILLAGE HALL

No 209082

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 9/1/2022 8/31/2023

Section A Receipts and payments

Section A Receipts and payments Section A Receipts and payments
A1 Receipts
Income ExcludingGrants
26,368
-
LotteryGrant
-
-
-
-
-
-
26,368
Unrestricted
funds
to the nearest £
Parish Council Grant for new window &
Porch
Sub total(Gross income for AR)		 to the nearest £
-
2,500
9,999
-
-
-
-
-
12,499
Restricted
funds		 to the nearest £
-
-
-
-
-
-
-
-
-
Endowment
funds		 Total funds
to the nearest £
26,368
2,500
9,999
-
-
-
-
-
38,867		 Last year
to the nearest £
Income ExcludingGrants 26,368 - - 26,368 29,088
Parish Council Grant for new window &
Porch		 - 2,500 - 2,500 -
LotteryGrant - 9,999 - 9,999 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 26,368
 12,499 - 38,867 29,088
-
-
Sub total -
Total receipts 26,368
A2 Asset and investment sales,
(see table).		 -
-
-
12,499		 -
-
-
-		 -
-
-
38,867
-
-
12,499 - 38,867 29,088
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
**Total receipts ** 26,368 12,499 - 38,867 29,088

A3 Payments

A3 Payments
23,800 2,500 - 26,300 17,795
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
**Sub total ** 23,800 2,500 - 26,300 17,795
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 23,800 2,500 - 26,300 17,795
**Net of receipts/(payments) ** 2,568 9,999 - 12,567 11,293
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
**Cash funds this year end ** 2,568 9,999 - 12,567 11,293

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment
Details funds funds funds
to nearest £ to nearest £ to nearest £

Categories

B1 Cash funds N/A - - -
- - -
- - -
Total cash funds - - -
(agree balances with receipts and payments
account(s))		 Agreement Error Agreement Error OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets N/A - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets N/A - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the N/A - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities N/A -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
ROBERT JOHN COX 6/24/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees

Village Hall – Winterbourne Whitechurch

On accounts for the year ended

2022/23

Charity no (if any)

209082

Set out on pages

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

[The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Chartered Institute of Management Accountants

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

1

Oct 2018

IER

Signed: Date: 17/06/2024 Name: Stephen Gorson (registered under Stephen Wison) Relevant professional qualification(s) or body (if any): Chartered Global Management Accountant Address: 10 Catherines Well Milton Abbas, Blandford Forum DT11 0AT Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose . None

2

Oct 2018

IER