## **Trustees’ Annual Report for the period**
**From 01/09/2022 Period start date To 31/08/2023 Period end date**
## **Charity name: WINTERBORNE WHITECHURCH VILLAGE HALL Charity registration number: 209082**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|‘The Hall shall be held upon trust for
the purposes of physical and mental
recreation and social moral and
intellectual development through
the medium of reading and
recreation room, library, lectures,
classes, recreations and
entertainments or otherwise as may
be found expedient for the benefit
of the persons resident in
Winterborne Whitechurch……
without distinction of sex or political
or other opinions.”|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Various Keep Fit Classes, Puppy**
**Training, Bingo, Social Nights, Children’s**
**Parties, Celebration Parties, Live Bands**
**Discos, Quiz Nights, Crafty Natter,**
**Library, Vaccination Centre and Local**
**Doctors Surgery Health Carers Meeting’s,**
**Polling Centre.**|
Statement confirming Para 1.18 **Trustees have had regard to the guidance** whether the trustees have **issued by the Charity Commission on** had regard to the guidance **public benefit** issued by the Charity Commission on public benefit
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
**----- End of picture text -----**
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
Summary of the main
Para 1.20
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
**----- End of picture text -----**
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Very successful income to cover all**
**outgoings and providing excess for**
**maintenance and improvements.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to cover all expenses**
**and ongoing maintenance.**|
|Amount of reserves held|Para 1.22|**In excess of £5000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**TRUST DEED**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**AGM open to public. All trustees stand**
**down and are voted in if happy to**
**continue. Any amendments to trustees**
**during year ratified at monthly meetings**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Winterborne Whitechurch Village Hall|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|209082|
|Charity’s principal address|Dolway Lane, Winterborne Whitechurch, DT11 0AW|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Chris Mullen|Chair||WWVH Committee|
||TraceyCox|Vice Chair||WWVH Committee|
||Robert Cox|Treasurer||WWVH Committee|
||Caroline Dugan|Secretary||WWVH Committee|
||Natasha Deeney|||WWVH Committee|
||Susan Mitchem|||WWVH Committee|
||||||
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– Corporate trustees names of the directors at the date the report was approved **Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
||||
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||||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Tracey Sharon Cox **Full name(s)** Robert John Cox **Position (eg Secretary,** Treasurer Vice Chair **Chair, etc) Date** 24 June 2024
**WINTERBORNE WHITECHURCH VILLAGE HALL**
**No 209082**
## **Receipts and payments accounts**
**CC16a**
**For the period** Period start date Period end date **To from** 9/1/2022 8/31/2023
## **Section A Receipts and payments**
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**
Income ExcludingGrants
**26,368**
**-**
LotteryGrant
**-**
**-**
**-**
**-**
**-**
**-**
**26,368**
**Unrestricted**
**funds**
**to the nearest £**
Parish Council Grant for new window &
Porch
**_Sub total_**_(Gross income for AR)_||**to the nearest £**
**-**
**2,500**
**9,999**
**-**
**-**
**-**
**-**
**-**
**12,499**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**26,368**
**2,500**
**9,999**
**-**
**-**
**-**
**-**
**-**
**38,867**|**Last year**
**to the nearest £**|
|Income ExcludingGrants|**26,368**|**-**|**-**|**26,368**|**29,088**|
|Parish Council Grant for new window &
Porch|**-**|**2,500**|**-**|**2,500**|**-**|
|LotteryGrant|**-**|**9,999**|**-**|**9,999**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for AR)_|**26,368**
|**12,499**|**-**|**38,867**|**29,088**|
|**-**
**-**
**_Sub total_ -**
**_Total receipts_ 26,368**
**A2 Asset and investment sales,**
**(see table).**||**-**
**-**
**-**
**12,499**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**38,867**||
|||||||
||||||**-**|
||||||**-**|
|||||||
|||**12,499**|**-**|**38,867**|**29,088**|
|**A2 Asset and investment sales,**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**(see table).**||||||||||||
|||**-**||**-**||**-**||**-**||||
|||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_**||**-**||**-**||**-**||**-**||**-**||
|||||||||||||
|**_Total receipts_ **||**26,368**||**12,499**||**-**||**38,867**||**29,088**||
## **A3 Payments**
|**A3 Payments**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
||**23,800**||**2,500**||**-**||**26,300**||**17,795**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_ **|**23,800**||**2,500**||**-**||**26,300**||**17,795**||
||||||||||||
|**A4 Asset and investment**|||||||||||
|**purchases, (see table)**|||||||||||
||**-**||**-**||**-**||**-**||||
||**-**||**-**||**-**||**-**||||
|**_Sub total_ **|**-**||**-**||**-**||**-**||**-**||
||||||||||||
|**_Total payments_ **|**23,800**||**2,500**||**-**||**26,300**||**17,795**||
||||||||||||
|**_Net of receipts/(payments)_ **|**2,568**||**9,999**||**-**||**12,567**||**11,293**||
|**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**||
|**A6 Cash funds last year end**|**-**||**-**||**-**||**-**||**-**||
|**_Cash funds this year end_ **|**2,568**||**9,999**||**-**||**12,567**||**11,293**||
## **Section B Statement of assets and liabilities at the end of the period**
||**Unrestricted**|**Restricted**|**Endowment**|
|---|---|---|---|
|**Details**|**funds**|**funds**|**funds**|
||**to nearest £**|**to nearest £**|**to nearest £**|
**Categories**
|**B1 Cash funds**|N/A||**-**|||**-**||**-**||
|---|---|---|---|---|---|---|---|---|---|
||||**-**|||**-**||**-**||
||||**-**|||**-**||**-**||
||**_Total cash funds_**||**-**|||**-**||**-**||
||(agree balances with receipts and payments
account(s))||Agreement Error||Agreement Error|||OK||
||||**Unrestricted**||**Restricted**|||**Endowment**||
||||**funds**|||**funds**||**funds**||
||**Details**||**to nearest £**||**to**|**nearest £**||**to nearest £**||
|**B2 Other monetary assets**|N/A||**-**|||**-**||**-**||
||||**-**|||**-**||**-**||
||||**-**|||**-**||**-**||
||||**-**|||**-**||**-**||
||||**-**|||**-**||**-**||
||||**-**|||**-**||**-**||
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**|||**Current value**
**(optional)**||
|**B3 Investment assets**|N/A|||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**|||**Current value**
**(optional)**||
|**B4 Assets retained for the**|N/A|||||**-**||**-**||
|**charity’s own use**||||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
|||||||**-**||**-**||
||||**Fund to which**||**Amount due**|||**When due**||
||**Details**||**liability relates**||**(optional)**|||**(optional)**||
|**B5 Liabilities**|N/A|||||**-**||||
|||||||**-**||||
|||||||**-**||||
|||||||**-**||||
|||||||**-**||||
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||||Date of
approval||
||||ROBERT|JOHN COX||||6/24/2024||
|||||||||||
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees**
Village Hall – Winterbourne Whitechurch
**On accounts for the year ended**
2022/23
**Charity no (if any)**
209082
**Set out on pages**
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
[The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Chartered Institute of Management Accountants
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
1
**Oct 2018**
**IER**
**Signed: Date:** 17/06/2024 **Name:** Stephen Gorson (registered under Stephen Wison) **Relevant professional qualification(s) or body (if any):** Chartered Global Management Accountant **Address:** 10 Catherines Well Milton Abbas, Blandford Forum DT11 0AT **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** . None
2
**Oct 2018**
**IER**