2024-03-31-accounts

Summary of the purposes of	Village Hall for general use and benefit to the inhabitants of the
the charity as set out in its	parish.
governing document
Summary of the main	Hire of the hall for regular users e.g. clubs, playgroup, local drama
activities in relation to those purposes for the public	group, meetings etc.
benefit, in particular,the activities, projects or services identified in the	Hire of the hall for casual users e.g. parties, events, wedding receptions etc.
accounts.	Part of the hall is hired to West Bergholt Social Club during the
	evenings/weekends and available to hire to the public during the
	day.
Statement confirming	The Trustee is satisfied that this charity meetsthe guidance issued
whether the trustees have	by the Charity Commissionon public benefit.
had regard to the guidance
issued by the Charity
Commission on public
benefit

	The hire charges are sufficient to cover the running costs of the hall.
Summary of the main	Use of the facilities continues to expand.
achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider	The start of the financial year 2023 Orpen Memorial Hall bookings go from strength to strength again with regular hirings, one-off parties and upgrade projects becoming the norm following the interruptions of the previous years' Covid pandemic
benefits to society as a	Bluebells Pre-school continued to provide Early Years education for
whole.	children Monday-Friday during term time in both the front and back
	halls from 8am-4pm. They were fully subscribed as always and
	provided a substantial part of the hall's income during the daytime
	when it wasn't generally in demand.
	The Hall complex was open for hirers as stated earlier, with clubs,
	regular hirings and on-off parties swelling the diary to pre-Covid
	levels.
	The Annual Village Fete was not held in the summer of 2023, whilst
	there was a change in membership of the Fete Subcommittee.
	However, a new Committee was established in the Autumn of 2023
	and fundraising/grant applications began in earnest preparing for the
	summer of2024 Fete. E2,0074.36 were raised in the early part of
	2024 for the summer Fete and E340 in early stall booking fees taken
	for the scheduled 6thJuly 2024 fete.
	The West Bergholt Social Club open during 2023-24 and paid each
	quarter of its licence fee in full to the Orpen Memorial Hall Trust. The
	use of the Social Club by the Trust as a meeting room during the day
	continued with the Warm Space running two mornings a week during
	the winter months. This was run by the West Bergholt Care Network,
	supported by the Parish Council, providing free tea & biscuits, and
	more importantly companionship during the difficulteconomic times.
	Other daytime use included a weekly coffee morning during term
	times for those Bluebells parents of SEND children, providing
	support and a friendly chat.
	During 2023-24 Cha Cha Pizza continued to hire a space outside in
	the Orpen Memorial Hall car park, to cook and supply fresh pizzas
	on a Thursdayevening for the first couple of months of the financial
	year but as they left the Norwegian Bakers took their space,
	providing freshly baked goods from the stall every Wednesday.
	Projects this year included the finalising of the upgrade to the Social Club toilets, for which the Hall Trust had successfully received a
	€50,000 Enovert Landfill Trust grant. A E9975 grantwas received
	from the National Lottery'sCommunity Fund, which was spent on a
	variety of energy saving projects: the installation of a NEST smart
	thermostat heating system, LED replacement lighting throughout the
	complex and general electrical efficiency work. A new fire alarm
	system was also fitted to the Social Club to link with the rest of the
	hall's s stem.

You ma choose to include further statements where relevant about:
No comment
Achievements against
objectives set
No comment
Performance of fundraising
activities against objectives
set
No comment
Investment performance
against objectives
No comment
Other

inancial Review
Review of the charity's	cash at the bank on 31/03/23 was 27,721.60 including €5,423.57
financial position at the end	in the Orpen Bequest account, which is to be used for internal
of the period	improvements to the Orpen Memorial Hall.
Statement explaining the	E3,235.60 is held for WB Village Fete, f1,627.41 in restricted funds
policy for holding reserves	(from grants) and E1,608.19 in a designated fund. The profits from
stating why they are held	the Village Fete are held with the Trust's reserves for use the
	following year or to fund projects as the Committee agreed, such as
	the €1,268.19transferred to the Poor's Land servery project in Jan
	2024.
	There is also €1,803.96 set aside for Improvements, f1,582 in a
	designatedfund and 221.96 remaining in a restricted fund from
	the National Lottery grant, although it is expected this will be spent
	on additional electrical work in 2024-25.
	Reserves are set aside for future major projects and to cover
	unusual items of expenditure, as well as contingency for loss of
	income as noted below.
Amount of reserves held	E17,318.95 was in unrestricted funds, enough to cover 4 months of
	operating costs in the event of a loss of income.
Reasons for holding zero	Not applicable
reserves
Details of fund materially in	Not applicable
deficit
Explanation of any	None, even in the event of another pandemic and having to close
uncertainties about the	the Hall is well prepared with contingency funds.
charity continuing as a going
concern

ou ma choose to include fur	ther statements where relevant about:
	Hire charges forthe premises are the principal source of funding.
	Incomefrom trading activities have remained steady during the
The charity's principal sources offunds (including	year and as a result they cover charitable expenditure.
any fundraising)	The Charity was in receipt of a grant worth E9,975 from the National
	Lottery in 2023-24for energy efficiency building improvements.
	The Parish Council provide an annual maintenance contribution to
	the Orpen Memorial Hall of E1,500.
	No comment
Investment policy and
objectives including any
social investment policy
adopted
	No comment
A description of the principal
risksfacin the charit

No comment other

Structure, Governance	and Management
Description of charity's
trusts:
Type of governing document	Will proved 9thFebruary 1918 and Scheme of 8th February 1944
(trust clee(lt royal charter)
How is the charity
constituted? (eÆ) unincorporated	Trust
association. CIO
Trusteeselection methods
including details of any
constitutional provisions e.g. election to post or name of	Appointment on becoming a member of West Bergholt Parish Council
any person or body entitled
to appoint one or more
trustees
Additionalinformation (optional)
You ma choose to include further statements where relevant about:
	No comment
Policies and procedures
adopted for the induction
and training of trustees
	No comment
The charity's organisational
structure and anv wider
networkwith which the
charity works
	No comment
Relationship with any related
parties
	No comment
Other

eference and Adminis	trative details
Charity name	Orpen Memorial Hall Trust
Other name the charity uses
Registered charity number	208912
Charity's principal address	80 Chapel Road
	West Bergholt
	Colchester
	C06 3HL

me	s of the charity trustees who	manage the	charity
	Trustee name	Office (if an	Dates acted if not for whole ear	Name toa	ofperson (or body) entitled oint trustee if an
1	West Bergholt Parish Council

Funds held as custodian trustees on behalf of others	Funds held as custodian trustees on behalf of others
Description of the assets	None
held in this capacity
Name and objects of the	Not applicable
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details of arrangements for	Not applicable
safe custody and
segregation of such assets
from the charity's own
assets

Names an	d addresses of a	dvisers (Optional information)
Type of	Name	Address
adviser
Name of	chief executive or names of senior staff members (Optional information)

ORPEN MEMORIAL HALL ACCOUNTS Registered Charity No. 208912 Receipts and Payments for year ending 31st March 2024

Receipts From Voluntary Sources Grants Fundraising(Village Fete) Sub Total From Trading Activities Lettings Main Hall Lettings John Lampon Hall Letting - PC Social Club Licence Fee Social Club Meeting Room Play Group Storage Environment Storage Maint. Contribution from PC Miscellaneous Sub Total From Assets Investment Income / Bank Interest VAT Refund Total Receipts Payments Charitable Activities Electricity Gas Rates Water Rates Insurance Cleaning Materials Cleaning Waste Administrators salary Adminsitrators expenses Repairs and Repainting Replacement and Additions Fees and Licences Maintenance Public Works Loan Other Expenditure Legal Fees Fundraising Costs (Village Fete) VAT On Assets and Equipment Purchases Building improvements Total Payments Net Receipts for the year Balances at start of year Transfer between funds Balances at end of year	Endowment Funds Total General Reserves Designated for Improvements Designated for Fete Restricted for Improvements Restricted for Fete £ £ £ £ £ £ £ 0.00 9975.00 9975.00 340.00 2074.36 2414.36 0.00 0.00 340.00 9975.00 2074.36 0.00 12389.36 25911.39 25911.39 16930.80 16930.80 700.00 700.00 4840.00 4840.00 808.55 808.55 590.08 590.08 440.00 440.00 1500.00 1500.00 0.00 0.00 51720.82 0.00 51720.82 105.00 608.26 713.26 6061.59 6061.59 57887.41 0.00 340.00 9975.00 2074.36 608.26 70885.03 3552.04 3552.04 1509.90 1509.90 56.19 56.19 1233.83 1233.83 1381.56 1381.56 1270.35 1270.35 9366.71 9366.71 2468.52 2468.52 9015.52 9015.52 626.57 626.57 2832.46 2832.46 4680.27 4680.27 707.28 707.28 545.50 545.50 5368.26 5368.26 44614.96 0.00 44614.96 0.00 0.00 1268.19 446.95 1715.14 4471.27 4471.27 856.63 2729.00 9753.04 13338.67 49942.86 2729.00 1268.19 9753.04 446.95 0.00 64140.04 7944.55 -2729.00 -928.19 221.96 1627.41 608.26 6744.99 13685.40 0.00 2536.38 0.00 0.00 4754.83 20976.61 -4311.00 4311.00 0.00 0.00 0.00 0.00 0.00 17318.95 1582.00 1608.19 221.96 1627.41 5363.09 27721.60 2023-24 Restricted Funds Unrestricted Funds	2022-23 £ 65871.57 2836.42
		68707.99
		24472.55 14308.61 0.00 4901.00 201.10 584.98 0.00 1500.00 30.00
		45998.24
		634.01 3896.09
		119236.33
		3323.57 2888.94 54.27 202.98 1559.93 883.97 10809.00 2187.95 8058.06 1226.03 3140.12 2919.85 1252.30 1529.22 5368.26
		45404.45
		0.00 1621.26 8027.71 68491.55
		123544.97
		-4308.64 25285.25
		20976.61

ORPEN MEMORIAL HALL ACCOUNTS Registered Charity No. 208912 Statement of Assets and Liabilities at 31st March 2024

MONETARY ASSETS Deposits and Bank Balances Current Account 5808 High Interest Account 6578 Orpen Bequest Account 9558 DEBTORS Outstanding Hall hire fees VAT reclaim CREDITORS Hall hire fees in advance	Endowment Funds £ 5363.09 £ 1849.37 20401.80 £ 46.86 60.48 2023-24 Unrestricted Funds Restricted Funds	Total £ 20401.80 1896.23 5423.57 27721.60 9.20 124.80 20.80 75.00 31.00 3981.64 4242.44 10.00	2022-23 £ 12059.07 4162.71 4754.83
	5363.09 20509.14 1849.37		20976.61
	Prayer Power Ministry WB48 Prayer Power Ministry WB59 BYG WB110 Blackman WB114 BYG - Storage P115 Jun 23 - Mar 24 Norwegian Bakers P105

INVESTMENT ASSETS (assets belonging to Endowment Funds)

Orpen Bequest: COIF Charities Investment Fund - Income Units (7064.48 units) bid market value £19,704.25 at 30/09/23

NON MONETARY ASSETS (assets belonging to Unrestricted Funds)

Land and Buildings Fixtures & Fittings Kitchen Equipment Stationery Office Equipment IT Projection equipment

DESIGNATED FUNDS

The terms of the Village Fete Sub-Committee state that the funds raised by the fete will be held in the Orpen Hall Trust bank account.