## |Summary of the purposes of|Village Hall for general use and benefit to the inhabitants of the| |---|---| |the charity as set out in its|parish.| |governing document|| |Summary of the main|Hire of the hall for regular users e.g. clubs, playgroup, local drama| |activities in relation to those
purposes for the public|group, meetings etc.| |benefit, in particular,the
activities, projects or
services identified in the|Hire of the hall for casual users e.g. parties, events, wedding
receptions etc.| |accounts.|Part of the hall is hired to West Bergholt Social Club during the| ||evenings/weekends and available to hire to the public during the| ||day.| |Statement confirming|The Trustee is satisfied that this charity meetsthe guidance issued| |whether the trustees have|by the Charity Commissionon public benefit.| |had regard to the guidance|| |issued by the Charity|| |Commission on public|| |benefit|| ## ## ||The hire charges are sufficient to cover the running costs of the hall.| |---|---| |Summary of the main|Use of the facilities continues to expand.| |achievements of the charity,
identifying the difference the
charity's work has made to
the circumstances of its
beneficiaries and any wider|The start of the financial year 2023 Orpen Memorial Hall bookings go
from strength to strength again with regular hirings, one-off parties
and upgrade projects becoming the norm following the interruptions
of the previous years' Covid pandemic| |benefits to society as a|Bluebells Pre-school continued to provide Early Years education for| |whole.|children Monday-Friday during term time in both the front and back| ||halls from 8am-4pm. They were fully subscribed as always and| ||provided a substantial part of the hall's income during the daytime| ||when it wasn't generally in demand.| ||The Hall complex was open for hirers as stated earlier, with clubs,| ||regular hirings and on-off parties swelling the diary to pre-Covid| ||levels.| ||The Annual Village Fete was not held in the summer of 2023, whilst| ||there was a change in membership of the Fete Subcommittee.| ||However, a new Committee was established in the Autumn of 2023| ||and fundraising/grant applications began in earnest preparing for the| ||summer of2024 Fete. E2,0074.36 were raised in the early part of| ||2024 for the summer Fete and E340 in early stall booking fees taken| ||for the scheduled 6thJuly 2024 fete.| ||The West Bergholt Social Club open during 2023-24 and paid each| ||quarter of its licence fee in full to the Orpen Memorial Hall Trust. The| ||use of the Social Club by the Trust as a meeting room during the day| ||continued with the Warm Space running two mornings a week during| ||the winter months. This was run by the West Bergholt Care Network,| ||supported by the Parish Council, providing free tea & biscuits, and| ||more importantly companionship during the difficulteconomic times.| ||Other daytime use included a weekly coffee morning during term| ||times for those Bluebells parents of SEND children,
providing| ||support and a friendly chat.| ||During 2023-24 Cha Cha Pizza continued to hire a space outside in| ||the Orpen Memorial Hall car park, to cook and supply fresh pizzas| ||on a Thursdayevening for the first couple of months of the financial| ||year but as they left the Norwegian Bakers took their space,| ||providing freshly baked goods from the stall every Wednesday.| ||Projects this year included the finalising of the upgrade to the Social
Club toilets, for which the Hall Trust had successfully received a| ||€50,000 Enovert Landfill Trust grant. A E9975 grantwas received| ||from the National Lottery'sCommunity Fund, which was spent on a| ||variety of energy saving projects: the installation of a NEST smart| ||thermostat heating system, LED replacement lighting throughout the| ||complex and general electrical efficiency work. A new fire alarm| ||system was also fitted to the Social Club to link with the rest of the| ||hall's s stem.| ## |You ma
choose to include further statements where relevant about:| |---| |No comment| |Achievements against| |objectives set| |No comment| |Performance of fundraising| |activities against objectives| |set| |No comment| |Investment performance| |against objectives| |No comment| |Other| ## |inancial Review|| |---|---| |Review of the charity's|cash at the bank on 31/03/23 was 27,721.60
including €5,423.57| |financial position at the end|in the Orpen Bequest account, which is to be used for internal| |of the period|improvements to the Orpen Memorial Hall.| |Statement explaining the|E3,235.60 is held for WB Village Fete, f1,627.41 in restricted funds| |policy for holding reserves|(from grants) and E1,608.19 in a designated fund. The profits from| |stating why they are held|the Village Fete are held with the Trust's reserves for use the| ||following year or to fund projects as the Committee agreed, such as| ||the €1,268.19transferred to the Poor's Land servery project in Jan| ||2024.| ||There is also €1,803.96 set aside for Improvements, f1,582 in a| ||designatedfund and 221.96 remaining in a restricted fund from| ||the National Lottery grant, although it is expected this will be spent| ||on additional electrical work in 2024-25.| ||Reserves are set aside for future major projects and to cover| ||unusual items of expenditure, as well as contingency for loss of| ||income as noted below.| |Amount of reserves held|E17,318.95 was in unrestricted funds, enough to cover 4 months of| ||operating costs in the event of a loss of income.| |Reasons for holding zero|Not applicable| |reserves|| |Details of fund materially in|Not applicable| |deficit|| |Explanation of any|None, even in the event of another pandemic and having to close| |uncertainties about the|the Hall is well prepared with contingency funds.| |charity continuing as a going|| |concern|| ## |ou ma
choose to include fur|ther statements where relevant about:| |---|---| ||Hire charges forthe premises are the principal source of funding.| ||Incomefrom trading activities have remained steady during the| |The charity's principal
sources offunds (including|year and as a result they cover charitable expenditure.| |any fundraising)|The Charity was in receipt of a grant worth E9,975 from the National| ||Lottery in 2023-24for energy efficiency building improvements.| ||The Parish Council provide an annual maintenance contribution to| ||the Orpen Memorial Hall of E1,500.| ||No comment| |Investment policy and|| |objectives including any|| |social investment policy|| |adopted|| ||No comment| |A description of the principal|| |risksfacin
the charit|| No comment other |Structure, Governance|and Management| |---|---| |Description of charity's|| |trusts:|| |Type of governing document|Will proved 9thFebruary 1918 and Scheme of 8th February 1944| |(trust clee(lt royal charter)|| |How is the charity|| |constituted?
(eÆ) unincorporated|Trust| |association. CIO|| |Trusteeselection methods|| |including details of any|| |constitutional provisions e.g.
election to post or name of|Appointment on becoming a member of West Bergholt Parish
Council| |any person or body entitled|| |to appoint one or more|| |trustees|| |Additionalinformation (optional)|| |You ma
choose to include further statements where relevant about:|| ||No comment| |Policies and procedures|| |adopted for the induction|| |and training of trustees|| ||No comment| |The charity's organisational|| |structure and anv wider|| |networkwith which the|| |charity works|| ||No comment| |Relationship with any related|| |parties|| ||No comment| |Other|| ## |eference and Adminis|trative details| |---|---| |Charity name|Orpen Memorial Hall Trust| |Other name the charity uses|| |Registered charity number|208912| |Charity's principal address|80 Chapel Road| ||West Bergholt| ||Colchester| ||C06 3HL| |me|s of the charity trustees who|manage the|charity||| |---|---|---|---|---|---| ||Trustee name|Office (if
an|Dates acted if not for whole
ear|Name
toa|ofperson (or body) entitled
oint trustee
if an| |1|West Bergholt Parish Council||||| ## |Funds held as custodian trustees on behalf of others|Funds held as custodian trustees on behalf of others| |---|---| |Description of the assets|None| |held in this capacity|| |Name and objects of the|Not applicable| |charity on whose behalf the|| |assets are held and how this|| |falls within the custodian|| |charity's objects|| |Details of arrangements for|Not applicable| |safe custody and|| |segregation of such assets|| |from the charity's own|| |assets|| ## ## |Names an|d addresses of a|dvisers (Optional information)| |---|---|---| |Type of|Name|Address| |adviser||| |Name of|chief executive or names of senior staff members (Optional information)|| ## ## ## **ORPEN MEMORIAL HALL ACCOUNTS Registered Charity No. 208912 Receipts and Payments for year ending 31st March 2024** |**Receipts**
From Voluntary Sources
Grants
Fundraising(Village Fete)
Sub Total
From Trading Activities
Lettings Main Hall
Lettings John Lampon Hall
Letting - PC
Social Club Licence Fee
Social Club Meeting Room
Play Group Storage
Environment Storage
Maint. Contribution from PC
Miscellaneous
Sub Total
From Assets
Investment Income / Bank Interest
VAT Refund
**Total Receipts**
**Payments**
Charitable Activities
Electricity
Gas
Rates
Water Rates
Insurance
Cleaning Materials
Cleaning
Waste
Administrators salary
Adminsitrators expenses
Repairs and Repainting
Replacement and Additions
Fees and Licences
Maintenance
Public Works Loan
Other Expenditure
Legal Fees
Fundraising Costs (Village Fete)
VAT
On Assets and Equipment Purchases
Building improvements
**Total Payments**
**Net Receipts for the year**
Balances at start of year
Transfer between funds
**Balances at end of year**|Endowment
Funds
Total
General
Reserves
Designated for
Improvements
Designated for
Fete
Restricted for
Improvements
Restricted
for Fete
£
£
£
£
£
£
£
0.00
9975.00
9975.00
340.00
2074.36
2414.36
0.00
0.00
340.00
9975.00
2074.36
0.00
12389.36
25911.39
25911.39
16930.80
16930.80
700.00
700.00
4840.00
4840.00
808.55
808.55
590.08
590.08
440.00
440.00
1500.00
1500.00
0.00
0.00
51720.82
0.00
51720.82
105.00
608.26
713.26
6061.59
6061.59
**57887.41**
**0.00**
**340.00**
**9975.00**
**2074.36**
**608.26**
**70885.03**
3552.04
3552.04
1509.90
1509.90
56.19
56.19
1233.83
1233.83
1381.56
1381.56
1270.35
1270.35
9366.71
9366.71
2468.52
2468.52
9015.52
9015.52
626.57
626.57
2832.46
2832.46
4680.27
4680.27
707.28
707.28
545.50
545.50
5368.26
5368.26
44614.96
0.00
44614.96
0.00
0.00
1268.19
446.95
1715.14
4471.27
4471.27
856.63
2729.00
9753.04
13338.67
**49942.86**
**2729.00**
**1268.19**
**9753.04**
**446.95**
**0.00**
**64140.04**
7944.55
-2729.00
-928.19
221.96
1627.41
608.26
6744.99
13685.40
0.00
2536.38
0.00
0.00
4754.83
20976.61
-4311.00
4311.00
0.00
0.00
0.00
0.00
0.00
**17318.95**
**1582.00**
**1608.19**
**221.96**
**1627.41**
**5363.09**
**27721.60**
**2023-24**
Restricted Funds
Unrestricted Funds|**2022-23**
£
65871.57
2836.42| |---|---|---| |||68707.99| |||24472.55
14308.61
0.00
4901.00
201.10
584.98
0.00
1500.00
30.00| |||45998.24| |||634.01
3896.09| |||**119236.33**| |||3323.57
2888.94
54.27
202.98
1559.93
883.97
10809.00
2187.95
8058.06
1226.03
3140.12
2919.85
1252.30
1529.22
5368.26| |||45404.45| |||0.00
1621.26
8027.71
68491.55| |||**123544.97**| |||-4308.64
25285.25| |||**20976.61**| ## **ORPEN MEMORIAL HALL ACCOUNTS Registered Charity No. 208912 Statement of Assets and Liabilities at 31st March 2024** |**MONETARY ASSETS**
**Deposits and Bank Balances**
Current Account 5808
High Interest Account 6578
Orpen Bequest Account 9558
**DEBTORS**
Outstanding Hall hire fees
VAT reclaim
**CREDITORS**
Hall hire fees in advance|Endowment
Funds
£
5363.09
£
1849.37
20401.80
£
46.86
60.48
**2023-24**
Unrestricted Funds
Restricted Funds|
Total
£
20401.80
1896.23
5423.57
**27721.60**
9.20
124.80
20.80
75.00
31.00
3981.64
4242.44
10.00|**2022-23**
£
12059.07
4162.71
4754.83| |---|---|---|---| ||**5363.09**
**20509.14**
**1849.37**||**20976.61**| ||Prayer Power Ministry
WB48
Prayer Power Ministry
WB59
BYG
WB110
Blackman
WB114
BYG - Storage
P115
Jun 23 - Mar 24
Norwegian Bakers
P105||| ## **INVESTMENT ASSETS (assets belonging to Endowment Funds)** Orpen Bequest: COIF Charities Investment Fund - Income Units (7064.48 units) bid market value £19,704.25 at 30/09/23 ## **NON MONETARY ASSETS (assets belonging to Unrestricted Funds)** Land and Buildings Fixtures & Fittings Kitchen Equipment Stationery Office Equipment IT Projection equipment ## **DESIGNATED FUNDS** The terms of the Village Fete Sub-Committee state that the funds raised by the fete will be held in the Orpen Hall Trust bank account. ## ## ##